Executive Assistant Ii

2 weeks ago

London, Canada Victoria Hospital Full time

**Posting Period**:
Open: July 26, 2023

Deadline: August 1, 2023

Non-Union

**Department Name**:
**Who We are**

London Health Sciences Centre (LHSC) is a world-class academic health sciences centre located in the southwestern Ontario city of London. As one of Canada’s largest acute-care teaching hospitals, LHSC is a world-class innovator in clinical care, research and teaching, delivering both local and regional services, including the Children’s Hospital, within a large geographic area. The workforce of close to 15,000 employed and credentialled staff who are dedicated to deliver the highest quality patient care while working together to shape the future of health.

**Job Summary**:
**Area of assignment: Human Resources and Workforce Wellness**

The EAII will be responsible for providing senior administrative support to an Executive who provides strategic leadership, guidance and counsel to Executive level positions. Responsibilities include screening and handling of calls for staff and visitors in the executive’s office, prepare, proofread and edit documents and presentations. In addition, the EAII will coordinate, prepare, distribute materials and provide minute taking for executive meetings and conferences and may prepare materials for Board meetings. This position will liaise with regional, provincial, and national partners on various matters and will require a keen understanding of the mandates/importance of relationships. The EAII will be highly organized to prioritize responsiveness, and discernment and diplomacy to effectively and efficiently maintain an executive’s office, as well as manage assigned projects and research in support of the Executive and possible Board and/or corporate committees. This position will act as a resource to other executive administrative staff.

**What We Offer**:

- Status: Regular Full-Time
- Rate of Pay: $33.64 per hour to $42.05 per hour
- Hours of Work: 37.5 hours per week
- Health and Dental Benefits & Pension Plan (HOOPP)
- Career Development & Training Opportunities
- Employee Wellness Initiatives

**Qualifications**:
**Who You Are**:

- You are self-aware of own assumptions, values, strengths and limitations
- You manage and develop self while modeling qualities such as curiosity, honesty, integrity, resilience, and confidence
- You are learning agile and have a learning orientation toward mistakes
- You achieve results and thrive in a fast -paced, high change environment
- You contribute to an environment of collaboration, cooperation, connections, partnerships and networks
- Successful completion of two-year Diploma in Medical, Executive or Office Administration or equivalent as acceptable by the Hospital
- Minimum two (2) years of relevant, recent secretarial or office experience at a senior level, preferably in a Health Care setting
- Basic accounting and Human Resources knowledge
- Advanced verbal and written communication skills
- Advanced organization & time management skills
- Demonstrated computer skills including Microsoft Office (Word, Excel, PowerPoint, OneNote), Virtual Platforms (Teams, Sharepoint, etc), PeopleSoft, and Internet/Intranet
- Demonstrated well-developed service-based interpersonal and communication skills, in person, in writing and by phone
- Demonstrated proficiency in problem solving and decision making
- Demonstrated ability to work independently, accurately and in a well-organized manner using project management skills
- Ability to flex daily work schedule to support Board or Committee meetings as required
- Demonstrated ability to organize work environment and respect deadlines while maintaining flexibility and adaptability to change
- Demonstrated practice and commitment to the principles of patient and family centered care
- Demonstrated practice and commitment to patient and staff safety at LHSC
- Demonstrated practice and commitment to LHSC’s Mission, Vision and Values
- Demonstrated ability to attend work on a regular basis

**Submission Requirements**:PDF document**: Cover Letter, Resume and Listing of Education, Credentials and Experience**

**Immunization Requirements**:

- Provide vaccination records or proof of immunity against measles, mumps, rubella and varicella (chicken pox), Hepatitis B, Tetanus/ Diphtheria/Polio; Meningitis.
- Provide documentation of the Tuberculosis skin testing (two step) and COVID vaccine series.

As part of the assessment process applicants may be required to complete a written examination or test. Please be advised that a reference check may be conducted as part of the selection process.

Together we care, we learn, we discover.

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