Proposal and Marketing Coordinator

3 weeks ago

Calgary, Canada Graham Full time

Graham is intent on fueling growth by ensuring we have the right people, in the right place, at the right time, balancing both Company and individual needs. Graham talent management strategies include succession planning, employee development and hiring. Our Talent Acquisition team focuses on finding and matching external and internal talent through our open jobs. Internal mobility is important to maintain a vibrant and growing organization and is a central element of Graham’s talent management strategy. As an employee, you are encouraged to discuss your career aspirations and individual development with your manager and/or your Human Resources Advisor to position yourself for growth opportunities, both now and in the future.

Reporting to the Proposal Manager, the Proposal & Marketing Coordinator provides proposal & marketing coordination to the Infrastructure & Industrial Division and ensures that Graham responds to solicitations (Requests for Proposals, Requests for Information, etc.) with high quality, customer-focused marketing content (social media and print) in accordance with the Graham Brand Standard. The incumbent has an understanding of Graham's business and proposal processes and objectives, and plans, conducts, and coordinates a range of proposal support activities, interacting with and supporting multiple team members within the organization to assist in the preparation of proposal response materials.

**Essential Functions Execution**
- Implement the proposal process as defined in the GMS and ensure all prepared proposal and qualification submissions are high quality, compliant with solicitation requirements, and communicate Graham's capabilities and value of service.
- Offer possible solutions to a variety of problems of moderate scope and complexity.
- Ensure client documents are downloaded (and updated regularly), and a copy is sent to all proposal response team members.
- Demonstrate understanding of the solicitation document(s), identify response deliverables, establish submission schedules, and communicate responsibilities and accountabilities to the response team.
- Establish a responsibility / compliance matrix and update as required.
- Follow the proposal schedule ensuring all tasks are completed by the established due date.
- Provide support with any business development / marketing initiatives including but not limited to Social Media content creation & coordination, news article production, video editing, graphic design, presentations for proposals and marketing materials (internal & external communications).
- Facilitate content review meetings as necessary.
- Check and edit narratives for understanding, grammar, and readability as one voice, ensuring consistency on use of format and terms.
- Maintain the document library for resumes, project fact sheets, etc.

**Planning and Process**
- Ensure focus on the proposal process, milestones, and deadlines.
- Plan for weekly deliverables with the end-goal in mind.
- Adhere to the GMS and the work-winning / proposal management process.

**Education, Experience and Knowledge**
- Completion of a diploma training program at a college or technical school, or a university bachelor program, communication or marketing degree/diploma.
- Construction company experience is preferred but not essential (would be considered an asset).
- Ability to work under demanding deadlines and work schedules.
- Proficiency with InDesign, Illustrator, Photoshop, Premiere Pro, MS Office Suite and SharePoint.
- High level of organization; methodical in approach to workload.
- Strong communication and writing skills.

Graham is an Equal Opportunity Employer, and employment selection decisions are based on merit, qualifications, and abilities. Graham does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status or any other characteristic protected by country, regional or local law.

No unsolicited resumes or phone inquiries from agencies, thank you.

As Graham's trusted recruitment partner, Jardeg aids in the hiring of skilled professionals who play a crucial role in the success of Graham's Buildings, Industrial, Infrastructure, Water, Development, Maintenance and Turnaround projects across Canada.

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