Board Administrator and Liaison

6 months ago

Vancouver, Canada Chinese Canadian Museum Society of BC Full time

Chinese Canadian Museum (CCM) is seeking an experienced person for the position of **Board Administrator and Liaison**.

Reporting to the CEO, this position supports the Board of Directors, Committees and other staff as required. They will carry out various administrative duties to support the annual strategic and tactical objectives, advance the mission of CCM, and support the growth and sustainability of the Museum.

**Key Responsibilities**

The Board Administrator and Liaison provides confidential support to the Board Chair and the Board of Directors and oversees the day-to-day administrative operations of the Board Office. The Board Administrator and Liaison, provides support to the Board and Committee chairs to ensure all committee meetings and functions are conducted with efficiency and effectiveness. This person is responsible for effectively scheduling and managing engagement activities for the Chair and Board of Directors and for developing related reports, presentations, and correspondence, as well as supporting the Governance Committee Chair to ensure the governance-related functions of the Committee are met.

**Job Functions**:

- Works with the Board Chair, CEO, Committee chairs and staff leads, assisting in establishing annual meeting schedules, providing committee support including, but not limited to, preparing terms of reference, agendas, and supporting materials, taking minutes, managing the online Board drive and other staff drives and ongoing communication with the Board and Committee members.
- Takes responsibility for timely distribution of materials to the Board and Committees.
- Supports Board meetings with preparation of content and materials; records minutes and attendance; posts Board documents; and tracks the completion of action items.
- Understands and follows the constitution and by-laws to ensure the Board processes are compliant.
- Maintains and regularly reviews the Board Manual content and prepares and presents recommended changes to the Board for approval together with the Governance Committee. Ensures consistency of language and compliance with relevant policies, guidelines, and legislation.
- Organizes all aspects of Board meetings to ensure logistics and proceedings are handled efficiently and effectively (whether in-person or virtual). Ensures the appropriate flow of information to the Board and the dissemination of results from Board decisions to appropriate staff for implementation.
- Coordinates appointments, meetings, engagement events, and site tours with staff and other CCM community partners and participates as appropriate.
- Responsible for managing CCM’s office, including coordinating with suppliers, ordering office supplies, and receiving and sending mail.
- Proficient use of applicable software (Word, Excel, PowerPoint, Zoom, etc.) and experience in running virtual and on-site meetings.
- Performs other related duties as assigned.

**Qualifications**:

- Bachelor’s Degree
- Five to seven years of recent experience, including at least five years at a senior executive assistant level with experience in providing support to a Board of Directors.
- Experience and interest in Board governance.
- Experience in building and maintaining relations with a Board, senior executives, and officials.

**Skills and Abilities**:

- Possess a high degree of tact, diplomacy, and the ability to maintain confidentiality.
- Ability to work under pressure, meet deadlines, problem-solve, make well-informed decisions, use initiative and judgment to develop courses of action that are results-oriented, and anticipate and respond to changing priorities.
- Possess excellent interpersonal skills and the ability to communicate clearly and effectively verbally, and in writing.
- Ability to interact effectively with others both internal and external to the organization including elected officials, senior government staff, and other stakeholders.
- Ability to critically analyze and synthesize data.
- Ability to record and compose minutes accurately and effectively.
- Possess attention to detail.
- Fluent in the use of technologies for meetings including voice, video and web conferencing, and audio-visual systems.

**Salary**: From $75,000.00 per year

**Benefits**:

- Company events
- Dental care
- Extended health care
- Paid time off
- RRSP match
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- Weekends as needed

Ability to commute/relocate:

- Vancouver, BC V6A 1S9: reliably commute or plan to relocate before starting work (required)

**Language**:

- Cantonese (preferred)
- Mandarin (preferred)

Work Location: In person

  • Board Liaison/ Executive Assistant

    5 months ago

    Vancouver, Canada Healthcare Benefit Trust Full time

    *** Reporting to the Chief Executive Officer, the Board Liaison / Executive Assistant is responsible for managing the smooth and efficient operation of the Executive Office and Management Team, and as part of HBT’s Board Services Team, supporting HBT’s Board of Trustees and third-party administration board secretariat functions (the “Board” or...

