Office Administrator

2 weeks ago

Markham, Canada Planview Utility Services Full time

**FULL TIME - CONTRACT 4-5 MONTHS**

**Job Overview**
The Accounting and Administrative Specialist reports to the Manager of Finance and Payroll and plays a key role in processing financial transactions, maintaining accurate records, and providing administrative support. Responsibilities include handling invoices, receipts, and payments, conducting data entry, reconciling accounts, processing client billing, and managing AP/AR tasks. The role involves collaboration with team members, liaising with internal and external resources, and creating reports.

**Key Responsibilities**
- Accounting and Financial Duties:_
- Process invoices, receipts, payments, and employee expenses accurately and in a timely manner.
- Perform daily AP and AR processing.
- Assist in reconciling accounts and resolving discrepancies.
- Maintain and update financial records and databases, including project information.
- Process and update client billing.
- Create and update financial reports weekly.
- Administrative Duties:_
- Provide administrative support to the finance team and executive management.
- Collaborate with internal and external stakeholders, including contractors, to manage requests, receipts, costing, and tracking.
- Proofread financial and other documentation as required.
- Support other accounting and administrative activities for the organization.

**Operational Duties**
- Establish and maintain relationships with internal and external resources.
- Ensure compliance with confidentiality and privacy requirements.
- Support the department in meeting deadlines and maintaining efficiency.

**Experience**
- Proven experience in an administrative role or similar position is preferred.
- Familiarity with QuickBooks or similar accounting software is a plus.
- Strong organizational skills with the ability to manage multiple tasks simultaneously.
- Excellent verbal and written communication skills are essential for effective interaction with team members and external contacts.
- A proactive approach to problem-solving with strong attention to detail is essential for success in this role.
- Excellent attention to detail and accuracy.
- Ability to manage multiple tasks and meet conflicting deadlines.
- Strict adherence to confidentiality and privacy policies.
- Proficient in G-Suite, Microsoft Office, and cloud-based accounting databases.
- Advanced Excel skills, including pivot tables, charts, and detailed analyses.
- Experience working with database and tracking software.

This role is ideal for someone who thrives in a fast-paced environment, demonstrates initiative, and has a keen eye for detail in financial and administrative operations.
- **Note**_
- Planview Utility Services Ltd is an Equal Opportunity Employer._
- In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, Planview Utility Services Ltd will provide accommodations to applicants with disabilities throughout the recruitment, selection and/or assessment process. If selected to participate in the recruitment, selection and/or assessment process, please inform Human Resources staff of the nature of any accommodation(s) that you may require._

**Job Types**: Full-time, Fixed term contract
Contract length: 4-5 months

Additional pay:

- Overtime pay

**Benefits**:

- Casual dress
- Company events
- On-site parking

Flexible language requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

**Education**:

- AEC / DEP or Skilled Trade Certificate (required)

**Language**:

- English (required)

**Location**:

- Markham, ON L3R 4B9 (preferred)

Work Location: Hybrid remote in Markham, ON L3R 4B9

Application deadline: 2024-12-31

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