Administrative Associate

1 week ago

Surrey, Canada TD Bank Full time

**Administrative Associate**:

- 417678BR

**Job Category - Primary**
- Administrative / Clerical / Support

**Work Location**
- 15388 24th Avenue, Suite 208

**Employment Type**
- Regular

**City**
- Surrey

**Time Type**
- Full Time

**Province/State**
- British Columbia

**Hours**
- 37.5

**Workplace Model**
- Onsite

**Pay Details**

**Department Overview**
- TD Private Wealth Management takes a sophisticated and holistic goals discovery approach to wealth planning and protection to provide highly personalized advice, solutions, and service to clients.
- TD Wealth Private Investment Advice (PIA) is ideal for investors who are looking for professional, custom-tailored wealth planning and investment solutions, while maintaining participation in the decision-making process regarding their financial affairs. The advisors work with clients to design and implement a comprehensive investment strategy, recommend customized investment solutions and provide on-going portfolio monitoring and performance reporting aimed at enhancing the client’s financial success over the long-term. TD Wealth PIA has 800+ Investment Advisors located in 86 branches across Canada.**Job Details**
- Key responsibilities of the Administrative Associate include but not limited to:
- Provide and deliver a high level of administrative support to the branch while ensuring high quality service and professionalism at every client interaction; going above and beyond where required
- Support the Manager Client Service (MCS) in functions related to:

- Control, implement, effective communication of all operational/administrative and regulatory/compliance activities as required. Support the team by continuously developing increased knowledge in all branch processes
- Support coordination of equipment needs for, system access, IT support, and able to provide training support where required for branch staff
- Coordination and handling of all premise's issues including building issues, seasonal and promotional displays
- Maintain and provide ongoing improvements to the branch filing system
- Perform Cage duties as assigned; ensuring changes are implemented and communicated to staff when required to ensure a high level of compliance following audit procedures
- Support the team by actively promoting/supporting key firm/branch initiatives,
- Actively suggest improvements that focus on TD’s vision of building a better bank and above average standards
- Identify areas to reduce costs on expenditures and bringing ideas to MCS and/or BM for improvement
- Support an up-to-date Business Continuity Management (BCM) Plan and ensure details are communicated to and understood by all staff implementing changes where required.
- Support the branch professionals where required including client requests
- Be an advocate of LEI
- Other Sundry duties as assigned

As the Administrative Associate may be located at Reception, the role will also be responsible for:

- Greet clients and/or guest to the branch and respond to their requests in an efficient manner
- Answer and support the branch phone lines as required and direct calls and/or completes the request for the client thus demonstrating strong LEI attributes
- Make changes to branch directories when required
- Control the distribution of outgoing and incoming mail, courier bag and reports, faxes and transit mail by following internal control measures
- Support business meetings including set up, catering requests, and manage branch Boardroom schedule

**Job Requirements**

Required education and/or accreditation
- Undergraduate Degree or Community College Diploma in Business preferred
- Industry related courses (ie. CSC) or pursuing to obtain for job progression is an asset

required capabilities
- The ability to work both as part of a team and independently to complete tasks
- Prior administrative experience an asset
- Possess excellent communication skills
- Proven ability to deliver a high level of service
- Detail oriented and highly organized
- Ability to work in a fast-paced, dynamic environment
- Proficient with MS Office Suite

**Additional Information**

**Company Overview**

**Our Values**
At TD we're guided by our purpose is to enrich the lives of our customers, communities and colleagues, and share a set of values that shape our culture and guide our behavior. In exchange for how our colleagues show up to help TD succeed, we are committed to delivering a colleague experience grounded in Impact, Growth and a Culture of Care. No matter where you work across TD, we empower you to make an impact at work and in your community, explore and grow your career and be part of our caring and inclusive culture.**Making Your Well-being a Priority**
A caring and supportive culture that promotes colleague well-being is core to who we are. At TD, we focus on total well-being with extensive programs to help colleagues assess, manage, and improve their well-being across four core pillars — physical, financial, soci

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