Project / Service Administrator

6 months ago


Dartmouth, Canada Black & McDonald Limited Full time

The primary responsibility of the Project/Service Administrator is to provide administrative support with the day-to-day Service Department operations providing support to our service technicians, supervisors, managers, and clients as well as assisting in maintaining a productive and efficient operation for the execution of assigned contracts within the NS FMO Division. This will be accomplished through performance of administrative duties ensuring that standard company procedures and specific instructions are followed. The Administrator role is responsible for assisting in the Service Client base entry and maintenance in our computer-based program (JD Edwards) which would include service, S4 and project work orders, project jobs, purchase orders, managing sub-contractor documentation, changing of work order statuses, closing work orders, managing work order back log, and completing through to invoicing the customers.

Summary of Duties:
**Providing telephone support; dispatching, investigating and resolving client inquiries**
- Prepare new Vendor/Customer set up request form
- Open/Manage/Close work orders (WO)
- Open/Manage/Close purchase orders (PO)
- Project Work Order Life Cycle-Set Up, Maintenance, Invoicing and Close Out Procedures
- Prepare Project Binders for Small Job Work Orders as well as Project Jobs
- Administrative Support for Project Supervisor and Project Technicians including WIP meeting review and reporting
- Subcontractor Documentation Administration-follow up with sub-contractors to ensure all up to date WCB and insurance certificates are on file
- S4 Proposal Support
- Salary Recovery monthly to meet target
- Manage WO Exceptions Report and PO RNV Report
- Respond to inquiries regarding accounts payable/receivable
- Support field staff with general inquiries
- Prepare customer reports as required

**COMPETENCY REQUIREMENTS**
- Communicates Effectively
- Customer Focus
- Holds Self and Others Accountable
- Problem Solving and Innovation
- Teamwork and Collaboration

**EDUCATION REQUIREMENTS**
- Minimally 3-5 years' experience in an administration role
- Excellent organizational skills
- Motivated and able to work with multiple deadlines in a fast paced environment
- Must be detail-oriented, organized and able to multi-task
- Excellent communication, interpersonal and customer service skills
- Administration or Accounting Certificate/Diploma would be considered an asset
- Proficiency in JD Edwards software or equivalent would be considered an asset



  • Dartmouth, Canada EnGlobe Corp. Full time

    **Dare to join Englobe** At nearly 3,000 people, Englobe is one of Canada’s premier firms specializing in professional engineering services, environmental sciences, and soil and biomass treatment. With offices located across Canada, the United Kingdom and France, we are conveniently located to support large - and small-scale projects, through different...


  • Dartmouth, Canada Dora Construction Limited Full time

    **Opportunity - Project Administration Assistant** The Project Administrator assists and supports the Project Administration Manager with administrative activities required to efficiently deliver successful preconstruction and construction projects. This role will act as back-up support for the wider project support team and tasks will vary. This role will...


  • Dartmouth, Canada EnGlobe Corp. Full time

    Your Employer: **Dare to join Englobe** At nearly 3,000 people, Englobe is one of Canada’s premier firms specializing in professional engineering services, environmental sciences, and soil and biomass treatment. With offices located across Canada, the United Kingdom and France, we are conveniently located to support large - and small-scale projects,...


  • Dartmouth, Canada EnGlobe Corp. Full time

    Your Employer: **Dare to join Englobe** At nearly 3,000 people, Englobe is one of Canada’s premier firms specializing in professional engineering services, environmental sciences, and soil and biomass treatment. With offices located across Canada, the United Kingdom and France, we are conveniently located to support large - and small-scale projects,...


  • Dartmouth, Canada EnGlobe Corp. Full time

    **Dare to join Englobe** At nearly 3,000 people, Englobe is one of Canada’s premier firms specializing in professional engineering services, environmental sciences, and soil and biomass treatment. With offices located across Canada, the United Kingdom and France, we are conveniently located to support large - and small-scale projects, through different...

  • Project Manager

    7 months ago


    Dartmouth, Canada Northeastern Protection Service Inc Full time

    Northeastern has an opportunity available for an experienced Project Manager / Project coordinator based out of the Halifax Region but available to travel. This is a contract position with no known end date. This person will manage a specific list of capital projects to ensure scope, timeline, and budget is met. They will lead Client internal project teams...

  • Service Administrator

    7 months ago


    Dartmouth, Canada Black & McDonald Limited Full time

    The primary responsibility of the Service Administrator is to provide administrative support with the day-to-day Service Department operations providing support to our service technicians, supervisors, managers, and clients. This will be accomplished through performance of administrative duties ensuring that standard company procedures and specific...


