Events Coordinator

8 months ago

Toronto, Canada Harlo Entertainment Full time

Harlo Entertainment is a Toronto-based operator, management and private equity company, delivering experience in both the hospitality and entertainment industry. With first-hand insights and perspectives, Harlo Entertainment defines best-in-class, luxury experience and is deeply committed to the highest level of guest satisfaction.

We are a people first culture. We strive to create great outcomes and to establish win-win partnerships through integrity, reliability, inclusivity, and great communication. Our greatest asset is our people, as they are the powerhouse behind our outcomes.

We challenge the status quo. We are disruptors. We are bold in what we do. We are brave, think big and move swiftly. We don't just acknowledge change, we initiate and embrace it.

We always bring our best. We hold ourselves accountable for over-delivering on a consistent basis. We take responsibility for the outcome of our work. Done is better than perfect.

We find a way to make it possible. We are in the business of storytelling and remarkable experiences to create moments that matter. We ooze passion and pride in everything we do.

We are relentless, driven and proud. We dig deep, we get our hands dirty. There is no challenge is too big or too small for our team.

**JOB DESCRIPTION**

We are seeking a client centric and enthusiastic Events Coordinator to join our Events and Sales team. In this role, you will be responsible for creating and delivering exceptional dining experiences, serving as the primary point of contact for small events of properties and providing fantastic customer service.

What You'll Do
- Direct sales and events operations of assigned portfolio properties by the Sales & Events Manager
- Prepare proposals for clients and maintain well-organized event records, including Banquet Event Order paperwork that clearly states the menu, beverage offerings and the finer details required to execute the event.
- Serve as the primary point of contact for small events of properties within portfolio, providing accurate and timely information to clients, vendors, and team members
- Coordinates with culinary and operations teams to ensure all items are on site for events
- Creates Floor plans for events that require a specific configuration of the space and communicates the vision to the operations team
- Responds to guest's requests and correspondence in a timely manner
- Organizes site tours or meetings with prospective guests to discuss event details or spaces
- Sources specialty items for guests needs and orders items prior to event
- Liaison with external vendors required for events
- Orders any rentals that are required to execute events
- Gather post-event feedback and develop ways to improve client satisfaction to create customer loyalty and deliver a positive event experience
- Complete event packages for all events which include: (BEO, Floor Plan, Order & Kitchen Sheets, Custom Menus and Name Cards)
- Attend Event related meetings as required
- Responds to initial event inquires as a liaison to gather more information that come through the general inboxes and distribute to correct team members.
- Update menu templates in Tripleseat and collateral to send to clients for every menu change.
- Other Event Administrative tasks assigned.

**What You'll Need**
- Ability to problem solve and find creative solutions to
- Provides fantastic customer service and high expectations for quality
- Ability to create a strong rapport with colleagues, onsite staff and the Operations Team
- Excellent interpersonal and communication skills, in person, written and by phone
- Agile and able to pivot in a fast-paced environment, comfortable with change
- Client Centric, focused on creating and delivering exceptional dining experiences
- Highly organized, time management skills, ability to multitask numerous projects and events while meeting deadlines
- Display a positive attitude and body language when speaking with guests, being on the restaurant floor and communicating with the Operations Team
- Strong leadership skills, proficiency in delegating tasks to the onsite staff
- Calm demeanor under pressure, dealing with challenging guests and issues that may arise during the execution of the event

**What We Offer**
- Competitive compensation, including comprehensive benefits, spending account and professional development program.
- Opportunity to develop skills and gain experience in multiple disciplines in a fast-paced environment.
- Dynamic and fun office culture with colleagues who share the same core values.
- Exclusive perks from our portfolio companies, including restaurants and fitness studios.
- Unlimited vacation policy.

  • Event Coordinator

    6 months ago

    Toronto, Canada Second Floor Events Full time

    **SUMMARY OF THE POSITION** As a pivotal member of our events team, the Event Coordinator is tasked with steering clients through the intricacies of the event planning process. From the moment our Sales Manager secures an event, the Event Coordinator will leverage their comprehensive industry acumen and unwavering professionalism to meticulously prepare all...

