Executive Assistant

2 weeks ago

North Vancouver, Canada Dordar Holdings Inc. Full time

Are you someone that excels in multi-tasking and leading a role that wears many hats? Are you self motivated and eager to learn? Do you thrive in a position that challenges you and allows you to have a creative skillset? If so, this job may be for you

We are looking for an Executive Assistant to join our family office team in North Vancouver. This position requires a confident individual that is self-motivated and eager to excel in several capacities and opportunities. You will require a high level of professionalism in dealing with senior business leaders inside and outside the organization, and a high level of integrity and discretion in handling confidential information. You will play a pivotal role in maintaining efficiency, communication, and task management within the company.

**Duties**:

- Work closely and effectively with the CEO to keep them well informed of upcoming commitments and responsibilities while following up appropriately
- Organize and maintain daily calendar and schedule of events for CEO and departments
- Ensure smooth uninterrupted operation of daily office upkeep, staff scheduling and events
- Respond to customer requirements accurately and professionally in a timely manner (requests for quotes, appointments, product information, order tracking details etc).
- Assist in property management and of commercial and residential properties including repairs/maintenance and communications with tenants
- Assist in personal errands and tasks outside the office
- Assist in social media/marketing content for the business
- Undertake all aspects of administration for EVP and department -assist in completing expense reports, pay invoices, track expenses, cash flow, receipts, and other financial dealings with the company
- Clean up/maintain old and current various project files and items
- Work independently on special nonrecurring and ongoing projects which may include planning and coordinating multiple tasks and disseminating information

**Qualifications**:

- Proficient in Microsoft Office, Excel and Word
- Excellent attention to detail, organizational and communication skills (both written and verbal) and the ability to interact effectively with all levels of internal and external stakeholders
- Proven ability to handle confidential information with discretion
- Efficient self-starter with a demonstrated proactive approach in dealing with differing situations requiring searching for solutions, with an ability to operate effectively in a fast-paced environment
- Experience in a start-up company is an asset
- Solid understanding of basic accounting principles
- Ability to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines
- Ability to use initiative and self-managing skills to work independently with mínimal direction and respond effectively and promptly to issues that arise
- Must have a valid drivers license and access to a vehicle and live near North Vancouver.

**Salary**: $48,002.36-$80,128.04 per year

Schedule:

- Monday to Friday

Ability to commute/relocate:

- North Vancouver, BC V7M 1B1: reliably commute or plan to relocate before starting work (required)

**Education**:

- Bachelor's Degree (preferred)

Work Location: In person

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