Secretary 3 - Repost

3 weeks ago

Winnipeg, Canada Health Sciences Centre Full time

**Requisition ID**: 332289

**Position Number**: 20054026

**Posting End Date**:May 3, 2023

**City**: Winnipeg

**Site**: Health Sciences Centre

**Department / Unit**: Psychiatry Forensic Administration

**Job Stream**: Non-Clinical

**Union**: CUPE-FS-SHEOMay

**Anticipated Start Date**: ASAP

**FTE**:1.00

**Anticipated Shift**: Days

**Daily Hours Worked**: 7.50

**Annual Base Hours**: 1950

**Salary**:$21.436, $22.079, $22.741, $23.424, $24.127, $24.849

Shared Health leads the planning and coordinates the integration of patient-centred clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

**Position Overview**:
Provides secretarial services to the Medical Director(s), Psychiatrists and other associated multi-disciplinary staff including:

- Transcribing, typing or inputting a variety of correspondence including, (but not limited to) medico legal letters, reports, assessments, patient histories, research proposals and workshop material.
- Recording and transcribing minutes.
- Maintaining schedules for multiple physicians.
- Acting as a receptionist for the department including scheduling patient appointments, taking and relaying messages, greeting and directing visitors and patients, answering general inquiries.
- Distributing referrals to the appropriate inpatient and outpatient treatment teams.
- Establishing and maintaining office systems and completing purchase orders utilizing multiple systems and protocols.

**Experience**:

- Two years directly related experience required, preferably in a health care setting.
- Experience with coordinating, organizing and scheduling meetings in Microsoft Outlook, with multiple stakeholders is required.
- Experience in transcribing and distributing meeting minutes.
- Experience working in a University environment with knowledge of University policies and procedures, in reference to grants and external funding agencies would be considered an asset.
- Related experience with timekeeping and purchasing would be considered an asset.

**Education (Degree/Diploma/Certificate)**:

- Complete high school education, Manitoba standards, required.
- Successful completion of a formal post-secondary administrative assistant program required.
- A combination of education and experience may be considered.

**Qualifications and Skills**:

- Medical Terminology (75% pass mark).
- Keyboarding speed of 50-60 wpm required.
- Knowledge of personal computers and proficiency in Microsoft Office including Excel, Word, PowerPoint and Outlook required.
- Knowledge of SAP and EPR are preferred.
- May be required to learn and use department specific software and technology_._
- Excellent oral and written communication and interpersonal skills.
- The ability to communicate with all levels of hospital/university personnel, as well as various outside agencies and institutions.
- The incumbent must be able to demonstrate good judgement, initiative and diplomacy and have the ability to coordinate workflow and develop efficiencies.
- Excellent planning, organizational, project and time management skills are required.
- Demonstrated ability to work independently with limited guidance and supervision.

**Physical Requirements**:

- Recognized ability to adapt to change.
- Due to the nature of the work in the department the incumbent must be able to deal with difficult situations that may arise when in contact with the patients and/or public.
- Flexibility to attend meetings/events outside regular business working hours.
- Good physical and mental health and manual dexterity.
- Ability to cope with frequent interruptions and function in a stressful environment.
- Frequent contact with patients, staff and public.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

  • Secretary 3 - Repost

    3 weeks ago

    Winnipeg, Canada Health Sciences Centre Full time

    Position Overview The incumbent is responsible for providing clerical support to the Manager(s) of Patient Care including processing job postings and related paperwork, maintaining position control, registering new hires in orientation sessions, ensuring that the Manager(s) is/are aware of staffing levels, maintaining information and employee profiles...

  • Secretary Ii

    4 weeks ago

    Winnipeg, Canada REHABILITATION CENTRE FOR CHILDREN Full time

    REHABILITATION CENTRE FOR CHILDREN **JOB OPPORTUNITY** **Bulletin No: 23-057B** **REPOST** **Department**: Rehabilitation Therapy **Posting Date**: November 3, 2023 **Position**: Secretary 2 **Reports to**: Director of Rehabilitation and Clinical Services **Start Date**: As soon as Possible **Job Type**: Unionized - Indefinite Term **Employee...

  • Secretary - Repost

    6 days ago

    Winnipeg, Canada Shared Health Full time

    **Requisition ID**: 342951 **Position Number**: 20092306 **Posting End Date**: Open Until Filled **City**: Winnipeg **Site**: Shared Health **Work Location**: St. Boniface Hospital **Department / Unit**: SBGH Micro Laboratory **Job Stream**: Non-Clinical **Union**: SH Exempt-OT **Anticipated Start Date**: ASAP **FTE**: 1.00 **Anticipated Shift**:...

