Project Coordinator

2 months ago

Calgary, Canada The University of Calgary Full time

**Description**

Research Services works within the University of Calgary research community to advance the research enterprise and aims to increase sponsored research revenue, reduce financial, reputational and market risk and manage compliance for the university. It operates in a complex and competitive environment serving researchers, faculties, University leadership, and sponsors. Research Services is comprised of over 80 staff that include 4 directors and high-performance teams that generate over $500 million in annual sponsored research with an aim to advance the University of Calgary's Ahead of Tomorrow strategic plan to reach $750 million.

The Project Coordinator, reports to the Manager, Administrative Services. This position serves to facilitate research administration that generates research funding and awards that strategically aligns and advances the University of Calgary's strategic plan to increase sponsored research.

**Summary of Key Responsibilities** (job functions include but are not limited to):

- Provide a variety of high volume, urgent nature, complex inquiry advice to faculty members, other university institutions and sponsors.
- Responsible for research post award project accounts that includes the set up of new project accounts, processing of project extensions and amendments and early release of funds to ensure faculty have access to and maintain awarded funds in a timely manner.
- Reviews awards for accuracy, triages, coordinates review of legal agreements with the legal unit and facilitates execution of low-risk agreements as appropriate.
- Liaises with Ethics & Compliance on human research ethics certifications and REB fees in IRISS.
- Provides support with CFI progress reports to ensure accuracy and completeness to that they are submitted in a timely manner to meet external deadlines.
- Liaises with Finance and CSM/AHS researchers for problems that involve research ethics fee payments, collections or transfers.
- Responsible for the research ethics administrative fee full life cycle; this revenue generating cycle includes obtaining invoices, preparing internal transfers, extensive tracking, reconciling records, preparing reports, forecasting, monitoring bad debt, process development, negotiating sponsor and researcher collection arrangements.
- Problem solves a variety of complex issues that requires investigating, recommending solutions, soliciting approvals and constant follow up.
- Develops tracking information and maintains spreadsheets for complex program funds. Prepares the respective monthly financial reconciliation and report.
- Processes high value, high priority and often time sensitive financial transactions such as purchase requisitions, invoice payments, internal department billings, journal transfers, generating accounts receivable invoices through the PeopleSoft system.
- Delivers a high level of client services by demonstrating strong communication, facilitation and negotiation skills.
- Monitors key funding deadlines and reminders.
- Develops, compiles and maintain accurate and up-to-date detailed lists, reports, spreadsheets and metrics for programs and initiatives that are shared and accessible by units.
Maintains website updates by regularly reviewing website content to ensure information is relevant, accurate and up-to-date.
- Prepares or supports special projects, reports and regular updates.
- Prepares and maintains training and instructional documents.
- Fosters and maintains cooperative and trusting relationships with stakeholders in order to provide reliable, seamless and efficient support.
- Actively contributes to finding working efficiencies and the development of new and streamline existing administrative processes by making recommendations to management.
- Contributes to a positive workplace culture and also by understanding and fostering equity, diversity and inclusion.
- Trains team members to perform back up duties or to assist during busy times.
- Performs back up duties for team members.

**Qualifications / Requirements**:

- Post-secondary education and/or a combination of related experience and training in Business and/or Research Administration or a related field.
- Five years of administrative and financial experience.
- Demonstrated knowledge or experience in research administration.
- Demonstrated experience working within financial/accounting systems such as accounts receivable, procurement and accounts payable.
- Familiarity with University administration and policies related to research.
- Thorough knowledge and understanding of university policies, procedures and core business systems.
- Highly evolved client services.
- Demonstrated experience interacting with and supporting others such as faculty members.
- Demonstrated experience resolving complex problems.
- Demonstrated ability to work independently with mínimal supervision, to manage own time effectively, and to anticipate needs for upcoming deadlines and activities in an e

  • Project Manager

    4 months ago

    Calgary, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the...

  • Assistant Project Manager

    1 month ago

    Calgary, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the...

  • Project Manager

    2 months ago

    Calgary, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the...

  • Project Manager

    3 months ago

    Calgary, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the...

  • Senior Structural Engineering Project Coordinator

    3 weeks ago

    Calgary, Alberta, Canada Peter Lucas Project Management Inc. Full time

    Peter Lucas Project Management Inc. is a company that invests in people, community, and cutting-edge technology to deliver high-quality projects.We are looking for a Senior Structural Engineer with strong project management skills to join our team.The ideal candidate will have a background in structural engineering, project management, and collaboration with...

  • Project Coordinator

    3 months ago

    Calgary, Canada Robertson Electric Wholesale Full time

    Robertson Electric is currently looking for a **Project Coordinator **to join our branch in **Calgary.** **About Us** **Scope of the Position** The Project Coordinator is responsible for directing, organizing, and controlling project activities, under the direction of the Projects Coordinator Supervisor. The Project Coordinator provides support to ensure...

  • Project Coordinator

    1 month ago

    Calgary, Canada iON United Full time

    **Company Overview** iON United Inc. is one of Canada’s most trusted cybersecurity solution providers. Founded in 2003, our experienced team delivers best-in-class advisory, technology, and managed services for securing IT, OT, and cloud environments. With consecutive year-over-year growth, we foster meaningful relationships through meaningful work by...

