Administrative Assistant Ii, Psychology Services

1 month ago

Halifax, Canada IWK Health Centre Full time

**Company**: IWK Health**:
**Req ID**:157238
**Department/Program**:Psychology Rehab, Children's Health Program
**Location**: Halifax
**Type of Employment**:Permanent Hourly FT (100% FTE) x 1 position(s)
**Start Date**: ASAP
**Union Status**: NSGEU Off&Cler, Admin Professionals Bargaining Unit
**Compensation**: $20.3648**:

- **$23.1417 /hour
**Closing Date**: 31 May 2023 (Applications are accepted until 23:59 Atlantic Time)

IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults, and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers, and learners at sites across Nova Scotia. People build careers with IWK Health with our focus on training and mentorship opportunities. We recognize each other’s talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our values, and enjoy access to enhanced benefits and wellness programs. We are proud to support our patients, families, and communities and are grateful for the generous donor support we receive.

**The Opportunity**:
Reporting to the Managers, Rehabilitation Services, the administrative assistant will provide high-quality administrative, secretarial, and organizational support to the IWK Psychology team. Responsibilities include but are not limited to:

- Liaises with patients, families, staff, and stakeholders in a courteous and professional manner.
- Drafts letters, types/transcribes reports, correspondence, photocopies, and distributes accordingly.
- Prepares patient charts, and maintains office filing system, forms, and records to ensure efficient storage and retrieval of material. Processes incoming/outgoing mail.
- Coordinates and schedules patient appointments for the Psychology Service as assigned, including appointment letters, forms, and follow-ups as appropriate.
- Registers patient appointments for the Psychology Service
- Share coverage for all admin tasks with all 4th-floor admins
- Books and coordinates events and meetings for the Psychology Service including bookings and equipment as required.
- Attends committee meetings, takes, produces, and distributes minutes, as required.
- Manages and maintains a patient database(s) and is responsible for data entry; manages an inventory of clinical assessment materials and supplies and places orders as required.
- Provides coverage and support to other admins in the work area as required.

**Hours of Work**:
Monday - Friday (8:00 am to 4:00 pm)

**Your Qualifications**:

- Minimum High School Diploma or G.E.D. required.
- Graduate of a recognized Secretarial/Office Administration Diploma Program required.
- Minimum six (6) months of related administrative experience required. One (1) year is preferred.
- A combination of equivalent education and experience may be considered.
- Demonstrated excellent interpersonal and communication (verbal and written) skills required.
- Demonstrated initiative; self-motivation and ability to work independently with mínimal supervision required.
- Proven ability to work collaboratively and consultatively with team members and stakeholders required.
- Proven time management, organizational, and problem-solving skills required.
- High regard for quality, attention to detail, and flexibility to meet workload demands required.
- Knowledge of program-based care is an asset.
- Competencies in other languages are an asset.

Thank you for your interest in IWK Health.

Please note that we only contact applicants selected for interview/testing. If we invite you to participate in an assessment process (such as an interview or testing) you have the right to request accommodation. Please discuss your needs when invited to the assessment process.

This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

An offer of employment is conditional upon the completion and satisfactory results of all applicable background checks and confirmation of credentials. Additionally, as per Nova Scotia’s COVID-19 Vaccine mandate, any offer of employment will be conditional upon submitting proof of full vaccination status. Medical exceptions or any other kind of requested exception based upon the Health Centre’s obligations pursuant to the Nova Scotia Human Rights Code will be considered on a case-by-case basis

**_

  • Office Administrator/receptionist

    3 days ago

    Halifax, Canada CRUX Psychology Full time

    **Office Administrator** CRUX Psychology’s practitioners provide expert individual therapy, couples therapy and assessment services backed by science and delivered with compassion. CRUX Psychology is a growing practice with two psychologists: Dr. Simon Sherry is recognized for his expertise in both clinical practice and scientific research. He is a...

  • Psychologist

    4 days ago

    Halifax, Canada CRUX Psychology Full time

    Join our flourishing team of psychologists providing exceptional therapy and assessment in Halifax, Nova Scotia. This position is available to a part‐time or a full‐time psychologist with a doctoral degree in clinical, school or counselling psychology.** We offer a best‐in‐Canada $15,000 incentive for a 2‐year return‐in‐service agreement, with...

