Coordinator, Events

2 months ago

Toronto, Canada Rogers Communications Full time

At the Toronto Blue Jays, our mission is to get better every day to win world series championships and celebrate with our fans across Canada. Whether you are part of our team on or off the field, we have an unwavering commitment to elevate every aspect of our roles, consistently innovating and delivering excellence each day.

We offer a unique and exciting experience that extends beyond the ballpark, whether you are passionate about baseball or simply interested in becoming a part of a multifaceted, diverse sports organization, we welcome you.

If you are motivated to help bring World Series Championships back to Canada and to celebrate with our fans, there's a spot waiting for you here with the Toronto Blue Jays

**Reporting directly to Manager, Events**

The Philanthropy team at _Jays Care Foundation_, the charitable arm of the _Toronto Blue Jays_, is seeking to hire a coordinator with exceptional attention to detail for the contract period of February to October 2025 to support the planning and execution of various fundraising events. This role is ideal for a motivated individual with experience in corporate partnerships, donor relations, and project coordination, eager to contribute to Jays Care Foundation’s vision to level the playing field for all children and youth across Canada

**Compensation**: $20/hour for 40 hours a week

This is a hybrid role. _Jays Care’s_ Philanthropy team works on location at _Rogers Centre_ at least two days per week, with increased presence during the baseball season. Participation in evening and weekend events is required, especially during the baseball season.

**Primary Responsibilities**:
**1. Events (60%)**
- Coordinate on-site fundraising initiatives at events, including:

- Developing auction and prize packages, including allocating prizes and memorabilia to events
- Working with online auction providers (ex. Givergy) to draft and publish auction listings
- Researching, procuring, and coordinating the execution of third-party auction packages from concept to delivery
- Be the point person to coordinate on-site set-up of all auction packages and prizes at events
- Coordinate the fulfillment of auction and raffle prizes post-event, including winner correspondence, shipping logistics, research profiles, and necessary internal communications.
- Organizing all Philanthropy Department inventory, including keeping up-to-date inventory records, counting items into inventory, and proper storage of all items
- Assist with the coordination and execution fundraising events, including Jays Care Golf Classic, Broadcast Auction, Behind The Plate, Garage Sale, Third Party Initiatives. Responsibilities include:

- Organizing and reporting guest RSVPs
- Conducting background research on each guest
- Supporting the ideation, research, procurement and distribution logistics of all guest and sponsor gifting
- Assisting with vendor logistics (load-in/load-out)
- Creating detailed photography shot lists and organizing event photos post-event
- Creating post event surveys, coordinating the deployment in post event communications and summarizing results
- Support the development of individual and foundation donor cultivation and stewardship events
- Assist in the creation and management of Classy event webpages
- Provide copy-editing and review support for various event materials, including signage, programs, and prize descriptions
- Play on-site role at all events

**2. Corporate Partnerships and Philanthropy (20%)**
- Conduct prospect research and develop research profiles on prospective corporations, executives, and donors using several tools including Google, LinkedIn and CharityCAN
- Support corporate partner and donor recognition and stewardship implementation including social media, signage, events, and other communications

**3. Database Management Support (20%)**
- Ensure relevant partnerships and event records are up to date in CRM database (i.e. Salesforce)
- Effectively utilize existing systems (i.e. Qualtrics) to track RSVPs and surveys
- Ensure that inventory is continuously updated, and managed
- Other duties as required.

**Qualifications**:

- University or College education preferred
- Proficiency in Microsoft Office
- Knowledge of Salesforce fundraising software an asset
- Minimum 2 years event planning, fundraising, partnership experience from public and/or not-for profit sector

**Skills and Characteristics**:

- Experience coordinating and working with volunteers
- Excellent English writing and oral communication skills
- Excellent organizational skills required
- Self starter and creativity are required characteristics
- Must have ability to multi-task, be well organized and meet required deadlines
- Commitment to service excellence and customer satisfaction
- Strong problem-solving skills
- Team player with an ability to support the big picture goals of the organization and contribute to day-to-day tasks
- Ability and willingness to work evenings, weekends, and

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