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Event Coordinator

1 month ago

Hunts Point, Canada White Point Beach Resort Full time

White Point is a high demand, prime location for many different types of events on the South Shore. From corporate meetings and conferences, to weddings, reunions and more; we host over 200 group-based events annually. We also curate dozens of unique White Point events to help enhance the experience of all of our guests. Our Event Services department is currently seeking an ambitious, organized, self-starter with a dynamic personality to complete the Events team. In this highly productive, detail-oriented role, you’ll assist the department and our clients in delivering memorable events and experiences.

**Responsibilities, Qualifications and Experience**:

- Reporting to the Event Manager, you will be responsible to respond to new group inquiries as assigned and provide additional support to the Director of Sales, as needed. Group events include weddings, family reunions, small meetings & events, and Christmas parties.
- Accurately acquire details and communicate guest needs to other departments, maintain client files and service standards as described in the Event Services Operating Procedures Manual.
- Ensure coordination of event details including rooming lists, food & beverage requirements, meeting room schedules & set-ups, billing arrangements and event records.
- Help with the overall success of the department with the client’s satisfaction in mind at all times.

**Knowledge and Skills**:

- Event Coordination experience and effective time-management skills are essential.
- 2-3 years’ experience in the hotel and/or events/food & beverage industry is preferred. Prior experience with reservation software, will be a strong asset - especially Maestro.
- Strong business communication skills - verbal, written and interpersonal.
- Critical thinking and listening skills - you will need to recommend, suggest and guide to the best possible outcomes when considering the client’s needs and how White Point can best meet those needs and accurately disseminate details of events to all other departments.
- Excellent telephone manner, and PC based computer skills.
- Exceptional customer service skills and attention to detail.
- Work well under pressure.
- Solid organizational skills and ability to maintain consistency and procedure for multiple events at a time, through the various stages of booking.
- Post-secondary education in tourism, or events is an asset.

**This position offers a salary commensurate with experience and a comprehensive benefits package. ** There are many more perks to working at White Point than simply being at the beach every day.

**Our Location**:
The Liverpool area provides a wonderful family environment, great schools, spectacular beaches (one only 20 feet away) and a chance to enjoy a more relaxed pace of life.

For over 90 years White Point Beach Resort has welcomed the world to enjoy our perch along the Atlantic Ocean. As Nova Scotia’s legendary year-round oceanfront beach resort, **‘Making Moments, Memories’** has been our greatest responsibility and pleasure. Our White Point Team continues to play an incredibly important and critical role in delivering ‘great days’ our guests. We’re a Team of some 150 strong, and we’re growing.

Come join our Team

**Job Types**: Full-time, Permanent

**Salary**: $35,000.00-$60,000.00 per year

**Benefits**:

- Dental care
- Discounted or free food
- On-site gym
- On-site parking
- Vision care

Schedule:

- 8 hour shift
- Day shift
- Evening shift
- Monday to Friday
- Weekend availability

Ability to commute/relocate:

- Hunts Point, NS: reliably commute or plan to relocate before starting work (required)

Work Location: In person

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