  • Administrator Ii, Commercial and Lending Services

    7 days ago

    Halifax, Canada Atlantic Central Full time

    **Who WE Are**: Atlantic Central is the trade association for credit unions in Atlantic Canada. We deliver quality results and offer a collaborative and community focused work environment in which to do it. Our employees' wellbeing is a top priority, and we underscore that with flexible working arrangements, personal days, and even birthdays off, to enable...

  • Clinical Psychologist

    1 month ago

    Halifax, Canada Coastal Psychology Inc. Full time

    Coastal Psychology, a leading private practice in Halifax, Nova Scotia, is seeking a dedicated and experienced Psychologist to join our dynamic team on a full - or part-time basis. As a well-established mental health provider, Coastal Psychology is committed to delivering the highest-quality psychological services to our diverse clientele. - Doctoral degree...

  • Administrative Assistant

    4 weeks ago

    Halifax, Canada Halifax Psychology Practice Full time

    **FULL-TIME POSITION FOR ADMINISTRATIVE ASSISTANT** - Minimum one (1) year related administrative/secretarial experience - Professional level written and spoken English - Must have strong organizational and multi-tasking skills that demonstrate the ability to prioritize upon short notice while maintaining attention to detail and accuracy - Must have...

  • Administrative Assistant II

    1 week ago

    Halifax, Canada Nova Scotia Health Authority Full time

    Company : IWK Health Req ID: Department/Program: Administrative Assistants & Pediatrics , Administrative Assistants & Pediatrics Location: Halifax Type of Employment: Permanent Hourly PT ( 50% FTE) x 1 position(s) Start Date: ASAP Union Status: NSGEU...

  • Administrative Assistant Ii, Human Resources

    4 weeks ago

    Halifax, Canada VON Canada Full time

    **Requisition Details**: Employment Status: Temporary, Full-time (1.0 FTE) Department: Human Resources Number of Hours Bi-Weekly: 75 Work Schedule: Days Anticipated End Date: September 2024 Location(s): _This role will primarily work out of the Halifax office but there may be occasional work from home days_ **Job Summary**: The Administrative Assistant II...

  • Administrative Assistant Ii, Mental Health and

    1 month ago

    Halifax, Canada IWK Health Centre Full time

    **Company** : IWK Health**: **Req ID**:147657 **Department/Program**:Mental Health And Addictions, Mental Health & Addictions Program **Location**: Halifax **Type of Employment**:Temporary Hourly FT long-assignment (100% FTE) for 12 Months **Start Date**: January 2023 **Union Status**: NSGEU Off&Cler, Admin Professionals Bargaining Unit **Compensation**:...

  • Daniel Chorney

    1 month ago

    Halifax, NS, Canada Association of Psychologists of Nova Scotia Full time

    POSITION: 2 Psychologists – Part-time and Full-time ORGANIZATION: Dr. Daniel Chorney & Associates Psychological Services LOCATION: Halifax, Nova Scotia Our practice is committed to providing the highest quality, evidence-based psychological services to children and adults in Halifax. We provide a collaborative and supportive work environment for...

  • Administrative Assistant II, Adolescent Intensive Services

    6 days ago

    Halifax, NS, Canada Nova Scotia Health Authority Full time

    Press Tab to Move to Skip to Content Link Select how often (in days) to receive an alert: Create Alert Administrative Assistant II, Adolescent Intensive Services Req ID: 181190 Department/Program: AIS Addictions/Concurrent 24/7 , Mental Health And Addictions Location: Halifax Type of Employment: Permanent Hourly FT ( 100% FTE) x 1 position(s) ...

  • Assistant Professor in Industrial/Organizational Psychology

    1 month ago

    Halifax, NS, Canada Koana Immobilien AG Full time

    Date Posted: December 20, 2023 Posting Deadline: Until position is filled Department: Psychology Type of Employment: 3-year Limited Term Appointment, Full-Time Group Affiliation: SMUFU, Rank of Assistant Professor Preferred Start Date: July 1, 2024 We invite applications for a three-year Limited Term Appointment position at the rank of Assistant...

