Administrative Assistant

3 months ago

Surrey, Canada FAITH DOMINION MINISTRY Full time

Education: Secondary (high) school graduation certificate
- Experience: 2 years to less than 3 years
- or equivalent experience
**Work setting**:

- Associations and non profit organizations
**Tasks**:

- Arrange and co-ordinate seminars, conferences, etc.
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Type and proofread correspondence, forms and other documents
- Carry out administrative activities of establishment
- Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
- Oversee and co-ordinate office administrative procedures
- Review, evaluate and implement new administrative procedures
- Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
- Assist in the preparation of operating budget and maintain inventory and budgetary controls
- Assemble data and prepare periodic and special reports, manuals and correspondence
**Computer and technology knowledge**:

- Microsoft Publisher
- Dictaphone
- MS Excel
- MS PowerPoint
- MS Windows
- MS Word
- Electronic scheduler
- Accounting software
- Desktop publishing software
- Quick Books
**Area of specialization**:

- Correspondence
- Reports and records
- Manuscripts, publications or theses
- Charts, tables, graphs and diagrams
- Proofreading
**Personal suitability**:

- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Organized
- Team player
- Work Term: Temporary
- Work Language: English
- Hours: 30 to 40 hours per week

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