Sales Coordinator

7 days ago

Burlington, Canada Liebherr-Canada Ltd. Full time

Join our team as a **Sales Coordinator**, where your organizational skills and attention to detail will play a key role in driving sales operations forward. Reporting to the Inside Sales Representative, you will manage purchase and sales orders, inventory, invoicing, reporting, inland freight and travel arrangements. This role ensures seamless workflows and contributes to the success of the sales team through exceptional operational support.

**Responsibilities**:

- Work closely with stakeholders, Divisional Director and Sales Representatives to support timely and accurate completion of administrative tasks, including coordinating and organizing necessary documentation.
- Collaborate with internal teams across the organization to provide seamless support to both internal and external customers.
- Consolidate and maintain data accurately from CRM and other systems to ensure up-to-date records. Prepare and generate quotations, purchase orders, and invoices with precision and adherence to company standards.
- Code and assign supplier invoices for approval to ensure timely processing.
- Support and Coordinate inland freight, customs clearance, and scheduling.
- Support special projects by overseeing their progression, coordinating with team members, preparing necessary documentation, and monitoring schedules to ensure timely completion.
- Maintain comprehensive project documentation by ensuring all required documents are updated, correctly filed, and easily accessible.
- Assist the Sales team by preparing detailed materials and documentation for client and team meetings.
- Perform general administrative tasks as needed, contributing to the smooth operation of the sales department.
- Other duties as assigned

**Competencies**:

- Proven administrative expertise preferably in the heavy equipment, construction, or distributor industries, with a demonstrated ability to manage complex workflows.
- Proficiency in MS Office Suite (Excel, Word, Outlook, etc.), along with experience using CRM(CSM) software and handling reporting, time entry, and invoicing systems. Experience in BaaN, MyLiebherr, Doxis considered an asset.
- Exceptional organizational and time management skills, with the ability to prioritize tasks effectively in a fast-paced environment.
- Strong analytical and detail-oriented approach, with a methodical mindset to ensure accuracy in all deliverables.
- Collaborative team player who fosters a positive, solutions-oriented attitude in daily interactions.
- Excellent relationship-building abilities, professionalism and proven track record of engaging effectively with customers, internal and external stakeholders

**Our Offer**:

- Competitive wages
- Extensive benefits with employer paid premiums starting day 1
- Hybrid or remote work opportunities for select roles*
- Paid vacation starting at 3 weeks PLUS 6 dedicated family, health and wellness days
- 6% employer RRSP matching
- $3000 annual allowance for continuing education
- Continuous opportunities to advance your IT skills
- And much more

Liebherr Canada Ltd. is committed to provide a diverse, inclusive, safe and dignified work environment for all employees, regardless of gender, race, ethnicity, sexual orientation, disability, religion, or any other aspect of their identity.

**One Passion. Many Opportunities.**

**The company**:
The Liebherr Group has represented leading-edge technical products and services for more than 70 years and has proudly serviced Canadian customers directly since 1973. Liebherr-Canada Ltd. has 12 branch locations across Canada providing sales, service and product support for equipment in the construction, mining, material handling, crane, aerospace and transportation industries.

**Location**:
Liebherr-Canada Ltd.

1015 Sutton Drive

L7L 5Z8 Burlington, ON

Canada (CA)

**Contact**:
Jessica Gauss

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