Executive Assistant to CEO

3 weeks ago

Richmond, Canada Canbridge Business Group Ltd. Full time

Our headquarters are located in Vancouver, Canada, with offices in Burnaby's Crystal Mall, as well as four branch offices in Aberdeen Square in Richmond. We also have our U.S. headquarters in Los Angeles, a Southeast Asia headquarters in Singapore, a Middle East headquarters in Dubai, and our mainland China headquarters in Shanghai. Additionally, we have branch offices in Shenzhen, Hefei, Qingdao, Chengdu, and Xi'an, all strategically located in the core CBD areas of these cities. As of 2023, Canbridge has established physical offices in 12 cities across 5 countries, making us a truly global immigration company with over 15 years of experience.

Starting in 2020, the field of international education and immigration has experienced significant growth due to various factors, and we anticipate explosive growth in the next 5-10 years. To meet the increasing demand resulting from our expanding business and projects, our team is actively seeking an experienced "Executive Administrative Assistant" to join the Canbridge family.

**Responsibilities**:
Organize and optimize data using Google Drive and Dropbox, including successful cases, sales scripts, online and offline promotional materials, school authorization documents, cooperation agreements, and client/channel/project contracts.

Assist the HR department in routine checks, including daily/weekly/monthly reports and employee KPI performance statistics.

Utilize knowledge of QuickBooks to assist the finance department with service fees, credit card transactions, bank reconciliation, payroll calculations, AR and AP management, remittance calculations, and familiarity with financial statements.

Collaborate with the graphic design team to optimize and standardize core project promotional materials, including but not limited to corporate brochures, flyers, online banners, landing pages, tabletop displays, and more.

Monitor and compile popular public account posts and Little Red Book (Xiaohongshu) notes, as well as update the official website news.

Assist the new media team with private domain operations and support offline/online/community events.

Handle initial customer inquiries, conversions, follow-ups, organization, distribution, and tracking of sales conversion and contract signing.

**Additional HR Support**:
Assist in establishing company culture, mission, talent promotion plans, incentive systems, and updates/optimization of the corporate structure.

Enhance training processes, recruit/interview/training/talent scouting/talent development, complete employee onboarding/offboarding processes, SOP+CheckList optimization, administrative manual, and administrative routines execution.

Prepare company recruitment advertisements and refine job descriptions and job duties for various positions.

Prepare and coordinate monthly sales meetings, record meeting minutes, and provide feedback.

Manage and supervise daily office supplies and office environment, as well as routine maintenance and procurement of office equipment.

**Job Requirements**:
Presentable with a strong ability to handle pressure, excellent communication skills in both English and Chinese for receiving visitors and assisting superiors promptly in addressing departmental needs. Must be responsive and capable of problem-solving.

Basic financial knowledge to assist the accounting and finance departments.

Experience in the six major areas of human resources (HR).

Minimum of one year of relevant executive administrative assistant experience, with a preference for those with experience in the international education and immigration industry.

Must have legal status with a work permit, PR, or citizenship.

Proficient in Windows Office software, particularly skilled in Word, Excel, PPT, and Xmind, as well as the ability to edit and write administrative materials.

Experience in social media operations is a plus.

Strong teamwork skills, high work flexibility, fast response time, attention to detail, and a sense of responsibility.

AI Tool Proficiency:
Demonstrated experience with popular AI tools and technologies to enhance work efficiency and productivity, such as ChatGPT, Jasper, and Copy.ai for content generation.

Strong understanding of how to leverage AI to identify and implement cost-effective solutions within the department.

Ability to analyze existing workflows and suggest AI-driven improvements to increase efficiency and reduce costs.

Experience in optimizing operations using AI technologies to ensure the best possible performance and resource utilization.

**Work Location**:
2nd Floor, Aberdeen Square, Aberdeen Centre, or 2nd Floor, Crystal Mall

**Salary and Benefits**:
Fixed base salary + performance-based pay + high commission

Allowances for differentials, meals, and transportation (depending on circumstances)

Full-time position

Strong work flexibility and ability to handle work pressure

10-15 days of paid annual leave based on years of service

Humanized promotion mechanism

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