  • Pharmacy Assistant Ii

    2 weeks ago

    Halifax, Canada Lawton Drugs Full time

    **Requisition ID**: 173233 **Career Group**: Pharmacy Careers **Job Category**: Retail - Pharmacy **Travel Requirements**: 0 - 10% **Job Type**: Full-Time **Country**: Canada (CA) **Province**: Nova Scotia **City**: Halifax **Location**: 2754 Hfx Shopping Centre Lawtons Pharm **Postal Code**: B3L 2H8 Our family of 134,000 employees and franchise...

  • Administrative Assistant Ii, Secure Care Unit

    1 month ago

    Halifax, Canada IWK Health Centre Full time

    **Company** : IWK Health**: **Req ID**:157768 **Department/Program**:Secure Care Unit, Mental Health & Addictions Program **Location**: Waterville **Type of Employment**:Permanent Hourly FT (100% FTE) x 1 position(s) **Start Date**: June 2023 **Union Status**: NSGEU Off&Cler, Admin Professionals Bargaining Unit **Compensation**: $20.3648**: - **$23.1417...

  • Registration/Scheduling Clerk, Psychology Services

    6 days ago

    Halifax, NS, Canada Nova Scotia Health Authority Full time

    Press Tab to Move to Skip to Content Link Select how often (in days) to receive an alert: Create Alert Select how often (in days) to receive an alert: Registration/Scheduling Clerk, Psychology Services Req ID: 180717 Department/Program: Rehabilitation Admin Services , Children's Medical Care Location: Halifax Type of Employment: Permanent...

  • Clinical Program Assistant

    1 month ago

    Halifax, Canada Dalhousie University Full time

    **Position Details**: - Position Information**Position Title** - Clinical Program Assistant **Department/Unit** - Psychology and Neuroscience **Location** - Halifax, Nova Scotia, Canada **Posting Number** - S128-24 **Employee Group** - NSGEU Local 77 **Position Type** - Regular, On-Going **Duration of Contract (if applicable)** **Employment Type** -...

  • Pharmacy Assistant Ii-ft

    7 days ago

    Halifax, Canada Lawtons Full time

    **Requisition ID**:172780 **Career Group**:Pharmacy Careers **Job Category**:Retail - Pharmacy **Travel Requirements**:0 - 10% **Job Type**:Full-Time **Country**:Canada (CA) **Province**: **City**:Halifax **Location**:2750 Spryfield Lawtons Pharm **Postal Code**:B3R 2H9 Our family of 134,000 employees and franchise affiliates share a collective...

  • Pharmacy Assistant Ii-ft

    5 days ago

    Halifax, Canada Lawton Drugs Full time

    **Requisition ID**: 172780 **Career Group**: Pharmacy Careers **Job Category**: Retail - Pharmacy **Travel Requirements**: 0 - 10% **Job Type**: Full-Time **Country**: Canada (CA) **Province**: **City**: Halifax **Location**: 2750 Spryfield Lawtons Pharm **Postal Code**: B3R 2H9 Our family of 134,000 employees and franchise affiliates share a...

  • New Level Ii Dental Assistant Roles Available Now!

    1 week ago

    Halifax, Canada Calian Full time

    About the role: Calian is proud to continue a long-standing contractual relationship with the Department of National Defence (DND) to provide healthcare services to the Canadian Armed Forces. Through the Health Care Provider Contract, Calian employs health care professionals across Canada who are integral to supporting the health and wellbeing of our...

  • Registration/Scheduling Clerk, Psychology Services

    2 weeks ago

    Halifax, Canada Nova Scotia Health Authority Full time

    Company : IWK Health Req ID: Department/Program: Rehabilitation Admin Services , Children's Medical Care Location: Halifax Type of Employment: Permanent Hourly FT ( % FTE) x 1 position(s) Start Date: ASAP Union Status: NSGEU Off&Cler , Admin...

  • Administrative Assistant II

    1 week ago

    Halifax, Canada Nova Scotia Health Authority Full time

    Company : IWK Health Req ID: Department/Program: Medicine, Quality & Safety , Medicine, Quality & Safety Location: Halifax Type of Employment: Permanent Hourly FT ( % FTE) x 1 position(s) Start Date: ASAP Union Status: NSGEU Off&Cler , Admin...