Events Coordinator

5 months ago

Toronto, Canada Harlo Entertainment Full time

Harlo Entertainment is a Toronto-based operator, management and private equity company, delivering experience in both the hospitality and entertainment industry. With first-hand insights and perspectives, Harlo Entertainment defines best-in-class, luxury experience and is deeply committed to the highest level of guest satisfaction.

We are a people first culture. We strive to create great outcomes and to establish win-win partnerships through integrity, reliability, inclusivity, and great communication. Our greatest asset is our people, as they are the powerhouse behind our outcomes.

We challenge the status quo. We are disruptors. We are bold in what we do. We are brave, think big and move swiftly. We don't just acknowledge change, we initiate and embrace it.

We always bring our best. We hold ourselves accountable for over-delivering on a consistent basis. We take responsibility for the outcome of our work. Done is better than perfect.

We find a way to make it possible. We are in the business of storytelling and remarkable experiences to create moments that matter. We ooze passion and pride in everything we do.

We are relentless, driven and proud. We dig deep, we get our hands dirty. There is no challenge is too big or too small for our team.

**JOB DESCRIPTION**

We are seeking a client centric and enthusiastic Events Coordinator to join our Events and Sales team. In this role, you will be responsible for creating and delivering exceptional dining experiences, serving as the primary point of contact for small events of properties and providing fantastic customer service.

What You'll Do
- Direct sales and events operations of assigned portfolio properties by the Sales & Events Manager
- Prepare proposals for clients and maintain well-organized event records, including Banquet Event Order paperwork that clearly states the menu, beverage offerings and the finer details required to execute the event.
- Serve as the primary point of contact for small events of properties within portfolio, providing accurate and timely information to clients, vendors, and team members
- Coordinates with culinary and operations teams to ensure all items are on site for events
- Creates Floor plans for events that require a specific configuration of the space and communicates the vision to the operations team
- Responds to guest's requests and correspondence in a timely manner
- Organizes site tours or meetings with prospective guests to discuss event details or spaces
- Sources specialty items for guests needs and orders items prior to event
- Liaison with external vendors required for events
- Orders any rentals that are required to execute events
- Gather post-event feedback and develop ways to improve client satisfaction to create customer loyalty and deliver a positive event experience
- Complete event packages for all events which include: (BEO, Floor Plan, Order & Kitchen Sheets, Custom Menus and Name Cards)
- Attend Event related meetings as required
- Responds to initial event inquires as a liaison to gather more information that come through the general inboxes and distribute to correct team members.
- Update menu templates in Tripleseat and collateral to send to clients for every menu change.
- Other Event Administrative tasks assigned.

**What You'll Need**
- Ability to problem solve and find creative solutions to
- Provides fantastic customer service and high expectations for quality
- Ability to create a strong rapport with colleagues, onsite staff and the Operations Team
- Excellent interpersonal and communication skills, in person, written and by phone
- Agile and able to pivot in a fast-paced environment, comfortable with change
- Client Centric, focused on creating and delivering exceptional dining experiences
- Highly organized, time management skills, ability to multitask numerous projects and events while meeting deadlines
- Display a positive attitude and body language when speaking with guests, being on the restaurant floor and communicating with the Operations Team
- Strong leadership skills, proficiency in delegating tasks to the onsite staff
- Calm demeanor under pressure, dealing with challenging guests and issues that may arise during the execution of the event

**What We Offer**
- Competitive compensation, including comprehensive benefits, spending account and professional development program.
- Opportunity to develop skills and gain experience in multiple disciplines in a fast-paced environment.
- Dynamic and fun office culture with colleagues who share the same core values.
- Exclusive perks from our portfolio companies, including restaurants and fitness studios.
- Unlimited vacation policy.

  • Event Coordinator

    3 months ago

    Toronto, Canada Second Floor Events Full time

    **SUMMARY OF THE POSITION** As a pivotal member of our events team, the Event Coordinator is tasked with steering clients through the intricacies of the event planning process. From the moment our Sales Manager secures an event, the Event Coordinator will leverage their comprehensive industry acumen and unwavering professionalism to meticulously prepare all...

