Current jobs related to Administrative Assistant - Port Coquitlam - BC Insulators Union

  • Administrative Assistant

    4 months ago

    Port Coquitlam, Canada Janet Helm Real Estate Full time

    **Administrative Assistant **As Janet Helm's Admin Assistant, you will play a crucial role in providing a high level of customer service while supporting our mission of helping seniors navigate their real estate journey with expert knowledge, ease, compassion, and exceptional white-glove, customer service. Real estate transactions involve numerous documents,...

  • Casual Administrative Assistant

    3 months ago

    Port Coquitlam, Canada BC Insulators Union Full time

    **Casual Office Administrative Assistant** Administrative Assistant - Casual Port Coquitlam, BC. 100% in person. Office environment. BC Insulators Union is a part of the BC Building Trade Unions, servicing the construction industry. We provide services to a skilled union membership employed by various employers across BC, the Yukon, and a portion of the...

  • Administrative Assistant

    1 week ago

    Port Coquitlam, British Columbia, Canada Lordco Auto Parts Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Aide to join our team at Lordco Auto Parts. As an Administrative Aide, you will be responsible for maintaining the filing system, organizing paper and files, and providing administrative support to the HR team.Key Responsibilities:Maintain the filing system for HR, ensuring all...

  • Administrative Assistant

    1 week ago

    Port Coquitlam, British Columbia, Canada Lordco Auto Parts Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Aide to join our team at Lordco Auto Parts. As an Administrative Aide, you will be responsible for maintaining the filing system, organizing paper and files, and providing administrative support to the HR team.Key Responsibilities:Maintain the filing system for HR, ensuring all...

  • Administrative Assistant

    1 day ago

    Port Coquitlam, British Columbia, Canada Lordco Auto Parts Full time

    {"title": "Filing Clerk/Administrative Aide", "description": "Position OverviewLordco Auto Parts is seeking a highly organized and detail-oriented individual to join our team as a Filing Clerk/Administrative Aide. As a key member of our Port Coquitlam head office team, you will be responsible for maintaining our filing system, organizing data, and providing...

  • Administrative Assistant

    2 days ago

    Port Coquitlam, British Columbia, Canada Lordco Auto Parts Full time

    {"title": "Filing Clerk/Administrative Aide", "description": "Position OverviewLordco Auto Parts is seeking a highly organized and detail-oriented individual to join our team as a Filing Clerk/Administrative Aide. As a key member of our Port Coquitlam head office team, you will be responsible for maintaining our filing system, organizing data, and providing...

  • Administrative Assistant

    2 weeks ago

    Port Coquitlam, British Columbia, Canada FJV Enterprise Inc Full time

    About the RoleFJV Enterprise Inc is seeking a highly organized and detail-oriented Medical Administrative Assistant to join our team. As a Medical Administrative Assistant, you will play a critical role in ensuring the smooth operation of our veterinary clinic.Key ResponsibilitiesCoordinate Patient Flow: Manage the flow of information and coordinate patient...

  • Receptionist/administrative Assistant

    3 months ago

    Port Coquitlam, Canada Therapy Hub Full time

    This position offers the opportunity to work in a therapy clinic for children and youth. The environment provides a safe welcoming space for all. We are looking for an individual to welcome families with a friendly face and provide administrative support for the clinic. This position would be best suited for someone looking to be part of a collaborative,...

  • Receptionist/administrative Assistant

    3 months ago

    Port Coquitlam, Canada Upper Canada Specialty Hardware Full time

    Upper Canada Specialty Hardware Limited (UCSH) was founded in 1987. We provide consultation services to our customers and offered doors, frames and specialty hardware to meet our clients with discerning tastes. Our main goal is to provide quality service and innovation ideas for owners, architects, developers and contractors. Over the years, UCSH has...

  • administrative assistant

    1 month ago

    Port Coquitlam, Canada Big Feet Full time

    Education: Secondary (high) school graduation certificateExperience: 7 months to less than 1 yearTasksArrange and co-ordinate seminars, conferences, etc.Assist with staff consultation and grievance proceduresMotivate staffPlan and control budget and expendituresEstablish and implement policies and proceduresRecord and prepare minutes of meetings, seminars...

  • administrative assistant

    1 month ago

    Port Coquitlam, Canada Big Feet Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateTasksArrange and co-ordinate seminars, conferences, etc.Assist with staff consultation and grievance proceduresMotivate staffPlan and control budget and expendituresEstablish and implement policies and proceduresRecord and prepare minutes of meetings, seminars and conferencesPlan,...

  • Administrative Assistant

    21 hours ago

    Port Coquitlam, British Columbia, Canada Sewaks nofrills Full time

    {"h2": "Job Summary", "p": "We are seeking an experienced Administrative Assistant to join our team at Sewaks nofrills. As an Administrative Assistant, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office. This is a fantastic opportunity to work in a fast-paced environment and contribute to the...

  • Administrative Assistant

    18 hours ago

    Port Coquitlam, British Columbia, Canada Sewaks nofrills Full time

    {"h2": "Job Summary", "p": "We are seeking an experienced Administrative Assistant to join our team at Sewaks nofrills. As an Administrative Assistant, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office. This is a fantastic opportunity to work in a fast-paced environment and contribute to the...

  • Administrative Assistant

    2 days ago

    Port Coquitlam, British Columbia, Canada Sewaks nofrills Full time

    {"h2": "Job Summary", "p": "We are seeking an experienced Administrative Assistant to join our team at Sewaks nofrills. As an Administrative Assistant, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office. This is a fantastic opportunity to work in a fast-paced environment and contribute to the...

