Document Control Analyst
2 weeks ago
Responsible for all records and document management and its overall performance; advises on all process, issues, urgent matters and directs how the work is done; establishes all protocols for both internally and with external stakeholders; oversee the day to day activities of the Document Control team.
Provide direction, guidance and training to Document Control team and project team to ensure a consistent and effective approach is applied across the project with respect to managing information; develop, maintain and support the projects overall Information Management Plan, processes and procedures as they align to the Capital Project Management System.
Plan includes a document strategy for our Internal, External and Vault SharePoint sites, EDMS, and paper copy documents; assess, understand, consult and make decisions with respect to the projects requirements for information management.
Develop Document Control practices and procedures for the field office in work with field staff to implement; conduct business analysis of information flows and determine the appropriate document control processes to support the business process.
Assist team members to meet project/initiative, schedule and quality on all requirements pertaining to information management best practices; collaborate with team members and other stakeholders to manage and protect their information.
Utilize project management skills to manage multiple initiatives and provide progress reporting and status updates; conduct self-audits to assess gaps, and determine and implement corrective action; lead and practice an environment of continuous improvement to ensure optimization of the SharePoint system.
Collaborate and coordinate the publication of training materials, FAQ's cheat sheets etc.; plan and coordinate training sessions as required (in person, via conference calls or WebEx sessions).
Advantages
Assist team members to meet project/initiative, schedule and quality on all requirements pertaining to information management best practices; collaborate with team members and other stakeholders to manage and protect their information.
ResponsibilitiesDescription:
Responsible for all records and document management and its overall performance; advises on all process, issues, urgent matters and directs how the work is done; establishes all protocols for both internally and with external stakeholders; oversee the day to day activities of the Document Control team.
Provide direction, guidance and training to Document Control team and project team to ensure a consistent and effective approach is applied across the project with respect to managing information; develop, maintain and support the projects overall Information Management Plan, processes and procedures as they align to the Capital Project Management System.
Plan includes a document strategy for our Internal, External and Vault SharePoint sites, EDMS, and paper copy documents; assess, understand, consult and make decisions with respect to the projects requirements for information management.
Develop Document Control practices and procedures for the field office in work with field staff to implement; conduct business analysis of information flows and determine the appropriate document control processes to support the business process.
Assist team members to meet project/initiative, schedule and quality on all requirements pertaining to information management best practices; collaborate with team members and other stakeholders to manage and protect their information.
Utilize project management skills to manage multiple initiatives and provide progress reporting and status updates; conduct self-audits to assess gaps, and determine and implement corrective action; lead and practice an environment of continuous improvement to ensure optimization of the SharePoint system.
Collaborate and coordinate the publication of training materials, FAQ's cheat sheets etc.; plan and coordinate training sessions as required (in person, via conference calls or WebEx sessions).
Qualifications
Candidate will have 5-10 years of documentation/records management experience.
Strong skills with all MS Office tools
Strong communication skills both written and verbal
Summary
Description:
Responsible for all records and document management and its overall performance; advises on all process, issues, urgent matters and directs how the work is done; establishes all protocols for both internally and with external stakeholders; oversee the day to day activities of the Document Control team.
Provide direction, guidance and training to Document Control team and project team to ensure a consistent and effective approach is applied across the project with respect to managing information; develop, maintain and support the projects overall Information Management Plan, processes and procedures as they align to the Capital Project Management System.
Plan includes a document strategy for our Internal, External and Vault SharePoint sites, EDMS, and paper copy documents; assess, understand, consult and make decisions with respect to the projects requirements for information management.
Develop Document Control practices and procedures for the field office in work with field staff to implement; conduct business analysis of information flows and determine the appropriate document control processes to support the business process.
Assist team members to meet project/initiative, schedule and quality on all requirements pertaining to information management best practices; collaborate with team members and other stakeholders to manage and protect their information.
Utilize project management skills to manage multiple initiatives and provide progress reporting and status updates; conduct self-audits to assess gaps, and determine and implement corrective action; lead and practice an environment of continuous improvement to ensure optimization of the SharePoint system.
Collaborate and coordinate the publication of training materials, FAQ's cheat sheets etc.; plan and coordinate training sessions as required (in person, via conference calls or WebEx sessions).
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada.
As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees.
In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle.
We ask that all job applications please identify any accommodation requirements by sending an email to to ensure their ability to fully participate in the interview process.
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