Activity Coordinator, Montreal Summer Juniors

3 weeks ago

Montréal, Canada ILSC Education Group Full time

**La version française suit

**ROLE**: Activity Coordinator, Montreal Summer Juniors Program (McGill and ILSC Montreal)

**REPORTS TO**: Montreal Juniors Program Manager

**DURATION OF PROGRAM**: 6 weeks, July 2 to August 13, 2023 (McGill program is 5 weeks)

The Activity Coordinator is responsible for the successful delivery of the off-site activities' component of the ILSC Montreal downtown and Residential Juniors Programs, ensuring that the activities and field trips are engaging, well-organized, and inclusive, and that the welfare, safety and discipline of the students are paramount. This includes overall responsibility for the planning, logistics and successful delivery of all Montreal off-campus field trips. The role requires an experienced leader, capable of managing a team of 10+ staff members.

This is a key management position and is a combination of an administrative and supervisory role. This is a full-time, fixed-term position. Due to the nature of the work, your hours may vary and may be irregular.

**The schedule timeline and hourly requirements are as follows**:

- Full time hours on-site at ILSC Montreal campus will begin on June 28, 2023, and last until August 13, 2023
- Pre-program staff training at ILSC Montreal will take place from June 28, 2023, to June 30, 2023
- Your weekly work schedule will consist of six consecutive days of work, followed by one full day off per week
- Remuneration is $825/week (37.5 hours)

**Duties and Responsibilities**

Program Set-up and Closure
- In collaboration with the Montreal and Residential Junior Program Managers, participate in the interviewing and hiring of the offsite activity leaders for the Juniors summer programs in Montreal
- Lead the activity meetings at the pre-program staff training and daily during the program to review the previous day’s activities and go over the activities for the following day
- Assist in setting up the Juniors Program in advance of students’ arrival, including unpacking, distribution, and storage of program materials
- Ensure sufficient Juniors Program signage is displayed appropriately.
- Assist in the full inventory of Juniors program materials such as T-shirts for students and staff, bus/metro transit cards, SIM cards if required, lanyards etc.
- Assist the Juniors Program Managers in the induction of students and group leaders into the program
- Set up the McGill centre noticeboard with sections for notices and information on academics and activities. Ensure the weekly (and daily) plan of activities is displayed in an engaging and attractive way, and that the notice board is updated daily

Social and Activities Program
- Co-ordinate and support the activity leaders, by coaching and motivating them and leading by example
- Monitor the Social and Activities Program and adapt as appropriate in consultation with the Montreal and Residential Juniors Program managers
- Advise Juniors program staff of all activities, supervision arrangements and excursions, and assign staff to activities, ensuring staffing ratios are always maintained.
- Promote and build enthusiasm for programmed activities.
- Schedule and arrange all activity bookings for the Montreal Juniors Programs, including obtaining quotes, creating/updating reservations and managing the budgeting and invoicing of these bookings
- Confirm all activity bookings and excursions with vendors, transport companies and operators
- Monitor expenditures on the Social and Activity Program, providing full receipts and detailed records of expenditures and ensuring that all expenses are approved by the Montreal Juniors Program Manager

Student Supervision and Support
- Participate in the Monday orientation of new students, explaining to them how the activities and excursions are structured
- In collaboration with the Juniors Program Managers, assist in coordinating weekly airport pickups/drop-offs
- Liaise with the Residential Juniors Program Manager at McGill on the morning assembly and participate as appropriate
- Ensure the attendance of all students throughout the social and activities program
- Take responsibility for the health, safety, welfare, and discipline of the students during activities, being prepared to immediately manage any incidents of discrimination, bullying or property damage
- Take responsibility for the supervision of leisure activities ensuring health and safety measures are respected

Other
- Participate in regular weekly meetings with the Montreal and Residential Juniors Program Managers
- Assist in the program closure, repacking program materials and taking inventory of materials post-program
- Assist with staff evaluations at the end of the program
- All other reasonable requests

**Skills and Attributes**

Essential
- Experience working in an educational setting, camp or recreational environment
- Experience of working with teenagers in an overnight camp or residential setting
- Experience with program management
- Strong organizational and co

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