Administrative and Outreach Worker
3 weeks ago
Proactively conduct outreach, develop mailing lists and provide administrative support to the team. Your responsibility covering a wide variety of clerical duties in support of the agency projects and the organization. Other responsibilities will include coordinating and communicating office activities in both English and French, greeting and screening visitors, answering and referring inbound telephone calls, and scheduling committee meetings in accordance to the guidance you will be provided by Management.
As part of an integrated Newcomer services team, reporting to the Manager of Settlement Services, you will utilize various CCVT databases, working directly with management, staff and community partners to provide administrative support and conduct outreach on various communication tools including social media platform to disseminate, inform, collect information and training at the national level.
Roles and Responsibilities include the following:
- Handle sign-in /registrations including walk in for training sessions
- Prepare all handout materials for training sessions, which may include uploading presentations on laptops.
- Prepare training calendar and announcements
- Design training updates/ads to advertise upcoming workshops using social me
- Maintain up-to-date individual /agency registration contact information.
- Assist Executive Director and other Management staff with a variety of administrative duties
- Respond to miscellaneous information requests
- Undertake general office duties and other duties as assigned
**Required Qualifications**
Required Qualifications:
- Post-Secondary education in Office Administration or related area and 2 yrs previous experience in a similar role, providing service to newcomers to Canada, or a combined equivalent of education and experience
- Experience/knowledge using Social Media
- Strong interpersonal and communication skills and ability to work under pressure in fast-paced environment
- Ability to juggle multiple competing priorities while keeping aware of deadlines
- Strong attention to detail
- Experience recording minutes of staff and committee meetings, as assigned
- Positive attendance record
**Salary**: $23.09 per hour
Flexible Language Requirement:
- French not required
Schedule:
- Monday to Friday
**Education**:
- Secondary School (required)
**Experience**:
- Front desk: 2 years (required)
- Administrative experience: 2 years (preferred)
**Language**:
- Mandarin (preferred)
Shift availability:
- Day Shift (preferred)
Ability to Commute:
- Toronto, ON M1K 2M5 (preferred)
Ability to Relocate:
- Toronto, ON M1K 2M5: Relocate before starting work (preferred)
Work Location: In person
Application deadline: 2023-08-25
Expected start date: 2023-09-05
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