Receptionist
6 months ago
Perform receptionist duties, including greeting and directing visitors to the Company, managing incoming calls to VSY, managing the traffic flow of deliveries; couriers etc. and ensuring that all visitors have the appropriate security access and safety equipment.
- Verifying visitor identity and confirming the validity of visits.
- The first point of contact for assistance with EV charge stations and EV parking issues.
- Denying access to unauthorized personnel.
- Maintain required documentation and provide ID card services for non-union staff, customers, visitors, and contractors by creating new and replacement cards using Keyscan and Genetec software systems.
- Adding Access for the WGym to Employee’s Access Cards.
- Provide admin support to Manager of Corporate Security and Director Property, Facilities, and Security.
- Maintain Marsec (Marine Security for VSY) documentation relative to security exercises performed 4-5 times a year.
- Update VSY contact lists for distribution to staff on a monthly basis.
- Assist with Seaspan related programs including United Way, Corporate Golf Tourney etc.
- Responsible for keeping a contractor list up-to-date, tracking expiry dates.
- Responsible for keeping photo’s in Keyscan/ Genetec up-to-date; organizing the schedule to get this updated once a month.
- Daily Visitor Card audits.
- Tracking stationary/ printer ink stocked for the main floor.
- Admin contact for Electric charge station.
- Coordinating Buddy Parking procedures.
- Coordinating and Selling Seaspan Merchandise on-line and in-person.
- Coordinating with Logistics Operator with pick-up/drop-off golf cart needs to provide access and administration to high-density file room, PPE closet, and other offices.
- Resetting Mag Lock Alarms for atrium doors.
- Acting as Alternate Company Security Officer (ACSO) as required under the Contract Security Program.
- Designated Official for the Controlled Goods Program.
- Other additional duties as assigned.
**Qualifications**:
- Completion of Grade 12 education, supplemented by courses in office administration.
- Eligible for Industrial Security Clearance - Classified Control Goods.
- Able to obtain and maintain ACSO status.
- Present a pleasant and professional manner at all times, acting as the first point of contact for visitors to VSY.
- Above average communication skills, able to use discretion and confidentiality in dealing with a diverse number of contacts.
- Ability to multi-task and complete clerical work while managing continual interruptions.
- Exceptional time management and organizational skills.
- Proficient computer skills including Microsoft Office.
- Strong attention to detail and accuracy.
- Able to work independently and with limited direction in a fast-paced, active environment.
- Ability to exercise tact, discretion, and sound judgment at all times.
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