Clinical Program Assistant

2 months ago

Halifax, Canada Dalhousie University Full time

**Position Details**:

- Position Information**Position Title**
- Clinical Program Assistant

**Department/Unit**
- Psychology and Neuroscience

**Location**
- Halifax, Nova Scotia, Canada

**Posting Number**
- S128-24

**Employee Group**
- NSGEU Local 77

**Position Type**
- Regular, On-Going

**Duration of Contract (if applicable)**

**Employment Type**
- Full Time

**Full-time Equivalency (FTE)**
- 1

**Salary**
- $25.26 - $31.97 ($42,687 - $54,033 per annum, 32.5 hours per week)

**Classification**
- C5

**Provisional Statement**
- This is a provisional classification. Formal regular review classification procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the role._

**About Dalhousie University**
- Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

**Job Summary**
- Dalhousie University’s Psychology and Neuroscience Department is the top Psychology and Neuroscience Department in Atlantic Canada. The department is one-of-a-kind and was established for research into what makes humans and animals behave the way that they do, as well as to understand the structure and function of the nervous system. Reporting to the Administrator, Psychology and Neuroscience, the Clinical Program Assistant provides administrative support for the Clinical Psychology PhD Program.

**Key Responsibilities**
- Ensure overall smooth operation of the clinical psychology PhD program, and provide administrative support to the Director of Clinical Training (DCT) and Associate DCT.
- Format and prepare correspondence, reports, notices, agendas, forms, lists, brochures, etc. as relevant to the clinical psychology PhD program.
- Act as the principal liaison with the deans’ offices (e.g. Faculty of Science, Faculty of Graduate Studies), VP Academic and Provost and other university departments, external psychological communities (hospital and private practice), and other universities in relation to the Clinical Psychology PhD program.
- Provide administrative coordination for the department Ethics Committee.
- Provide administrative support for the department participant pool by distributing and collecting instructor forms, adding classes that offer credit points to the Sona System, and other duties as required.
- Provide reception support, answer phone calls, answer questions, receive shipments, receive students assessments, and other responsibilities for the main office as needed.

**Note**
- The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.

**Required Qualifications**
- Business/Office Administration Diploma with a minimum of three years’ related work experience in an office setting (or equivalent combination of training and experience).
- Demonstrated excellent written and oral communications skills.
- Demonstrated excellent organizational skills, ability to multi-task and maintain a high degree of accuracy.
- Demonstrated high degree of discretion with confidential material.

**Assets**
- A university degree.
- Familiarity with the Sona System.
- Familiarity with the Canadian Psychological Association structure, rules, and requirements.
- Familiarity with Dalhousie systems (room bookings, timetables, Navigator, Opinio).

**Job Competencies**
Self-Awareness & Professionalism
- Respect & Inclusion
- Knowledge & Thinking Skills
- Communication
- Service

**Additional Information**
- Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

**Application Consideration**

**Diversity Statement**
- Posting Detail Information**Number of Vacancies**
- 1

**Open Date**
- 04/22/2024

**Close Date**
- 04/29/2024

**Open Until Filled**
- No

**Special Instructions to Applicant

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