  • Event Coordinator

    4 weeks ago

    Toronto, Ontario, Canada Canada Inc. (Platinum Events) Full time

    Job OverviewWe are seeking an experienced Event Coordinator to join our team at Canada Inc. (Platinum Events). The successful candidate will be responsible for coordinating and executing various events, including exhibitions, conferences, and fundraising activities.Salary InformationThe estimated annual salary for this position is $65,000 - $85,000 CAD,...

  • Event Manager for Platinum Events

    3 weeks ago

    Toronto, Ontario, Canada Canada Inc. (Platinum Events) Full time

    At Canada Inc. (Platinum Events), we are seeking an experienced Event Manager to join our team. As an Event Manager, you will be responsible for the overall planning and execution of events.Estimated Salary: $60,000 - $80,000 per yearThis role involves overseeing all aspects of event management, including budgeting, vendor selection, and logistics. You will...

  • Marketing Specialist

    4 weeks ago

    Toronto, Ontario, Canada MILLENNIAL EVENTS Full time

    We are seeking a Marketing Coordinator at Millennial Events.About the RoleThis is a permanent position, working 30 hours per week. The job involves coordinating special publicity events and promotions, as well as assisting in the preparation of brochures, reports, and other materials.Key ResponsibilitiesAct as a spokesperson for the organization and initiate...

  • Event Manager

    6 months ago

    Greater Toronto Area, Canada Pelican Events and Catering Full time

    Event Manager **Duties**: - Plan, organize, and execute various events such as weddings, corporate meetings, fundraisers, and social gatherings - Coordinate with clients to understand their event requirements and provide exceptional guest services - Manage event budgets, including negotiating contracts with vendors and suppliers - Oversee event logistics,...

  • Event Planning Manager

    4 weeks ago

    Toronto, Ontario, Canada Canada Inc. (Platinum Events) Full time

    We are seeking a highly skilled Event Planning Manager to join our team at Canada Inc. (Platinum Events). As an experienced professional in event management, you will be responsible for overseeing the planning and execution of various events, conferences, and meetings.About the RoleAs Event Planning Manager, you will work closely with clients to understand...

  • Catering & Events Manager

    6 months ago

    Toronto, Canada Eatertainment Catering & Events Full time

    **EATERTAINMENT EVENTS & CATERING** **FULL TIME CATERING & EVENT MANAGER** - ____________________ **JOB DESCRIPTION** Looking to be a part of an experienced and passionate team? As we continue to grow in this exciting and fast paced environment, Eatertainment provides an excellent opportunity for you to learn from the experts! With our new loft office and...

  • General Manager

    6 months ago

    Toronto, Canada Oliver & Bonacini Events Full time

    Company Description O&B Events and Catering offers an extensive portfolio of unique, stylish event and restaurant venues, each one supported by Oliver & Bonacini chef-driven cuisine, professional and personal service and a team of dedicated event coordinators. The diversity of our spaces allows us to host a wide range of events, such as closing dinners,...

  • Senior Event Strategist

    4 weeks ago

    Toronto, Ontario, Canada Canada Inc. (Platinum Events) Full time

    About UsCanada Inc. (Platinum Events) is a leading organization in the event management industry.Job Title: Senior Event StrategistWe are seeking an experienced and skilled Senior Event Strategist to join our team.Job Description:This is a full-time position requiring 40 to 50 hours of work per week.Required Skills and Qualifications:Secondary (high) school...

  • Event & Catering Sales Manager

    3 months ago

    Toronto, Canada Eatertainment Events and Catering Full time

    **Job description** Eatertainment is one of Canada’s leading Event & Catering companies with over 30 venues within its portfolio and a 20+ year track record of producing some of the country’s top events. As we add more exclusive venues and clients, we are looking for passionate event professionals with industry experience to join our team! Reporting to...

