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Administrative Services Assistant

3 months ago

Kamloops, Canada Fulton Full time

**ADMINISTRATIVE SERVICES ASSISTANT**

**POSITION OVERVIEW**

We are seeking a highly organized and detail-oriented Administrative Services Assistant to join our dynamic team. In this role, you will provide administrative support to lawyers, paralegals, and legal administrative assistants for our Realization and Solicitor departments. Your proactive approach and exceptional organizational skills will be key in managing a diverse range of tasks, from document preparation to scheduling and client communication.

**DUTIES & RESPONSIBILITIES**
- Drafting and preparing documents, letters, memos and correspondence as directed
- Managing calendars and bring forward systems to ensure important deadlines are met
- Open files and conduct conflict searches
- Coordinate large scan, print or copy jobs
- Prepare cheque requests
- Liaising with external clients as required
- Providing over-flow support and vacation/leave coverage for legal support staff
- Providing administrative support and assisting legal professionals as required

**REQUIREMENTS & QUALIFICATIONS**
- Successful completion of a post-secondary LAA program or Administrative Assistant certificate
- 1 -2 years administrative experience
- Excellent organizational and communication skills with a high attention to detail
- Self-motivated with ability to multi-task
- Highly dependable and adaptable
- Proficient in Microsoft Office and flexibility to learn internal computer systems and processes
- Ability to exercise discretion and respect confidentiality
- Ability to maintain strong working relationships by working collaboratively in a team setting.

**PERKS & BENEFITS**
- Competitive Compensation
- Health Benefits: extended health, dental, vision, life
- Paid Time Off: vacation and sick days
- Corporate Culture: annual summer and year end party, lunch time festivities, and many other social events

**WHAT WE OFFER**
- Diversity and Inclusion: We value diversity and being a welcoming workplace where people feel comfortable being themselves, and where they have equal opportunity to fulfill their potential.
- Growth & Development: We proudly grow our people and promote from within the organization. We offer orientation for all new employees, Tips & Tricks Lunch and Learns, and we have a team of supportive and highly skilled staff and lawyers. We also provide incentive programs to encourage our support staff to take further education at recognized colleges or universities.
- A fun and collaborative work environment

Pay: $36,000.00-$42,000.00 per year

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Vision care

Schedule:

- Monday to Friday

Work Location: In person

Application deadline: 2024-06-07