Academic Program Coordinator

4 months ago

Toronto, Canada Institut Trebas Institute Full time

**PSW Program Coordinator**

Fleming College, Toronto Programs is a public college-private partnership between Fleming College and Trebas Institute, with academic delivery and student support services managed by Trebas Institute.

We are seeking a highly organized and proactive individual to join our team as a Program Coordinator. This position is a crucial support role for our Personal Support Worker Program Manager, assisting with day-to-day tasks and manual operations. The Program Coordinator will play a key role in ensuring smooth program operations, allowing our Program Manager to focus on higher-level topics and strategic initiatives. If you are detail-oriented, possess excellent communication skills, and thrive in a fast-paced environment, we encourage you to apply.

**Responsibilities**
- Assist the Program Manager in day-to-day activities and manual operations to ensure the smooth running of programs.
- Coordinate and schedule meetings, workshops, and events, including making travel arrangements and managing logistics.
- Serve as a point of contact for faculty, staff, and participants, addressing inquiries, resolving issues, and providing support as needed.
- Maintain program documentation, records, and files, ensuring accuracy and accessibility.
- Assist in the development and implementation of program policies and procedures.
- Help with the coordination of program resources, including ordering and managing supplies.
- Prepare and distribute program-related materials, such as agendas, presentations, and reports.
- Support the Program Manager in monitoring program progress, tracking milestones, and preparing progress reports.
- Collaborate with internal teams and external stakeholders to ensure effective communication and coordination.
- Assist in conducting program evaluations and collecting feedback to identify areas for improvement.
- Contribute to the overall success of the program by taking on additional responsibilities as needed.

**Requirements**:

- Higher diploma or degree in a relevant field or equivalent experience in Health Information technology or related discipline
- Proficiency with technology and web-based platforms
- Proven experience in a support role, preferably as a program coordinator or similar position.
- Strong organizational and multitasking skills with the ability to prioritize tasks effectively.
- Excellent communication and interpersonal skills, with the ability to interact professionally with diverse stakeholders.
- Proficiency in using office software and productivity tools.
- Detail-oriented with a focus on accuracy and quality.
- Ability to work independently and collaboratively in a fast-paced environment.
- Problem-solving skills with the ability to anticipate and address potential issues.
- Flexibility and adaptability to handle changing priorities and deadlines.

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