Alumni & Development Coordinator

4 months ago

Kingston, Canada Queen's University Full time

Alumni & Development Coordinator

About Queen's University
Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.

Come work with us

Job Summary

**A Brief Overview**
Reporting to the Executive Director, Development and Alumni Relations, the Alumni & Development Coordinator is responsible for providing strategic support and high-level administrative coordination of alumni and development activities at the Smith School of Business. The incumbent is responsible for providing support to initiatives across the development and alumni relations portfolio including, but not limited to, event logistics, communications, tracking donor and fundraising activity, data management and reporting. Duties also include liaising with the Dean's Office, Office of Advancement staff, and the broader university community to formulate and execute the alumni engagement, volunteer, and fundraising goals and strategies. This position is responsible for developing, implementing and refining the integrated alumni-development short and long term plans and strategies and resolving issues that arise in implementation. The Alumni & Development Coordinator will also ensure the strategies and plans reflect program objectives.

The incumbent brings strategic experience gained from working in a progressive fundraising and volunteer driven environment that serve to maximize donor support. They will also pursue continue improvement initiatives and will be well versed in reporting on metrics. In all facets of this role, the Alumni & Development Coordinator endeavors to integrate and advance the Smith's commitments to equity, diversity, inclusion and indigenization.This position helps foster relationships with donors by coordinating the administrative details associated with planning and implementing fundraising campaigns. This position coordinates key fundraising events by coordinating meetings, preparing agendas, background and promotion materials, and overseeing key event details. This position also performs analysis of the prospect pool and fundraising projections to identify and evaluate prospective donors.

**Job Description**:
**What you will do** Identifies and evaluates prospective donors to categorize them by performing analysis of the prospect pool and fundraising projections.
- Other duties as required in support of the department and/or unit.

**Required Education**
- Four-Year Bachelor Degree or equivalent.

**Required Experience**
- More than 3 years and up to and including 5 years of experience.
- Knowledge of relationship building, fundraising and stewardship considered an asset.
- Experience working at a post-secondary education institution considered an asset.
- Previous experience building relationships with donors considered an asset.
- Experience with providing administrative support considered an asset (e.g., document editing, proofing, formatting and production, data entry, scheduling/coordinating meetings and/or travel arrangements, receiving/relaying messages, etc.).
- Experience in planning and/or managing projects considered an asset.
- Experience planning, coordinating and/or managing events or promotions considered an asset.
- Experience in data, trend analysis and reporting considered an asset.

Consideration may be given to an equivalent combination of education and experience.

**Job Knowledge and Requirements**
- Practical and applied knowledge of specialized methods and processes that are typically acquired through a combination of technical or academic qualification and/or work experience.
- Provide consultation and advice on non-straightforward and/or complex issues.
- Interaction with others typically requires interpersonal skills and the ability to understand and influence.
- Adapt messages to meet the needs of the intended audience.
- Build relationships, trust and credibility.
- Manage own work and may train and review the work of casual employees, work study students and/or volunteers, to see commitments through to completion.
- Contribute to setting work priorities and direction, supporting the team in achieving goals and objectives.
- Participate in project team meetings and develop individual project plans.
- Lead procedural or technological change within a unit.
- Identify new problems and seek information and input to fully understand the cause of problems.
- Identify opportunities to improve the effectiveness and efficiency of work processes.
- Draw logical conclusions and provides opinions and recommendations.
- Research equity, diversity, accessibility and inclusion resources and best practices relevant to the job and unit operations in order to inform evidence-ba

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