Assistant to The CEO

2 weeks ago

Richmond Hill, Ontario, Canada Canadian Down & Feather Company Inc. Full time
Canadian Down & Feather Company is looking for an energetic, dynamic
Assistant to the CEO.

You'll be responsible for managing priorities and calendars, drafting communications, and providing a wide range of operational, administrative, and personal support.

Our operations are largely on-site and as such, this role is in-office, not remote or hybrid.

Canadian Down & Feather Company is a Canadian manufacturer of down, feather, and down alternative bedding products. We are a digital-first company that endeavors to provide the best product and customer experience.

As the Assistant, you will be responsible for:

Communications:

  • Acting as the first point of contact for the CEO and his office.
  • Attending meetings, preparing meeting materials and documents, taking minutes, and distributing minutes and action items.
  • Composing and editing a variety of materials, including internal and external communications, correspondence, reports and presentations.
  • Serving as liaison between the CEO and management, staff, and stakeholders, gathering and conveying relevant information.
  • Supporting a positive company culture and helping to maintain strong relationships between the CEO and employees at all levels.

Operational Support:

  • Supporting operational projects, including target and deadline tracking, flow of communication, communicating feedback to team members, and helping to remove obstacles where possible.
  • Developing and leveraging relationships across departments to support interdepartmental coordination to achieve desired outcomes.
  • Acting as a delegate for the CEO during absences; handling or forwarding issues wherever possible.
  • Maintaining a strong, current understanding of business operations, objectives and challenges.

Office Administration:

  • Filing, recordkeeping, database management, and contact management.
  • Purchasing supplies and coordinating office maintenance.
  • Verifying invoices and preparing monthly expense reports.
  • Coordinating events and employee engagement initiatives.

Calendar Management:

  • Scheduling and coordinating professional and personal meetings, travel, appointments and reservations.
  • Assisting with daily task management, managing changing priorities and competing deadlines.

Ad Hoc Projects & Errands:

  • Maintaining flexibility to switch gears as situations and projects arise.
  • Using all available resources to complete tasks or problemsolve across a variety of domains.
  • Has strong critical thinking and creative problemsolving skills.
  • Is a highly effective communicator who is positive and approachable.
  • Handles sensitive information with the utmost discretion and confidentiality.
  • Works well in a fastpaced, evolving environment.
  • Is curious and committed to continuous learning. Enjoys exploring unfamiliar territory.
  • Is motivated and proactive, with a solutionsfocused attitude.
  • Is detailoriented without losing sight of the big picture.

Requirements:

  • Willingness to work flexible hours, as needed.
  • Valid driver's license.

About CDFC:

  • We offer a Health Care Spending Account and 24/7 access to our Employee Assistance Program
  • We are a rapidly expanding company with room to grow We've been ranked as one of Canada's fastest growing companies every year for the last 5 years. We value personal development and offer the opportunity to learn new things and follow your interests and curiosity.
  • We are committed to consumer education and total transparency about our products and processes.
  • We are committed to ethical sourcing, sustainability and social responsibility and strive for continuous improvement in these initiatives.
  • We value creativity and fresh ideas. We offer a supportive, collaborative environment for testing new concepts and innovating.

Job Types:
Full-time, Permanent

Benefits:

  • Casual dress
  • Company events
  • Employee assistance program
  • Extended health care
  • Onsite parking
  • Store discount

Flexible Language Requirement:

  • French not required

Schedule:

  • Monday to Friday
  • Weekend availability

Supplemental pay types:

  • Bonus pay

Ability to commute/relocate:

  • North York, ON M3J 1Y6: reliably commute or plan to relocate before starting work (required)

Work Location:
One location

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