Document Control Coordinator

3 weeks ago

Calgary, Canada Pacific Canbriam Energy Limited Full time

**THE COMPANY**

Headquartered in Calgary, Alberta and with operations near Fort St. John, British Columbia, Pacific Canbriam Energy Limited (“PCE”) is committed to our 5Cs business philosophy of creating benefits for our Community, Country, Climate, Customer, and Company.

Pacific Canbriam believes that the quality of its resource is a strategic asset that differentiates the company. Early efforts to identify a scalable, low cost supply source led to a focus in the Altares and Kobes Montney regions in northeast B.C. The Montney is a world class resource and Altares is among the highest quality areas. The region possesses a unique combination of thickness and over-pressure, which contributes to highly efficient stacked resource development and strong well deliverability. Pacific Canbriam’s Montney resource also possesses a high liquids content and overall rock quality that translates into a highly competitive supply cost.

We believe that teamwork is the foundation of our success. We have established a culture where problem solving skills and critical thinking are highly valued. Individual technical disciplines collaborate to achieve common objectives and continuously improve results. PCE’s strategy and its culture are centred on this commitment.

The next iteration of our integrated approach relates to the planned export of our natural gas to markets in growing economies overseas. To achieve this aim, PCE will supply B.C.’s proposed Woodfibre LNG project, which will liquefy the natural gas and load it into vessels. The natural gas will be shipped to help supply a growing demand for cleaner sources of energy in Asia.

**THE POSITION**

We are seeking a Document Control Coordinator to become a key member of the Pacific Canbriam team. Supporting all documentation activities across the company, the successful individual will bring their professionalism, energy, and enthusiasm to deliver excellent results in a fast paced, fluid and demanding work environment. This role is based in the Calgary head office. Reporting to the Manager, Information Technology, this position will be responsible for day-to-day document control activities for all departments within the Company. Thorough knowledge of document control processes, records management and procedures, and electronic document management systems (EDMS) is required.
- **Key Responsibilities**_
- Work closely with all departments to ensure that they achieve maximum efficiency in document handling
- Recommend practices, reference other resources, and distinguish between required policies, procedures, and informational resources
- Develop/update standardized electronic categorization template for well and facility files, ensuring all current and past files conform
- Create and implement a document retention and tracking system which ensures that all relevant documents, correspondence, well and facility files are logged, retained, and responded to as appropriate
- Identify, categorize and code documents, perform quality control checks as needed
- Convert hard copy files to electronic format and ensure both hard copies and electronic copies of documents are properly filed
- Ensure document management processes meet both corporate and legal requirements in accordance with the company's document lifecycle procedures
- Develop a procedure to track physical files when they are removed for review by employees
- Manage offsite storage of hard copies (both retrieval and archiving)
- Responsible for document transfer for any acquisitions and/or divestitures
- Make submission of documents to regulatory bodies (i.e. OGC)
- Process, distribute and maintain controlled documents and access using the EDMS.
- Conduct and assist with periodic audits on document files and databases

**THE INDIVIDUAL**
- **About You**_
- Enjoy working both independently and as part of an interdisciplinary team, comfortable working with individuals in all departments and at every level in the organization
- Able to maintain a calm composure, be flexible and adapt to changing priorities
- Possess a keen attention to detail, set and meet multiple deadlines and not mind performing repeated and routine tasks
- Have a positive, customer-service oriented attitude and desire to contribute to and collaborate with a high performing team
- Creative thinker with the ability to analyze and troubleshoot complex problems and make sound decisions
- High energy, self-starter with excellent verbal and written communication skills
- **Qualifications**_
- Undergraduate degree or diploma in a related field such as business administration or information science
- Minimum of 5 years of experience in document management, ideally within the Upstream sector of the Oil & Gas industry
- Have an inquisitive mind and enjoy digging into and understanding of both paper and digital information
- Excellent computer systems skills with the ability to learn new systems, procedures and processes quickly
- Solid understanding of

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