  • Event Coordinator

    3 months ago

    Toronto, Canada Eatertainment Catering & Events Full time

    **EATERTAINMENT EVENTS & CATERING** **EVENT COORDINATOR** - ____________________ **JOB DESCRIPTION** Looking to be a part of a passionate team of event and catering professionals? As Eatertainment continues to grow in this exciting and fast paced industry, our company provides an excellent opportunity to work side-by-side our team of seasoned event pros...

  • Wedding & Event Coordinator

    3 months ago

    Greater Toronto Area, Canada Meraki Events Full time

    Do you have a passion for weddings and an eye for detail? Are you able to think on your feet? With the growth of the company, I am seeking some assistance from experienced day of wedding coordinators to join my team to assist with on-site services the day of clients events. Unfortunately, I am only one person and I would hate to say no to all the business...

  • Marketing Coordinator

    2 weeks ago

    Toronto, Ontario, Canada MILLENNIAL EVENTS Full time

    About the RoleMILLENNIAL EVENTS is seeking a highly skilled Marketing Coordinator to join our team. As a Marketing Coordinator, you will play a key role in promoting our events and services to a wide audience.Key ResponsibilitiesDevelop and implement marketing strategies to increase brand awareness and drive sales.Collaborate with our team to create engaging...

  • Marketing Coordinator

    2 weeks ago

    Toronto, Ontario, Canada MILLENNIAL EVENTS Full time

    About the RoleMILLENNIAL EVENTS is seeking a highly skilled Marketing Coordinator to join our team. As a Marketing Coordinator, you will play a key role in promoting our events and services to a wide audience.Key ResponsibilitiesDevelop and implement marketing strategies to increase brand awareness and drive sales.Collaborate with our team to create engaging...

  • Marketing Coordinator

    2 weeks ago

    Toronto, Ontario, Canada MILLENNIAL EVENTS Full time

    About the RoleWe are seeking a highly skilled Marketing Coordinator to join our team at Millennial Events. As a Marketing Coordinator, you will play a key role in promoting our events and building relationships with clients.Key ResponsibilitiesEvent Promotion: Assist in the preparation of promotional materials, including brochures, reports, and social media...

  • Marketing Coordinator

    2 weeks ago

    Toronto, Ontario, Canada MILLENNIAL EVENTS Full time

    About the RoleWe are seeking a highly skilled Marketing Coordinator to join our team at Millennial Events. As a Marketing Coordinator, you will play a key role in promoting our events and building relationships with clients.Key ResponsibilitiesEvent Promotion: Assist in the preparation of promotional materials, including brochures, reports, and social media...

  • Assistant Wedding and Event Coordinator

    4 months ago

    Toronto, Canada JP&Co. Events Full time

    JP&Co. Events is a full service event planning and hospitality management company that offers a wide range of services for weddings, corporate events, private parties, and other special events. We are looking for an energetic individual who is passionate about weddings and loves to help couples find ways to make their wedding day perfect. - Manage the...

  • Marketing Coordinator

    2 weeks ago

    Toronto, Ontario, Canada MILLENNIAL EVENTS Full time

    About the RoleWe are seeking a highly skilled Marketing Coordinator to join our team at Millennial Events. As a Marketing Coordinator, you will play a key role in promoting our events and building relationships with clients.Key ResponsibilitiesEvent Promotion: Assist in the preparation of promotional materials, including brochures, reports, and social media...

  • Marketing Coordinator

    2 weeks ago

    Toronto, Ontario, Canada MILLENNIAL EVENTS Full time

    About the RoleWe are seeking a highly skilled Marketing Coordinator to join our team at Millennial Events. As a Marketing Coordinator, you will play a key role in promoting our events and building relationships with clients.Key ResponsibilitiesEvent Promotion: Assist in the preparation of promotional materials, including brochures, reports, and social media...

