Service Administrator

2 months ago


Dartmouth, Canada Cahill Full time

Life Safety Systems is looking for a Service Administrator to work Full-Time in our Dartmouth, NS office. The Service Administrator will support all administrative functions of the Life Safety Systems Services team, including answering and directing calls on the service line.

**Who We Are**:
Since 1989, Life Safety Systems, a member of the Cahill group, has offered total fire protection services to owners and operators of industrial, commercial, institutional, and residential buildings of all sizes across the Atlantic provinces. Life Safety Systems is an expert source for a comprehensive suite of total fire protection services, and key to Cahill’s integrated approach to construction and project lifecycle management.

**What you’ll do**:

- Provide office support including answering and directing phone calls, mail, couriers, messages, data entry, filing, etc.
- Answer service line and direct phone calls appropriately
- Distribute invoices and reports to customers
- Process all inspection reports and maintain electronic records.
- Process Technicians Expense reports and parking tickets
- Accurate daily invoicing and meet month/year end deadlines.
- Assist Accounts Receivable on outstanding payments when required.
- Ensure technicians safety training/clearances are up to date and arrange for training as required.
- Request for insurance for service contracts.
- Process purchase orders request and follow with purchasing until PO is issued and forwarded to supplier.
- Cross train in other areas to provide coverage for absences
- Perform additional duties and assignments that help ensure a smooth and efficient business process.

**What you’ll bring**:

- Successful completion of an Office Administration program preferred
- 5 years’ Experience in an Office Environment
- Proficiency in Microsoft Office
- Strong organizational skills with the ability to multi-task
- Excellent written and verbal communication skills
- Experience with invoicing preferred

**Job Details**:

- Permanent, full-time
- 37.5 hours per week
- Monday to Friday

Location Dartmouth, Nova Scotia


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