  • Board Administrator

    5 months ago

    Vancouver, Canada Trout Lake Community Centre Association Full time

    The Trout Lake Community Centre Association (TLCCA) is looking for a full-time Board administrator to join our incredible team. **Who We Are** TLCCA is the charity that has been working behind the scenes at Trout Lake Community Centre (TLCC) since 1956. Led by an elected, unpaid Board of Directors and creative community volunteers, TLCCA works closely with...

  • Administrative Assistant

    1 month ago

    Vancouver, Canada Hong Kong Economic and Trade Office (Toronto) Full time

    Applications are invited for the post of Administrative Assistant to serve in the Vancouver Liaison Office (666 Burrard Street, Vancouver, B.C.) of the Hong Kong Economic and Trade Office (Toronto) (“HKETO (Toronto)”). HKETO (Toronto) is the official representative of the Government of the Hong Kong Special Administrative Region in Canada. The...

  • Experienced Educational Administrator for York Region District School Board

    5 days ago

    Vancouver, British Columbia, Canada York Region District School Board Full time

    Job SummaryWe are seeking an experienced educational administrator to join our team at the York Region District School Board. This is a challenging and rewarding role that requires strong leadership skills, excellent communication abilities, and a passion for education.About the RoleThis Vice Principal/Teacher will be responsible for leading a team of...

  • Executive Assistant and Board Secretary

    5 months ago

    Vancouver, Canada BCSPCA Full time

    If you are up for the challenge and would like to be considered for this position, we would like to hear from you. The British Columbia Society for the Prevention of Cruelty to Animals (BC SPCA) is looking to fill the following career opportunity: **POSITION**: Executive Assistant and Board Secretary **STATUS**: Permanent; Full-Time **SHIFT**: 35 hours per...

  • Administrative Liaison

    2 weeks ago

    Vancouver, British Columbia, Canada Master Dental Solution Ltd. Full time

    We are looking for an Administrative Liaison to join our team at Master Dental Solution Ltd. The successful candidate will be responsible for scheduling and confirming appointments, answering telephone calls and messages, and providing exceptional customer service.The ideal candidate will have a Secondary (high) school graduation certificate and 1 year to...

  • Manager Exec Office

    2 days ago

    Vancouver, Canada The City of Vancouver Full time

    **Requisition ID**:42806 **Organization** Located on the traditional, ancestral and unceded lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Peoples, Vancouver has a commitment to becoming a City of Reconciliation. Vancouver consistently ranks as one of the world’s most liveable and...

  • Administrative Support Specialist for Education Board

    4 weeks ago

    Vancouver, British Columbia, Canada ITREB Full time

    About the RoleThe Education Board for BC is seeking a highly organized and detail-oriented individual to provide administrative support to the Board. The successful candidate will work closely with the Chairman and Honorary Secretary to ensure the smooth operation of the Board's administrative tasks.Key ResponsibilitiesDocument minutes from regular cadence...

  • Strategic Communications Liaison for Education Board

    3 weeks ago

    Vancouver, British Columbia, Canada ITREB Full time

    About the RoleThe Communications Coordinator will provide strategic communications support to the Education Board for BC, representing the organization's programming on an ongoing basis. This role is perfect for a marketing or communications professional eager to gain experience in a dynamic team.Responsibilities:Develop and Implement Communications...

  • Executive Assistant to Ubc Liaison

    6 months ago

    Vancouver, Canada Musqueam Indian Band Full time

    About Musqueam **Position Summary**: Musqueam Indian Band (MIB) has an opening for a permanent, full-time Executive Assistant with a focus on administrative and research duties. Reporting directly to the UBC Liaison, the Executive Assistant will provide organizational, administrative and clerical support to the Liaison. The Executive Assistant works on...