  • Part-time Wedding and Events Coordinator

    4 months ago

    Toronto, Canada Events Your Way Full time

    Please note this is a part time position. **Responsibilities**: **contact vendors and nurture vendor relationships** **attend planning meetings, rehearsals, weddings and events (sometimes working 10+ hours) (working evenings and weekends)** **able to lift up to 30 lbs** **Skills**:Your passion is weddings and events! You are a true people person and...

  • Event Manager

    4 months ago

    Toronto, Canada MY HOUSE Lounge & Events Full time

    **Event Manager** Our event space is seeking a motivated and experienced Event Manager/Event Promoter to manage, develop and execute successful and profitable events. We are looking for a dynamic individual with sales and event coordination experience. You will work directly with clients to plan and host a variety of events, from weddings to corporate...

  • Catering & Events Manager

    4 months ago

    Toronto, Canada Eatertainment Catering & Events Full time

    **EATERTAINMENT EVENTS & CATERING** **FULL TIME CATERING & EVENT MANAGER** - ____________________ **JOB DESCRIPTION** Looking to be a part of an experienced and passionate team? As we continue to grow in this exciting and fast paced environment, Eatertainment provides an excellent opportunity for you to learn from the experts! With our new loft office and...

  • Event Manager

    3 months ago

    Greater Toronto Area, Canada Pelican Events and Catering Full time

    Event Manager **Duties**: - Plan, organize, and execute various events such as weddings, corporate meetings, fundraisers, and social gatherings - Coordinate with clients to understand their event requirements and provide exceptional guest services - Manage event budgets, including negotiating contracts with vendors and suppliers - Oversee event logistics,...

  • General Manager

    4 months ago

    Toronto, Canada Oliver & Bonacini Events Full time

    Company Description O&B Events and Catering offers an extensive portfolio of unique, stylish event and restaurant venues, each one supported by Oliver & Bonacini chef-driven cuisine, professional and personal service and a team of dedicated event coordinators. The diversity of our spaces allows us to host a wide range of events, such as closing dinners,...

  • Event Catering Transport Specialist

    1 month ago

    Toronto, Ontario, Canada Oliver & Bonacini Events Full time

    Position Overview:The Catering Driver/Porter plays a crucial role in supporting the logistics team for successful catering operations and events. This position involves the transportation of equipment, food, and supplies to various event locations, assisting with service during events, and managing the breakdown and cleanup process post-event.Key...

  • Event & Catering Sales Manager

    2 weeks ago

    Toronto, Canada Eatertainment Events and Catering Full time

    **Job description** Eatertainment is one of Canada’s leading Event & Catering companies with over 30 venues within its portfolio and a 20+ year track record of producing some of the country’s top events. As we add more exclusive venues and clients, we are looking for passionate event professionals with industry experience to join our team! Reporting to...

  • Event Coordinator

    4 days ago

    Toronto, Ontario, Canada Stars Event Decor Full time

    Event Coordinator Job DescriptionWe are seeking a highly organized and detail-oriented Event Coordinator to join our team at Stars Event Decor. As an Event Coordinator, you will be responsible for coordinating and managing various events, conferences, and meetings.Key Responsibilities:Event Planning: Coordinate and plan events, conferences, and meetings from...

  • Event Coordinator

    4 days ago

    Toronto, Ontario, Canada Stars Event Decor Full time

    Event Coordinator Job DescriptionWe are seeking a highly organized and detail-oriented Event Coordinator to join our team at Stars Event Decor. As an Event Coordinator, you will be responsible for coordinating and managing various events, conferences, and meetings.Key Responsibilities:Event Planning: Coordinate and plan events, conferences, and meetings from...

  • Event Coordinator

    2 days ago

    Toronto, Ontario, Canada Stars Event Decor Full time

    Event Coordinator Job DescriptionWe are seeking a highly organized and detail-oriented Event Coordinator to join our team at Stars Event Decor. As an Event Coordinator, you will be responsible for coordinating and managing various events, conferences, and meetings.Key Responsibilities:Event Planning: Coordinate and plan events, conferences, and meetings from...