  • Secretary 3 - Repost

    4 weeks ago

    Winnipeg, Canada Pan Am Clinic Full time

    **Requisition ID**: 355138 **Position Number**: 20028192 **Posting End Date**: April 24, 2024 **City**: Winnipeg **Employer**: Shared Health **Site**: Health Sciences Centre **Department / Unit**: Surgical Processes OR/MDR **Job Stream**: Non-Clinical **Union**: CUPE **Anticipated Start Date**: ASAP **FTE**: 1.00 **Anticipated Shift**:...

  • Secretary 3 - Child Health - Repost

    1 day ago

    Winnipeg, Canada Health Sciences Centre Full time

    Position Overview Under the general supervision of the Manager of Patient Care or Allied Health, Child Health Program, the incumbent is responsible for providing secretarial/clerical support for the Children’s Hospital and the Managers. Duties include: Typing a variety of correspondence, reports and preparing forms and spreadsheets. Recording...

  • Administrative Secretary 3

    1 week ago

    Winnipeg, Canada Shared Health Full time

    Position Overview Reporting to the Manager, the incumbent provides administrative support including timekeeping and payroll support, supporting manager in Human Resource functions, preparing orders, verifying delivery and investigating discrepancies of supplies and services, coding invoices and expense claims, coordinating routine facility operations...

  • Secretary 3

    4 weeks ago

    Winnipeg, Canada Health Sciences Centre Full time

    **Requisition ID**: 341026 **Position Number**: 20060424 **Posting End Date**: July 20, 2023 **City**: Winnipeg **Work Location**: Health Sciences Centre **Department / Unit**: Child Health Ambulatory Care-Gender Dysphoria Assessment and Action for Youth **Job Stream**: Non-Clinical **Union**: CUPE-FS-SHEOMay **Anticipated Start Date**:...

  • Secretary 3

    4 weeks ago

    Winnipeg, Canada Health Sciences Centre Full time

    **Requisition ID**: 355884 **Position Number**: 20047428 **Posting End Date**: March 26, 2024 **City**: Winnipeg **Employer**: Shared Health **Site**:Health Sciences Centre **Department / Unit**: NICU Support **Job Stream**: Non-Clinical **Union**: CUPE **Anticipated Start Date**: 04/02/2024 **FTE**:1.00 **Anticipated Shift**: Days **Work...

  • Secretary 3

    4 weeks ago

    Winnipeg, Canada Health Sciences Centre Full time

    **Requisition ID**:340923 **Position Number**:20029706 **Posting End Date**:July 18, 2023 **City**:Winnipeg **Work Location**:Health Sciences Centre **Department / Unit**:CH Gastroenterology **Job Stream**:Non-Clinical **Union**:CUPE-FS-SHEOMay **Anticipated Start Date - End Date**:08/01/2023**: - **09/03/2024 **Reason for Term**:Maternity...

  • Secretary 3

    4 weeks ago

    Winnipeg, Canada Health Sciences Centre Full time

    **Requisition ID**: 333740 **Position Number**: 20027010 **Posting End Date**: March 31, 2023 **City**: Winnipeg **Site**: Health Sciences Centre **Work Location**: Health Sciences Centre **Department / Unit**: Child Health Ambulatory Care and Day Pro **Job Stream**: Clinical Support **Union**: CUPE-1550(204) **Anticipated Start Date**:...

  • Secretary 3

    4 weeks ago

    Winnipeg, Canada Health Sciences Centre Full time

    **Requisition ID**:333729 **Position Number**:20011491 **Posting End Date**:March 31, 2023 **City**:Winnipeg **Site**:Health Sciences Centre **Work Location**:Health Sciences Centre **Department / Unit**:Asthma Education Prog Nursing **Job Stream**:Non-Clinical **Union**:CUPE-1550(204) **Anticipated Start Date - End Date**:04/24/2023** -...

  • Secretary 3 - Internal Medicine - Repost

    4 weeks ago

    Winnipeg, Canada Health Sciences Centre Full time

    **Requisition ID**: 348757 **Position Number**: 20009393 **Posting End Date**: February 28, 2024 **City**: Winnipeg **Site**: Health Sciences Centre **Work Location**: Health Sciences Centre **Department / Unit**: Medicine Dept - Admin **Job Stream**: Non-Clinical **Union**: CUPE **Anticipated Start Date**: ASAP **FTE**:1.00 **Anticipated Shift**:...