  • Senior Event Planning Specialist

    2 weeks ago

    Toronto, Ontario, Canada Canada Inc. (Platinum Events) Full time

    Event Marketing Role at Canada Inc. (Platinum Events)We are seeking an experienced Event Marketing Specialist to join our team at Canada Inc. (Platinum Events). This role will be responsible for developing and executing a range of events to promote our brand, engage with customers, and drive business growth.The successful candidate will have a strong...

  • Event Planning and Marketing Manager

    4 weeks ago

    Toronto, Ontario, Canada Canada Inc. (Platinum Events) Full time

    The Event Planning and Marketing Manager role at Canada Inc. (Platinum Events) is a fantastic opportunity for a motivated individual to join our team.About the JobWe are seeking an experienced Event Planning and Marketing Manager to develop, implement, and evaluate marketing and event strategies that align with our organization's...

  • Event & Catering Sales Associates and Managers

    6 months ago

    Toronto, Canada Eatertainment Events and Catering Full time

    **Job description** Eatertainment is one of Canada’s leading Event & Catering companies with over 30 venues within its portfolio and a 20+ year track record of producing some of the country’s top events. As we add more exclusive venues and clients, we are looking for passionate event professionals with industry experience to join our team! Reporting to...

  • Event Coordinator

    6 months ago

    Toronto, Canada Compass Group Full time

    **Location: Toronto** You might not know our name, but you know where we are. That’s because Compass Group Canada is part of a global foodservice and support services company that’s the 6th largest employer in the world, with 625,000 employees. You’ll find us in schools, colleges, hospitals, office buildings, senior living communities, tourist...

  • Event Coordinator

    3 weeks ago

    Toronto, Canada Alo Food Group Full time

    Alo Food Group is seeking a dedicated and professional Event Coordinator to join our team! - Alo Food Group takes pride in being able to provide high levels of hospitality for our guests._ - Our aim is to create a genuine sense of welcome and to over-deliver on our guests’ expectations. We are an evolving company and are always searching for like minded...

  • Event Coordinator

    6 months ago

    Toronto, Canada Alo Food Group Full time

    Salon, Alo's first dedicated private dining space is seeking an Event Coordinator to join our team! - Alo Food Group takes pride in being able to provide high levels of hospitality for our guests. Our aim is to create a genuine sense of welcome and to over-deliver on our guests’ expectations. We are an evolving company and are always searching for like...

  • Events Coordinator

    6 months ago

    Toronto, Canada AGM Renovations Full time

    We're seeking an energetic and motivated Marketing Coordinator to join our team, specializing in event coordination and associated marketing duties. In this internal role, you'll play a vital part in lead generation by researching upcoming events/shows, handling company registrations, and ensuring we have ample manpower (brand ambassadors) for...

  • Event Coordinator

    7 months ago

    Toronto, Canada Canadian Marketing Association Full time

    **Event Coordinator!** Be the driving force behind member engagement! As a Member Engagement Coordinator, you'll work closely with sponsors, speakers, and our Member Engagement team to ensure seamless involvement in events and awards. **Responsibilities**: - Support virtual and live event planning, including logistics, AV, catering, and technical...

  • Event Coordinator

    4 weeks ago

    Toronto, Ontario, Canada Le Petit Chef Full time

    Event Coordinator Job DescriptionAt Le Petit Chef, we are seeking a highly organized and detail-oriented Event Coordinator to join our team. As an Event Coordinator, you will be responsible for planning and executing various events, including weddings, corporate functions, and social gatherings.Key Responsibilities:Coordinate event logistics, including venue...

  • Coordinator, Events

    3 weeks ago

    Toronto, Canada Rogers Communications Full time

    At the Toronto Blue Jays, our mission is to get better every day to win world series championships and celebrate with our fans across Canada. Whether you are part of our team on or off the field, we have an unwavering commitment to elevate every aspect of our roles, consistently innovating and delivering excellence each day. We offer a unique and exciting...