Administrative Supports for Hennick Bridgepoint

4 weeks ago

Toronto, Canada Sinai Health Full time

Sinai Health is a leading academic health science centre and a trailblazer for integrated care across the health continuum. Our fusion of science, innovation, care and learning has earned us international, national and provincial leadership for unique programs and compassionate care. Since 2015, Sinai Health has delivered excellent care in hospital, community and home. Comprised of Mount Sinai Hospital, Bridgepoint Active Healthcare, the Lunenfeld-Tanenbaum Research Institute and our system partner Circle of Care, Sinai Health discovers and translates scientific breakthroughs, pushes boundaries for health solutions, and educates future clinical and scientific leaders.

Sinai Health is fully committed to a culture of belonging and an inclusive environment that attracts and retains a diverse

At Sinai Health, we care, create possibilities and offer hope. To support us on our journey, **Hennick Bridgepoint Hospital** is looking for an **Administrative Assistant **to support our **Physician** **Leadership** group.

**Job Outline**:
The Administrative Assistant to the Hennick Bridgepoint Physician Leadership group will provide comprehensive administrative support to ensure the smooth functioning of the leadership across the health system. The physician leads include the Division Head of Hospital Medicine, Division Head and Medical Director or Rehabilitation Medicine, and the Board Chair of the Bridgepoint Family Health Team. The Administrative Assistant will play a vital role in coordinating and managing various administrative tasks, facilitating effective communication, and ensuring the efficient operation of the leadership group. This position requires strong organizational skills, attention to detail, and the ability to problem-solve while working in a fast-paced healthcare environment.

**Administrative Support to the Division Head of Hospital Medicine**

**Responsibilities**:
Administrative Support:

- Manage appointments, scheduling, meetings, and travel arrangements of the Division Head and members of the Hospital Medicine Executive Committee in activities associated with the Division.
- Prepare and maintain documents, reports, meeting minutes, and presentations relevant to the Division, ensuring accuracy and confidentiality.
- Coordinate and prepare agendas, minutes, and follow-up action items for meetings and committees.
- Assist in budget preparation, financial tracking, dissemination of academic funds, awards and stipends, ensuring adherence to allocated resources
- Deposit funds into Divisional bank accounts (such as HOCC and academic funds), collaborate with Finance Department to ensure Divisional funds are monitored.
- On-board new physicians, including hospital and university credentialing.
- Ensure ongoing network, EMR access for divisional members
- Create, maintain and distribute Divisional schedules (i.e., Rotational hospitalist and on-call schedules) and track clinical on-call and workload distribution among divisional members

Communication and Coordination:

- Serve as a liaison between the Division Head and various internal and external stakeholders, including hospital staff, physicians, patient/family partners, and external organizations such as Department of Family and Community Medicine, TAHSN (Toronto Academic Health Science Network), University of Toronto.
- Coordinate and schedule meetings, conferences and events, ensuring proper logistics and arrangements are in place.
- Collaborate with other administrative staff such as those in the Medical Education Office, to ensure effective integration and coordination across departments to meet the Division’s academic mission.

Project Management:

- Support the Division in various projects, research initiatives, and quality improvement efforts.
- Track project timelines, milestones, and deliverables, ensuring adherence to deadlines.
- Conduct research, collect data, and prepare reports to support decision-making and strategic planning.

Policy and Procedure Compliance:

- Maintain knowledge of hospital policies, procedures, and guidelines relevant to the Division.
- Assist in the development and implementation of administrative policies and protocols.
- Ensure compliance with applicable laws, regulations, and accreditation standards.

Confidentiality and Privacy:

- Handle sensitive and confidential information with discretion and maintain a high level of confidentiality at all times.
- Adhere to privacy regulations and maintain strict confidentiality of patient information and other confidential information.

**Administrative Support to the Division Health and Medical Director of Rehabilitation Medicine**

**Responsibilities**:

- Calendar management.
- Document editing.
- Meeting coordination and scheduling.
- HBH room scheduling.
- Physiatry recruitment (i.e., document preparation, communicating with applicants, and interview coordination and preparation).
- Support in procuring office and other supplies.
- Processing of leadership and

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