  • Dartmouth, Canada Biogenie Full time

    **Job Description**: Your Employer ** Dare to join Englobe** At nearly 3,000 people, Englobe is one of Canada’s premier firms specializing in professional engineering services, environmental sciences, and soil and biomass treatment. With offices located across Canada, the United Kingdom and France, we are conveniently located to support large - and...


  • Dartmouth, Canada Sancton Group Inc Full time

    **ABOUT US** Sancton Access Inc. is one of Atlantic Canada's leading suppliers of scaffolding and building access equipment for the construction and industrial sectors. With offices in Dartmouth, Nova Scotia and Saint John, New Brunswick, the company prides itself on its dedication to quality, customer service and employee satisfaction. We have an immediate...


  • Dartmouth, Canada Taniyn Builders Group Inc. Full time

    **Overview** **Responsibilities** 1. Develop and enforce organizational policies related to office management, procurement, and other administrative functions. 2.Prepare and monitor budgets for administrative services, ensuring that expenditure aligns with organizational goals and the projects. 3.Oversee the day-to-day administrative operations of the...

  • Service Administrator

    2 months ago


    Dartmouth, Canada Cahill Full time

    Life Safety Systems is looking for a Service Administrator to work Full-Time in our Dartmouth, NS office. The Service Administrator will support all administrative functions of the Life Safety Systems Services team, including answering and directing calls on the service line. **Who We Are**: Since 1989, Life Safety Systems, a member of the Cahill group, has...


  • Dartmouth, Canada Thales Canada Inc., Defence and Security Full time

    Location: Halifax, Canada In fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's possible. **Project...

  • Office Administrator

    9 hours ago


    Dartmouth, Canada GEMTEC Consulting Engineers and Scientists Limited. Full time

    **Office Administrator / Project Coordinator** GEMTEC is a growing firm with offices throughout Atlantic Canada and in Ontario, and we are looking for a motivated and skilled **Office Administrator / Project Coordinator**to join our Team. GEMTEC management understands that creative, talented employees are assets, and that investing in employee development...


  • Dartmouth, Canada Construction Safety Nova Scotia Full time

    **POSITION**: Product Services Administrator **SUPERVISOR**: Facilities and Product Services Team Lead **ABOUT THE CONSTRUCTION SAFETY NOVA SCOTIA** Construction Safety Nova Scotia (CSNS) is an industry founded and funded membership based not-for-profit association focused on improving Occupational Health & Safety outcomes in the construction industry....


  • Dartmouth, Canada Carmichael Engineering Ingénierie Carmichael Full time

    With us, it's always about people Innovation, excellence, integrity and determination are just some of the core values on which Carmichael is founded. These enduring values serve as guiding principles that have allowed us to thrive as a service provider of HVAC thermal systems for 100 years. This is an onsite permanent full-time position of 40 hours per...

  • Service Administrator

    7 months ago


    Dartmouth, Canada Johnson Controls International Full time

    **Unleash your potential with the Johnson Controls team!** As a global leader in smart, healthy and sustainable buildings, our mission is to reimagine the performance of buildings to serve people, places and the planet. **Join our winning team and pave the way for a bright future.** With our extensive reach across various industries worldwide, our teams are...


  • Dartmouth, Canada Pinchin Ltd. Full time

    **Administrative Assistant** **Environmental Due Diligence and Remediation** **Dartmouth, NS** Today is the day to boost your career! Pinchin is seeking a Administrative Assistant to join our team in Dartmouth, NS Office! The Administrative Assistant role will involve contributing to the smooth and effective operation of our Dartmouth office, as well as...


  • Dartmouth, Canada Convergint Technologies Ltd Full time

    Convergint is looking for a team-oriented, results-driven, Service Administrator, to join our amazing culture in Canada. The Service Administrator accurately executes service work order invoicing practices for Convergint Canadian locations in accordance with our company and customers invoicing requirements. In addition, you will provide service and...

  • Service Administrator

    7 months ago


    Dartmouth, Canada Hercules SLR Inc. Full time

    We are looking for a full time **Service Administrator** to join our **Atlantic Crane** team in** Dartmouth, NS**. Reporting to the Service Manager, the Service Administrator will provide administrative support and perform customer relation duties in the service department. They will assist customers, coordinate appointments and services as well as process...

  • Project Controller

    7 months ago


    Dartmouth, Canada Halifax Regional Municipality Full time

    **Job Posting** - Under the general supervision of the Director, the Project Controller coordinates budget, project management, agreement and contract administration, report preparation for Corporate Real Estate. The Project Controller participates in project management activities throughout project implementation, planning and execution phases. They must be...