Procurement Clerk

7 months ago

Halifax, Canada Province of Nova Scotia Full time

**Department**:Service Nova Scotia

**Location**:HALIFAX

**Type of Employment**:Term

**Union Status**:NSGEU - NSPG

**Closing Date**:14-Feb-24 (Applications are accepted until 11:59 PM Atlantic Time)

**About Us**:
Procurement is a division of the Department of Service Nova Scotia (“SNS”) that manages major procurements for departments, agencies, boards, and commissions. The role of Procurement is to ensure an open and fair process that maximizes competition and supports the environment, economy, and society to obtain the best value. We provide the knowledge and expertise required to guide government as it seeks unique, creative, sustainable procurement solutions for complex business needs.
- Procurement is changing as a function within the enterprise and as a profession. Our vision is to be the leader in government procurement service delivery, and we will achieve this through integrating an innovative approach in all procurement efforts, resulting in:
- responsible management of public resources.
- clear client focus.
- optimized sourcing solutions; and
- transparency, compliance, and sustainability accountability to our colleagues and customers.

**About Our Opportunity**:
Reporting to the Manager of Procurement Operations - IT Digital, the Procurement Clerk is responsible for providing administrative support to an assigned group of procurement specialists, managers, and directors under various categories. The Procurement Clerk provides a variety of support backup duties such as data entry, typing, filing, scanning, coordination of meetings, market research, meeting notes, and other tasks as assigned to them.

**Primary Accountabilities**:
The Procurement Clerk is responsible (but not limited to) the following:

- Perform all related duties, in a responsive, proactive manner, while maintaining the highest confidentiality.
- Respond to questions and clearly communicate a broad knowledge of the Sustainable Procurement Policy and protocols, regional and national trade agreements to internal staff, vendors, public, internal government departments, and other public sector entities.
- Assist Procurement staff with the full contract amendment process including review of pending contract extensions, creating/reviewing contract amendments, forwarding contract amendments for signature, updating, and amending any applicable outline agreements/purchase orders in SAP and workspaces in Ariba.
- Provide data input and a variety of procurement support functions on the Corporate Financial Management System (CFMS) SAP and Ariba, including the creation and maintenance of contract and project records.
- Ensures the safe distribution, maintenance and receipt of confidential information and documentation.
- Provides quality assurance review for errors, omissions, and other areas of risk to alert Procurement staff.
- Facilitate “vendor create” requests to Government Accounting and create/maintain the same within SAP Ariba.

**Qualifications and Experience**:
Grade 12 with four years related customer services experience (equivalent combination of training and experience may be considered.
- Experience in a customer service environment that requires excellent tactful communication and interpersonal skills.
- Demonstrated experience in data entry, analytics and manipulation.
- Superior accuracy and time management skills.
- Problem-solving skills.
- Experience in quality assurance review for errors, omissions and other areas of risk.
- Adapt rapidly to changing circumstances and environments.
- Advanced training and experience in using MS Word, MS Excel, MS Access, Outlook.
- Advanced time management, multi-tasking and organizational skills are required.

The following training or work experience would be considered an asset:

- Ability to self-motivate and willingness to take on additional related responsibilities/projects.
- Experience with Ariba/SAP/SharePoint lists.
- Public Procurement related experience, including understanding and knowledge of the Sustainable Procurement Policy and Protocols.
- Certification or related training (e.g. PSPP, SCMA).
- Ability to read and interpret Contract documents/language.

Please provide details in your cover letter and resume explaining how you qualify for the position based on the qualifications listed above.

**Equivalency**:
**Benefits**:
Based on the employment status and Union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs.

**Additional Information**:
**This is a permanent full-time position based in Halifax.**

**What We Offer**:

- Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
- Engaging workplace: our Employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies

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