  • Administrative Support Specialist for Education Board

    4 weeks ago

    Vancouver, British Columbia, Canada ITREB Full time

    About the RoleThe Education Board for BC seeks an administrative professional to provide support to the Board on an ongoing basis. Reporting to BC's Chairman and Honorary Secretary, the successful candidate will be responsible for documenting minutes in regular cadence meetings, organizing and scheduling meetings, and supporting the Council Secretariat in...

  • Administrative Support Specialist for Education Board

    4 weeks ago

    Vancouver, British Columbia, Canada ITREB Full time

    About the RoleThe Education Board for BC seeks an experienced administrative professional to provide support to the Board on an ongoing basis. Reporting to BC's Chairman and Honorary Secretary, the successful candidate will be responsible for documenting minutes in regular cadence meetings, organizing and scheduling meetings, and supporting the Council...

  • Board Assistant

    3 weeks ago

    Metro Vancouver Regional District, Canada TransLink Full time

    **Marketing Statement**: A career at TransLink and our family of companies means working with people with a wide range of skills and perspectives, all teaming up towards a common goal: preserving and enhancing the region's world-envied quality of life. Together, we connect the region and enhance its livability by providing a sustainable transit and...

  • Manager Exec Office

    3 days ago

    Vancouver, Canada City of Vancouver Full time

    Requisition ID: 42806 OrganizationLocated on the traditional, ancestral and unceded lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Peoples, Vancouver has a commitment to becoming a City of Reconciliation. Vancouver consistently ranks as one of the world’s most liveable and environmentally...

  • Administrative Liaison Coordinator

    6 days ago

    Vancouver, British Columbia, Canada EightSix Network Full time

    Discover a dynamic opportunity at EightSix Network, where you can leverage your exceptional organizational skills to support senior management in our Vancouver office.About the RoleWe are seeking an experienced Administrative Liaison Coordinator to provide comprehensive administrative support to our CFO and President. This is a permanent, four-day-a-week...

  • Executive Assistant to Ubc Liaison of Musqueam

    2 weeks ago

    Vancouver, Canada Musqueam Indian Band Full time

    About Musqueam **Position Summary**: Musqueam Indian Band (MIB) has an opening for a permanent, full-time Executive Assistant with a focus on administrative and research drafting duties. Reporting directly to the UBC Liaison, the Executive Assistant will provide organizational, administrative, project development, and clerical support to the Liaison. The...

  • Executive Assistant, Board Secretariat

    4 weeks ago

    North Vancouver, Canada Capilano University Full time

    **Competition Number** - S181267P**Position Title** - Executive Assistant, Board Secretariat**Position Number** - E99953**Employee Group** - Exempt (non-union support staff)**Position Status** - Regular Full-Time**Start Date** **End Date (if applicable)** **Department** - Finance & Administration**Additional Notes** **This position may be required to work...

  • Human Resources Liaison

    4 weeks ago

    Vancouver, British Columbia, Canada York Region District School Board Full time

    Key Responsibilities:Support the Criminal Review Act.Ensure compliance with relevant regulations.Requirements:Short-listed candidates will be contacted.For more information about this position, please refer to the York Region District School Board's website.

  • Board Assistant

    5 months ago

    Metro Vancouver Regional District, Canada TransLink Full time

    **Marketing Statement**: A career at TransLink and our family of companies means working with people with a wide range of skills and perspectives, all teaming up towards a common goal: preserving and enhancing the region's world-envied quality of life. Together, we connect the region and enhance its livability by providing a sustainable transit and...

  • Executive Administrator

    5 months ago

    Vancouver, Canada The Downtown Eastside Women's Centre Full time

    **About DEWC** The Downtown Eastside Women’s Centre exists to support and empower women and children living in extreme poverty in the Downtown Eastside of Vancouver. High levels of violence, homelessness, addictions and poverty characterize this community where women and children are particularly vulnerable to exploitation, injustice and injury. Through...