Site Clerk

4 days ago

Niagara, Canada E.S. Fox Limited Full time

**ABOUT US**:
Established in 1934 as a small plumbing and heating company, E.S. Fox Limited today is recognized as a pre-eminent Canadian multi-trade Industrial, Commercial, Institutional and Nuclear constructor and fabricator. E.S. Fox Limited works in the industries of oil and gas, petrochemical, mining, pulp and paper, steel, automotive, pharmaceutical, casinos, hotels, hospitals, schools, and themed entertainment.

The company is headquartered in Niagara Falls, Ontario, and maintains full-service regional offices in Hamilton, Toronto, Port Robinson, Oshawa, Tiverton, Kingston, Sudbury, and Thunder Bay.With a strong commitment to health, safety, and the protection of the environment, E.S. Fox Limited has earned a reputation as a people-first, environmentally conscious, socially responsible constructor.

The project site located in Windsor, Ontario is looking for an organized, detail-oriented and professional **Site Clerk** to join the project team for an **eleven (11) month contract**.

**SUMMARY OF THE ROLE**:
Reporting to the Site Superintendent, the Site Clerk will be responsible for coordinating administrative site services such as purchasing, payroll input, records control and other administrative responsibilities related to the project.

**KEY RESPONSIBILITIES**:

- Administers site operating practices such as record keeping systems, forms control, office layout and payroll input system
- Coordinates collection and preparation of project related records and reports
- Compiles and maintains records of business transactions and office activities
- Performs variety of clerical duties using a variety of different systems or procedures
- Copies data
- Tabulates and posts data in record books
- Records and files service and change orders
- Gives information to and receives information from customers, suppliers, project managers
- Prepares site supply inventory and coordinates site supplies purchase
- Operates office equipment and machinery such as computing equipment, fax equipment, photocopy equipment
- Opens and routes incoming mail, answers correspondence and prepare outgoing mail
- Greets construction site visitors
- On a regular and continuous basis, exercises administrative judgment and assumes responsibility for decisions, consequences and results having and impact on people, costs and/or quality of service
- Ensures responsibilities and accountabilities are carried out in a safe manner in accordance with E.S. Fox Ltd. safety policy/procedures, ISO 18001 standards and OHSA requirements.
- Ensures that environmental aspects within the scope of responsibility are adhered to pursuant to ISO 14001 requirements.
- Performs such other and reasonable duties or responsibilities as may be required to maintain an effectively run site office

**KNOWLEDGE AND EDUCATION REQUIREMENTS**:

- Post-Secondary education in Administration preferred
- Demonstrated knowledge in Microsoft Word, Excel and Outlook

**SPECIFIC EXPERIENCE AND SKILLS**:

- 3+ years of previous reception, or administrative experience preferred
- Construction industry experience is an asset
- Excellent communication skills - both verbally and written
- Demonstrated ability to be productive in a construction or industrial work environment.
- Demonstrated ability to maintain highly confidential and sensitive information
- Detail-oriented, accurate and thorough
- Ability to multi-task

**PERSONAL ATTRIBUTES**:

- Reliable and dependable
- Well organized, articulate, personable, professional and positive attitude

E.S. Fox Limited is an equal opportunity employer committed to providing an inclusive workplace. We will accommodate applicants with disabilities throughout the recruitment and selection process. Please advise Human Resources to ensure your accessibility needs are accommodated throughout this process.

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