Administration Technician

3 weeks ago

SainteAnnedeBellevue, Canada John Abbott College Full time

**Job Description**:
**IMPORTANT**:Effective immediately until June 30, 2023.

**JOB SUMMARY**:UNDER THE GENERAL AUTHORITY OF THE DEAN OF ACADEMIC SYSTEMS IN THE REGISTRAR’S OFFICE AND DIRECT SUPERVISION OF THE ANALYST (DATA MINING SPECIALIST), THE ADMINISTRATION TECHNICIAN PERFORMS A VARIETY OF STATISTICAL TASKS FOR THE SYSTEMATIC COLLECTION, COMPILATION, ANALYSIS AND INTERPRETATION OF DATA. THE TECHNICIAN ALSO PERFORMS VARIOUS ADMINISTRATIVE AND TECHNICAL TASKS PERTINENT TO THE OPERATION OF THE SERVICE.

**DUTIES AND RESPONSIBILITIES**:

- Plan the Admission process for Fall and Winter for Day and Continuing Education
- Effect the evaluation and selection of applicants to Day and Continuing Education divisions according to the College/MÉÉS guidelines and ensure student records are coded properly
- Participate in admission recruitment activities such as high school visits, career fairs, etc.
- Represent the college at admission recruitment activities and make presentations specific to the College and the admissions process/selection criteria
- Liaise with SRAM and other institutions regarding admissions processes and policies
- Liaise with Career Program Chairpersons and Program Deans regarding admission procedures and decisions
- Assure the daily operations of the Admissions Office and supervision of clerical staff
- Maintain admissions parameters and related information in the Student Information System (CLARA)
- Conduct admissions-related interviews with parents and/or students
- Evaluate Change of Program requests according to the College/MÉÉSR guidelines
- Liaise with the Communications Officer regarding content of college recruitment materials, namely the college calendar, admissions program brochures, Open House materials, website, etc.
- Responsible for the loading of Secondary V results from the Ministry and for the verification of Secondary V results and program pre-requisites, and notification to students
- Responsible for the verification of eligibility of Cegep transfer students and students with equivalent diplomas
- Assist with producing, implementing and maintaining admissions information on the College web site for Day and Continuing Education
- Coordinate Guidance Counsellor Day and other admission related functions and participate in the planning and production of Parents’ Night, Open House
- Coordinate English/French Placement Testing for new students
- Perform any other related tasks as requested

**QUALIFICATIONS**:
**Education**:
Diploma of college studies (DEC) in an appropriate specialty, or a diploma or an attestation of studies which is recognized as equivalent by the competent authority.

**Specific Requirements**:

- Strong interpersonal skills and initiative
- Ability to work under pressure
- Ability to deal efficiently and pleasantly with people
- Autonomous - able to work with mínimal supervision
- Public speaking ability (including but not restricted to making presentations to small or large groups of potential students, guidance counselors or parents)
- Good communication and organizational skills
- Problem solving and analytical skills
- English - oral and written fluency is essential
- French - oral and written advanced

**Testing may be required to demonstrate knowledge of**:

- English - fluency in both oral and written
- French - advanced in both oral and written
- Word (basic)
- Excel (intermediate level)
- Public speaking ability

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