Facilities Manager

2 weeks ago

Campbell River, Canada City of Campbell River Full time

**General Accountability**:
**Purpose and Scope**
Reporting to the Director of Operations, the Facilities Manager is responsible for the management, performance,
security, and operation of all City facilities. This includes all City owned and leased buildings, facilities, and storage
areas. The Facilities Manager is responsible for managing, planning, and coordinating facility maintenance and
repair requirements and priorities, overseeing facility related capital projects (renovations, refurbishments, or
construction), the safety and security of all facilities, and undertaking short and long-range planning for facility
assets. In addition, the Facilities Manager is responsible for the management of the City’s centralized stores
(inventory) function.

The Manager coordinates priorities, operational plans, and initiatives in conjunction with other City departments
ensuring that municipal services are delivered in an efficient, cost effective, safe, and responsive manner.

**Nature and Scope of Work**
**Leadership**:

- Supervise, plan, coordinate and direct the activities of staff, establish work priorities, and set goals and
- objectives, ensuring safety, quality and service standards are met.- Oversee departmental hiring, probationary period and performance evaluations, identification of training

needs, and identification and implementation of performance improvement measures including issuing
discipline where appropriate.
- Facilitate learning and growth by providing training, coaching and mentorship to staff, ensuring that

professional development and certification requirements are met.
- Foster and promote a strong workplace safety culture; ensure that all established safe work practices and

procedures are followed.
**Stores Operations**:

- Manage and oversee the administration and operation of the City’s central stores (inventory) function to

supply goods, materials, fuel, and services to a variety of operating and other city departments.

**Facilities Operations and Asset Management**:

- Oversee the ongoing management, operation and maintenance of all City owned and leased facilities,
- including facilities occupied by external organizations, businesses and individuals.- Plan, develop, and implement a comprehensive and effective preventative maintenance and repair program
- for all facilities including building operating systems and equipment.- Develop, implement, and maintain policies and operating procedures for facilities operations.
- Oversee and ensure the proper operation of all life-safety and security systems, including locks; fire, panic,

and intruder alarm systems; access control; networked video surveillance system; and uninterrupted power
supplies.
- Manage and administer the corporate GPS tracking of City vehicles and equipment.
- Lead and coordinate contract management for facilities related service contracts across the city, including
- contracts for janitorial services.- Direct and supervise the activities of contractors, consultants and other technical resources involved in

Job Description - Facilities Manager
Page 2 of 3
- facilities maintenance, repairs, renovation and/or construction projects.- Manage and oversee capital and operating projects related to City facilities including working with consultants

in the development of specifications, the tendering and award process, contract administration, budget control
and contractor oversight.
- Administer the City’s Contractor Coordination program, by monitoring, evaluating, and managing the

performance of facility contractors, and ensuring compliance with insurance requirements, related
WorksafeBC regulations and any other regulatory standards or codes.
- In consultation with the Director of Operations, develop, prepare, and administer the operating and capital

financial plans for facilities in accordance with City policies.
- Manage department(s) within the approved budget limits and in compliance with City bylaws, policies, and

procedures.
- Support the Director in the development and implementation of strategic initiatives, goals, objectives, policies,

and priorities for facilities in alignment with corporate strategic plans.
- Assist in the development and implementation of the long-range capital asset management plan for

facilities; oversee the asset management program including maintaining the inventory of assets, conducting
regular condition assessments, and updating long range capital and lifecycle renewal plans.
- Ensure prompt, thorough, and appropriate investigations and responses to facilities related requests and

complaints; respond to or manage after hours emergencies.
- Prepare short and long-range plans and forecasts for space, conduct space analysis, oversee the

development of alternate workspace and workstation solutions, and approve reallocation of existing space
and furniture.
- Keep abreast of trends and developments in municipal facility operations and recommend and implement new

and innovat

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