Undergraduate Academic Advisor

3 months ago

Edmonton, Canada University of Alberta Full time

**Department** Faculty of Nursing

**Salary range** $51,821.52 to $70,382.74

**Hours per week** 35

**Grade** 8

**Posted date** September 20, 2024

**Closing date** September 26, 2024

**Position Type** Full Time - Operating Funded

**Description**:
**This position is a part of the Non-Academic Staff Association (NASA).**

This position has a term length of one year plus a day with the possibility of extension and offers a comprehensive benefits package which can be viewed on our Benefits Overview page.

**Location - **This role is hybrid with a mix of remote and in-person at North Campus, Edmonton.

**Working at the University of Alberta**
- The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community._

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people — from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

**Working for the Faculty**

**Position**

In all facets of this role, this position endeavors to integrate and advance the University's commitments to equity, diversity, and inclusivity. This position understands, fulfills, and promotes the health, safety and environmental responsibilities identified in university policy.

**Duties**

Application Assessment
- Conducts admissions reporting, including collecting and analyzing data to inform decision-making processes.
- Evaluates domestic and international credentials.
- Participates in documentation and procedure development.
- Conducts research into the credit and course level systems for institutions and courses that have not yet been evaluated; develops and maintains a database of international and domestic transfer credit decisions.
- Evaluates the records of international applicants to determine whether or not students qualify for admission and assign transfer credit for the same.
- Calculates Admission Grade Point Average (AGPA) from institutions around the world, converting to the U of A's grading system, using standardized weighted average conversion methods.

Program Advising Post-Acceptance
- Advises continuing and prospective students on program-related matters such as: advising on academic standing, providing GPA calculations and scenarios, providing options for activities (e.g. coop, student abroad), advising on program changes, advising on potential transfer credit and performing advanced program planning.
- Identifies, assesses, refers and advocates for students at risk.
- Conducts continuing student reporting, including collecting and analyzing data to inform decision-making processes.
- Provides students with information about alternatives, limitations and possible consequences of academic decisions.
- Coaches students to identify problems and possible strategies and resources. Advises students on larger life issues such as health, isolation, financial stress, and career planning.
- Monitors progress of students. Assesses a student's academic standing.
- Documents all student interactions and success plans. Re-connects with the student when necessary to monitor success.
- Interprets and communicates calendar regulations.
- Assists students in making academic decisions such as course selection, building timetables, and using online registration systems, and degree requirements.
- Completes all components related to Undergraduate course prerequisite checks beginning of each term (course repeat/duplication checks).
- Completes and administers Undergraduate final grade approvals (and change requests) at the end of each term (Including off-campus collaborative sites).
- Manually completes student course and program registration as needed.
- Maintains the student administrative system Academic Advisement Report for the Faculty of Nursing.
- Proactively monitors student registrations and the tracking of Out of Sequence students to assist with future program planning for the student and, if necessary, the Undergraduate Programs Leadership Team.

Program Decisions

Convocation/Program Completion
- Completes convocation clearing for graduates to ensure full degree requirements are met.
- Reviews academic records to ensure program requirements and academic standing are met.
- Evaluates and approves eligibility of students for degree-specific notations such as: "With Distinction" or "First Class Honors".
- Verifies program completion and certifies to the College of Registered Nurses of Alberta (CRNA) students can wri

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