  • Project Coordinator

    2 weeks ago

    Calgary, Canada iON United Full time

    **Company Overview** iON United Inc. is one of Canada’s most trusted cybersecurity solution providers. Founded in 2003, our experienced team delivers best-in-class advisory, technology, and managed services for securing IT, OT, and cloud environments. With consecutive year-over-year growth, we foster meaningful relationships through meaningful work by...

  • Project Coordinator

    6 months ago

    Calgary, Canada Robertson Electric Wholesale Full time

    Robertson Electric is currently looking for a **Project Coordinator **to join our branch in **Calgary!** **About Us** **Scope of the Position** The Project Coordinator is responsible for directing, organizing, and controlling project activities, under the direction of the Branch Manager. The Project Coordinator provides support to ensure the smooth...

  • Project Coordinator

    7 months ago

    Calgary, Canada Convergint Technologies Ltd Full time

    Convergint is currently recruiting for a Project Coordinator to join our growing team in our Calgary, AB location. As the Project Coordinator, you will be responsible for providing leadership, worksite planning, scheduling, organizing and directing, field installation, and start-up of assigned projects. Position requires that work is executed in a safe...

  • Project Controls/Project Coordinator

    7 months ago

    Calgary, Canada CB Canada Full time

    Project Controls/Project CoordinatorOn behalf of our client, Procom is seeking a Project Controls/Project Coordinator for a 6 month contract in Calgary, AB.Project Controls/Project Coordinator Responsibilities The Project Controls/Project Coordinator will:Create Project artifacts (delivery checklist, Status reports, Updating tools, collecting evidences,...

  • Project Coordinator

    3 months ago

    Calgary, Canada COOEC CANADA COMPANY Full time

    We are seeking a highly organized and detail-oriented Project Coordinator to join our team. The Project Coordinator will be responsible for assisting with the planning, coordination, and execution of projects. Language Requirement: English and Chinese Mandarin (required) **Key Responsibilities**: - Assist in timely delivery and management of assigned...

  • Project Coordinator

    3 weeks ago

    Calgary, Canada Selkirk Signs Full time

    Selkirk Signs is a proud ESOP company (Employee Share Ownership) with a unique culture of accountability, transparency and teamwork as we all work together towards the same goal; shared success. As we build towards our future of success, we are looking to hire a Project Coordinator who reflects our core values; who will push for bigger and better...

  • Project Coordinator

    4 months ago

    Calgary, Canada Carlson Construction Full time

    At Carlson Construction, we hire great attitudes backed with experience! With a focus on building careers, we empower our people to grow personally and professionally. We encourage opportunities to further an employee’s education and training. We offer competitive remuneration and benefits from Health and Dental, to RRSP-matching. We provide employees...

  • Project Coordinator

    7 months ago

    Calgary, Canada FWS Group Full time

    **Project Coordinator** **FWS Group of Companies is a fully integrated design, engineering, construction, and maintenance services firm.** We are advocates of the design-build approach to project development. Whether our clients are looking at greenfield construction or retrofitting an existing facility, we have the in-house expertise to take their project...

  • Project Coordinator

    3 weeks ago

    Calgary, Canada Government of Alberta Full time

    **Job Information** Job Requisition ID: 64894 Ministry: Infrastructure Location: Calgary Full or Part-Time: Full Time Hours of Work: 36.25 hours per week Permanent/Temporary: Temporary Full-Time - 36 months contract Scope: Open Competition Closing Date: January 3, 2025 Classification: Technologies 6 **Salary**: $2,694.27 to $3,537.86 bi-weekly $70,320 -...

  • Project Coordinator

    3 months ago

    Calgary, Canada Government of Alberta Full time

    **Job Information** Job Requisition ID: 62939 Ministry: Infrastructure Location: Calgary AB Full or Part-Time: Full Time Hours of Work: 36.25 hours per week Permanent/Temporary: Permanent Scope: Open Competition Closing Date: October 11, 2024 Classification: Technologies 6 **Salary**: $2,694.27 to $3,537.86 bi-weekly $70,320 - $92,338/year Alberta...

  • Project Coordinator

    6 months ago

    Calgary, Canada COOEC CANADA COMPANY Full time

    **Project Coordinator** **Key Responsibilities**: - Assist in timely delivery and management of assigned projects to ensure all projects are on budget and completed in accordance with accepted standards and policies, within specifications and within applicable regulatory, accreditation and municipal requirements; ensure latest applicable codes, by-laws and...

  • Project Coordinator

    1 month ago

    Calgary, Canada ActionDignity Full time

    PUBLISHED: NOVEMBER 14, 2024 - EXPIRY: NOVEMBER 24, 2024 - HYBRID - CALGARY (PENBROOKE MEADOWS / MARLBOROUGH), ALBERTA - FULL TIME - PERMANENT - OTHER:NOT CLASSIFIED **Summary**: The Project Coordinator will be responsible for implementing the Youth WEAVE Project. This project works in collaboration with partner organizations to enhance knowledge and skills...

  • Project Coordinator

    2 months ago

    Calgary, Canada Executive Millwork Inc. Full time

    _**Position Overview**:_ - **Key Responsibilities**:_ - Project Planning & Coordination:_ - _Assist in developing and tracking project plans, schedules, and budgets in collaboration with the project manager._ - _Coordinate and communicate with clients, and contractors to define project requirements and expectations._ - _Oversee the flow of information...