Office Assistant
2 weeks ago
Office Assistant
Business and Learning Technologies Department
**Location**: Business and Learning Technologies Dept; 133 Greenbank Road, Nepean
**Nature of Position**: 100% Term to July 31, 2023
**Hours of Work**: Monday to Friday, 35 hours per week
**Salary range**: ESP Level 4: $19.16 to $24.48 per hour
**Effective**: Immediately
Under the direction of the Team Manager, Assets and Infrastructure the Office Assistant provides reception, secretarial and office administration duties such as creating requisitions, paying invoices, submitting journal entries, tracking expenses by call ticket, word-processing documents, scheduling appointments, creating and maintaining filing systems, office equipment and supplies; taking and transcribing minutes; responding to, and directing inquiries; relaying messages; ordering and distributing equipment and supplies and processing requests.
Completion of a community college diploma in office administration, and 1 year of relevant experience; or an equivalent combination of education and experience. K212 Finance (Edsembli) experience is an asset.
Knowledge of relevant Board policies and procedures, secretarial and office administration procedures and statistics.
Interpersonal and communication (oral and written) skills required to exchange, clarify and provide information and respond to inquiries from using tact and diplomacy.
Organization and time management skills required to prioritize work, and manage multiple priorities and conflicting demands;
Initiative and judgment to make decisions, recommendations and take appropriate action on routine matters.
Ability to work with mínimal supervision.
Accounting skills to maintain budget.
Application
**Process**:
Applications will be
considered in accordance with the ESP Collective Agreement, in the following
**order**:
1. Applications
from Regular full-time and part-time employees within ESP bargaining unit are
given first consideration. (Internal Posting)
2. Applications
from term and casual employees within ESP bargaining unit are given 2nd consideration. (External Posting)
3. Applications
been exhausted.
If you are not
Personal information is
collected pursuant to the Education Act and will be used to determine the
eligibility for employment with the OCDSB. Questions about this collection
should be directed to the Manager, Human Resources, 133 Greenbank Road, Nepean,
Ontario K2H 6L3.
Our people serve students, colleagues, families and community partners. We invite people of all abilities, orientations, faiths, ethnicities, races, genders and ages to join us as we create learning and working spaces that honour the unceded and unsurrendered land of the Algonquin people, and respect, value and increasingly reflect the diversity of Ottawa. Your lived experience is an essential contribution to deliver the education every student deserves with dignity.
EDUCATING FOR SUCCESS - BUILDING BRIGHTER FUTURES TOGETHER
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