Corporate Documentation Clerk

6 months ago

Hamilton, Canada Gowling WLG Full time

**ABOUT GOWLING WLG**

At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.

Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. We are guided by our firm’s Core Values - The Power of Teamwork, Always Striving to be Better, We all Bring Something Different - in all that we do.

Diversity, equity, and inclusion are an integral part of our firm’s core values. We are always striving to build a more equitable, engaging and rewarding workplace by attracting and retaining talented people from a diverse range of backgrounds, cultures and experiences. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.

Our diverse group of legal professionals, law students, law clerks, paralegals, legal administrative assistants and business services team members work together, and are respected and valued for their individual contributions.

**PROFILE**

The Corporate Documentation Clerk is responsible for providing support to the corporate services group. This role will work on the review and organization of corporate minute books in anticipation of the digitization of records. This position plays a critical role in our records maintenance and record compliance process.

This position requires full time in-office attendance.

**RESPONSIBILITIES**:

- Reviewing and organizing physical corporate files according to established standards to prepare them for digitization process.
- Exercising discretion and judgement when reviewing and organizing documents within the corporate records.
- Performing ongoing quality control throughout the review and organization process.
- Data entry focused on client information and client documentation.
- Organizing, labeling and filing of electronic files.
- Act as a go-to person for professionals and staff for status of corporate files within the digitization process.
- Scanning of documents as required.
- Any other duties as required.

**QUALIFICATIONS**:

- Post secondary education or equivalent experience. Education in office administration, paralegal or legal assistant studies is considered an asset.
- Minimum 1 year experience in an office environment handling corporate and/or governance documents. Experience with Corporate minute books would be considered an asset.
- Knowledge of Microsoft Office Suite and Nuance PDF or Adobe Acrobat.
- Strong organizational skills with an excellent attention to detail.
- Strong keyboarding skills
- Excellent customer service and problem solving skills
- Strong verbal and written communication with the ability to work effectively with other staff and professionals.

Gowling WLG is dedicated to building a diverse and inclusive workplace. If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.

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