Full Time, Maintenance Coordinator, 8+yrs Exp

5 months ago

Toronto, Canada DMS PROPERTY MANAGEMENT Full time

DMS Property Management Ltd. is looking for a **Maintenance Coordinator** to be a key member of the property management team in **Toronto**.

**Summary of Function**:Reporting to the Senior Property Manager, the Maintenance Coordinator is responsible for providing advice and assistance to all site maintenance personnel that are part of the **Sorbara Group of buildings**; ensuring efficient and cost-effective day-to-day maintenance of buildings, building systems, and grounds; monitoring and performing preventative maintenance and safety programs; reviewing and investigating contract activities; and providing technical guidance and support as needed.

The Maintenance Coordinator is responsible to respond to emergencies including after hours, i.e. fire, flood, etc. as required.

**Major Responsibilities**:
**Maintenance Activities**:

- Consults with site operational staff and provides technical guidance, recommendations and assistance in the analysis of building system problems, contributes to the development of options and recommends solutions.
- Supports the Senior Property Manager to ensure compliance with applicable legislation such as the Ontario Building Code, Ontario Fire Code, Canadian Standards Association, Technical Standards Association, and Electrical Safety Authority.
- Provides support to live-in Superintendent and maintenance staff, including summer landscape and maintenance students.
- **College diploma for heating/cooling systems or an engineering degree is an asset**:

- Investigate tenant maintenance requests as required.
- Inspect and ensure keys, tools and supplies are organized and fit for use at each work location.
- Monitor maintenance supplies and inventory and assist with ordering of building materials and supplies
- Conducts routine interior and exterior property inspections to ensure high technical standards, including carrying out annual unit inspections with management and on-site maintenance staff.
- Inspecting building mechanical systems including heating, ventilation, and air conditioning systems; replacing filters outside of contract frequency as required.
- Compliments preventive maintenance programs confirming that contractors perform all technical aspects of their scope of work; supports the Senior Property Manager on determining contract services required to ensure program compliance.
- Supports the Senior Property Manager and on-site personnel with updating the Fire Safety Plans, compliance with Ontario Fire Code, co-ordinates and or participates in routine inspections/fire drills, etc., in accordance with local Fire Department regulations.
- Supports the Senior Property Manager to investigate events including tenant maintenance complaints.
- Reviews ongoing energy and building conservation programs and initiatives.

**Contract Administration Activities**:

- Participates in the tendering process for maintenance contracts by providing input on the condition of the buildings and systems based on inspections and contractor feedback.
- Support special projects pertaining to maintaining, enhancing the safety or improving the physical conditions of the sites.
- Work closely with the Senior Property Manager on contract administration for specified day-to-day maintenance projects covered by tenders and/or standing agreements; jointly with management, monitors performance of contracts through inspection of work, resolves contractor time delays, performance, quality, safety issues and contract discrepancies; and evaluates contracted work with regards to future contract selection processes.
- Participates in Operational and or Municipal Licensing reviews.

**Financial, Data and Reporting Functions**:

- Recommends purchase order related to the purchase of supplies and services
- Participates and assists in the preparation of the annual budget involving day-to-day maintenance, improvements and major repair/replacement work, recommends priorities and estimates costs.

**Liaison, Communication and Customer Service Activities**:

- Support training opportunities for site staff on technical and safety related matters.
- Assist the Senior Property Manager with client reporting and correspondence regarding maintenance, contractor and supplier activities as required.

**Other Duties**:

- Will be required to respond to emergency situations outside of normal business hours.
- Provide Vacation Coverage supporting Superintendent daily tasks.
- Performs other duties as assigned.

**Job Types**: Full-time, Permanent

**Benefits**:

- Dental care
- Extended health care
- Paid time off
- Tuition reimbursement
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday
- On call

**Experience**:

- HVAC: 4 years (required)
- Building and Fire code: 4 years (required)
- Tenant Maintenance work: 5 years (required)

Work Location: In person

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