  • Secretary 3

    4 weeks ago

    Winnipeg, Canada Health Sciences Centre Full time

    **Requisition ID**: 357537 **Position Number**: 20065122 **Posting End Date**: April 23, 2024 **City**: Winnipeg **Employer**: Shared Health **Site**:Health Sciences Centre **Department / Unit**: Supply & Distribution Centre **Job Stream**: Non-Clinical **Union**: CUPE **Anticipated Start Date**: 04/26/2024 **FTE**:0.60 **Anticipated Shift**:...

  • Secretary 3

    4 weeks ago

    Winnipeg, Canada Health Sciences Centre Full time

    **Requisition ID**: 357536 **Position Number**: 20065121 **Posting End Date**: April 23, 2024 **City**: Winnipeg **Employer**: Shared Health **Site**:Health Sciences Centre **Department / Unit**: Supply & Distribution Centre **Job Stream**: Non-Clinical **Union**: CUPE **Anticipated Start Date**: 04/26/2024 **FTE**:0.50 **Anticipated Shift**:...

  • Secretary 3

    4 weeks ago

    Winnipeg, Canada Pan Am Clinic Full time

    **Requisition ID**: 357537 **Position Number**: 20065122 **Posting End Date**: April 23, 2024 **City**: Winnipeg **Employer**: Shared Health **Site**: Health Sciences Centre **Department / Unit**: Supply & Distribution Centre **Job Stream**: Non-Clinical **Union**: CUPE **Anticipated Start Date**: 04/26/2024 **FTE**: 0.60 **Anticipated Shift**:...

  • Secretary 3

    4 weeks ago

    Winnipeg, Canada Health Sciences Centre Full time

    **Requisition ID**: 347801 **Position Number**: 20015511 **Posting End Date**: November 9, 2023 **City**: Winnipeg **Site**: Health Sciences Centre **Department / Unit**: Nutrition & Food Services **Job Stream**: Non-Clinical **Union**: CUPE-FS-SHEOMay **Anticipated Start Date**: ASAP **FTE**:1.00 **Anticipated Shift**: Days **Daily Hours...

  • Secretary 3 - Surgery

    7 days ago

    Winnipeg, Canada Health Sciences Centre Full time

    **Requisition ID**:329699 **Position Number**:20037905 **Posting End Date**:January 25, 2023 **City**:Winnipeg **Site**:Health Sciences Centre **Work Location**:Health Sciences Centre **Department / Unit**:Ambulatory Care **Job Stream**:Non-Clinical **Union**:CUPE-1550(204) **Anticipated Start Date - End Date**:ASAP - Indefinite **Reason for...

  • Secretary 3

    4 weeks ago

    Winnipeg, Canada Health Sciences Centre Full time

    **Requisition ID**: 331893 **Position Number**: 20003699 **Posting End Date**: March 2, 2023 **City**: Winnipeg **Site**: Health Sciences Centre **Department / Unit**: OR & MDR **Job Stream**: Non-Clinical **Union**: CUPE-1550(204) **Anticipated Start Date**: ASAP **FTE**:1.00 **Anticipated Shift**: Days **Daily Hours Worked**: 7.50 **Annual Base...

  • Secretary 3 - or & Mdr

    7 days ago

    Winnipeg, Canada Health Sciences Centre Full time

    **Requisition ID**: 357240 **Position Number**: 20027646 **Posting End Date**: April 19, 2024 **City**: Winnipeg **Employer**: Shared Health **Site**:Health Sciences Centre **Department / Unit**: Surgical Processes **Job Stream**: Non-Clinical **Union**: CUPE **Anticipated Start Date**: ASAP **FTE**:1.00 **Anticipated Shift**: Days **Work...

  • Secretary

    4 weeks ago

    Winnipeg, Canada Shared Health Full time

    **Requisition ID**: 330161 **Position Number**: 20092265 **Posting End Date**: February 3, 2023 **City**: Winnipeg **Site**: Shared Health **Work Location**: St. Boniface Hospital **Department / Unit**:Clinical Biochemistry **Job Stream**: Non-Clinical **Union**: SH Exempt-OT **Anticipated Start Date**: 02/06/2023 **FTE**: 1.00 **Anticipated...