Ilsc Activity Coordinator

1 week ago


Montréal, Canada ILSC Education Group Full time

**La version française suit.

**ROLE**:Activity Coordinator (ILSC Montreal & McGill)

**PROGRAM**:ILSC Montreal-McGill Junior Camp

**REPORTS TO**:ILSC Montreal-McGill Junior Camp Program Manager

**CONTRACT DURATION**: April 1-May 31, 2024 (part-time employment) & June 3 to August 11, 2024 (full-time employment)

**DURATION OF JUNIOR CAMP PROGRAM**:
6 weeks - June 30 to August 11, 2024 (ILSC Montreal Junior Camp)

5 weeks -June 30 to August 4, 2024 (ILSC Junior Camp at McGill)

The Activity Coordinator is responsible for the successful delivery of the off-site activities' component of the ILSC Montreal and McGill Junior Camps, ensuring that the activities and field trips are engaging, well-organized, and inclusive, and that the welfare, safety and discipline of the students are paramount. This includes overall responsibility for the planning, logistics and successful delivery of all ILSC Montreal-McGill Junior Camps’ off-campus field trips. The role requires an experienced leader, capable of managing a team of 15+ staff members in providing a safe and fun summer language program and a memorable Canadian cultural experience.

This is a key management role and a full-time, fixed-term position. Due to the nature of the work, your hours may vary and may be irregular.

**Work Schedule and Timeline**

The position will begin as a part-time position on April 1, 2024, and compensation will be on an hourly basis at a rate of $20-$22/ hour. The Activity Coordinator position will be eligible for a project completion bonus, the details, and conditions of which will be communicated during the hiring process.

The work schedule is as follows:
**Part-Time Hours**

April 1, 2024-May 24, 2024 (8 hours per week)

May 27, 2024-June 7, 2024 (10 hours per week)

**Location**: ILSC Montreal Campus

**Full-Time Hours**

The position will become a full-time salaried position from June 10, 2024-August 11, 2024. Your weekly work schedule will consist of six days of work per week, with 1 full day off per week. The weekly salary will be $825/week.

**Location**:ILSC Montreal Campus

**Job Duties and Responsibilities**

The job duties of this position include, but are not limited to:
**Program Planning**

April 1- April 12, 2024 (Part-time)
- Schedule and confirm all bookings for excursions with vendors, transport companies and operators, including obtaining quotes, creating/updating reservations and managing the budgeting and invoicing of these bookings
- Determining any required supplies or materials (sports equipment, craft supplies etc.) and provide Junior Camp Program Manager with an itemized list as well as associated costs

**Staff Recruitment and Training**

April 15-May 10, 2024 (Part-time)
- In collaboration with the Junior Camp Program Manager, participate in the interviewing and hiring of the activity leaders

June 26-June 28, 2024 (ILSC Montreal campus)
- In collaboration with the Junior Camp Program Manager and the McGill Residence Coordinator, assist in leading the pre-camp staff training for on-site (McGill) an off-site Activity Leaders, ensuring that all team members have a clear understanding of the Junior Camp summer program, their roles, and responsibilities, and that all staffing schedules have been clearly outlined and shared with staff

**Program Inventory and Set Up**

May 13-May 31, 2024-Part-time

June 3-June 28, 2024-Full Time
- Assist in setting up the Juniors Program in advance of students’ arrival, including unpacking, distribution, and storage of program materials
- Assist the Junior Camp Program Manager and McGill Residence Coordinator in planning the training program for Junior Camp Activity Leaders
- Ensure sufficient Junior Camp signage is displayed appropriately.
- Complete a full inventory of program materials such as T-shirts for students and staff, SIM cards if required, lanyards etc. and monitor usage, reporting any missing or damaged equipment to the Junior Camp Program Manager

**Program Management**

June 30-August 11, 2024
- In collaboration with the Junior Camp Program Manager and McGill Residence Coordinator, manage and enforce policies, procedures, and support systems for the Junior Camp
- In collaboration with the Junior Camp Program Manager McGill Residence Coordinator, participate in weekly meetings with Group Leaders (chaperones accompanying a group of students employed by travel agency)
- Set up and update the Junior Camp noticeboard daily, ensuring the weekly and daily plan of activities is displayed in an exciting and attractive way
- Liaise with the Junior Camp Program Manager each day regarding planned activities, use of additional facilities and issues of safety, welfare, and discipline

**Activities Program**
- Manage and support the activity leadership team, motivating and leading by example
- Oversee the Activities Program and adapt as appropriate, in consultation with the Junior Camp Program Manager
- Assign activity leaders and inform staff of all activities, supervisi



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