  • Administrative Assistant

    2 days ago

    Port Coquitlam, British Columbia, Canada Sewaks nofrills Full time

    {"h2": "Job Summary", "p": "We are seeking an experienced Administrative Assistant to join our team at Sewaks nofrills. As an Administrative Assistant, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office. This is a fantastic opportunity to work in a fast-paced environment and contribute to the...

  • Administrative Assistant

    1 week ago

    Port Coquitlam, British Columbia, Canada OZZ Electric Inc Full time

    About OZZ Electric Inc.OZZ Electric Inc. is seeking a highly organized and detail-oriented HR Coordinator to join our team. As an HR Coordinator, you will play a critical role in supporting the HR Director and other departments in the creation and submission of HR documents, reviewing safety submissions, and assisting with administrative tasks related to HR...

  • Administrative Assistant

    1 week ago

    Port Coquitlam, British Columbia, Canada OZZ Electric Inc Full time

    About OZZ Electric Inc.OZZ Electric Inc. is seeking a highly organized and detail-oriented HR Coordinator to join our team. As an HR Coordinator, you will play a critical role in supporting the HR Director and other departments in the creation and submission of HR documents, reviewing safety submissions, and assisting with administrative tasks related to HR...

  • Administrative Assistant

    1 week ago

    Port Coquitlam, British Columbia, Canada Natu'oil Services Inc Full time

    About the RoleWe are seeking a highly organized and efficient Administrative Assistant to join our team at Natu'oil Services Inc. As an Administrative Assistant, you will play a vital role in ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative SupportProvide administrative support to our team members, including answering phone...

  • Administrative Assistant

    1 week ago

    Port Coquitlam, British Columbia, Canada Natu'oil Services Inc Full time

    About the RoleWe are seeking a highly organized and efficient Administrative Assistant to join our team at Natu'oil Services Inc. As an Administrative Assistant, you will play a vital role in ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative SupportProvide administrative support to our team members, including answering phone...

  • Administrative Assistant Clinical Services, Bc

    3 months ago

    Port Coquitlam, Canada PHSA Full time

    **Administrative Assistant Clinical Services,** **BC Mental Health and Substance Use Services,** **Coquitlam BC** **As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.** **Job Summary** Reporting to the Director, Clinical Services, the Administrative Assistant provides...

Administrative Assistant

4 months ago

Port Coquitlam, Canada BC Insulators Union Full time

**Administrative Assistant - Full Time**

Port Coquitlam, BC. 100% in person. Professional office environment.

BC Insulators Union is a part of the BC Building Trade Unions, servicing the construction industry. We provide services to a skilled union membership employed by various employers across BC. Visit Insulators118.org to learn more.

**Responsibilities**:

- Provide administrative support for senior union officers, manage employer relations, and assist members.
- Format documents, letters, and reports, and prepare financial data.
- Manage office calendars and make travel arrangements for multiple conferences and events throughout the year.
- Setting up in-person and remote meetings, creating meeting agendas and meeting minutes as needed.
- Updates websites and sends newsletters and communicates through a variety of platforms.
- Work with vendors to keep supplies in stock, and control inventory of supplies to ensure consistent availability.
- Think proactively and innovatively and come up with ideas to improve workflows.
- Assist with some bookkeeping tasks.
- Process member dues payments.
- Assist with various office tasks as required to support the office team.
- Additional duties, as necessary, including cross-training other jobs in the same category.

**Qualifications**:

- Knowledge of collective bargaining units and experience working in a union office.
- Strong time management, scheduling, and organizational skills.
- Flexible and positive attitude with excellent interpersonal skills.
- Sensitivity to confidential matters may be required.

**Wages and Benefits**: As per MOVEUP (COPE 378) CIATU Collective Agreement, Category 3. From $31.57 Category 3 Administrative Assistant: Collective Agreement: MoveUP (Canadian Office and Professional Employees Union, Local 378) and CIATU Term: May 1, 2018 - April 30, 2023 (New collective agreement with wage increases will be announced in the near future).

The official job description for this category of Administrative Assistant can be found in the collective agreement and is quoted here:
"Perform a variety of intermediate clerical, administrative and office support duties.

Work with or without supervision, referring unusual problems/concerns to Supervisor.

**DUTIES AND RESPONSIBILITIES**:

- Provide information, direction, support, and answers inquiries on benefit and/or pension plan transactions; investigate complex claims regarding members/money/hours; validate claims for payment and recommend settlement payments. Receive dues/payments from membership; answer member/employer inquiries. Research information (within established bargaining unit Employer policy guidelines) as requested by Employer staff representatives and officers.
- Receive and compile data processing material such as, Employer reports; hour bank records; union dispatch information; compile inflow and storage of data processing and prepare special reports when required.
- Take and transcribe dictation; maintain a variety of files including enrolment records in a Health and Welfare office.
- Be responsible for the validity of data submitted and the accuracy of processed material on computers; execute backup procedures and maintains the accuracy of the backup library; responsible for start-up and shut-down procedures of the computer; maintain and clean equipment to manufacture specifications; monitor program runs and determine equipment failures; correct those of a routine nature; coordinate operations of input, backup and month-end runs etc., to ensure a smooth flow of work and the efficiency of operations.
- Dispatch members to jobs under the directive of the Employer.
- Perform data entry, operates the computer. This may include but not limited to; mail merge, spreadsheets, and tables, and create queries to extrapolate data.
- May be required to perform the duties of a lower category position. It is understood that the “duties and responsibilities” as identified in this Category are general in nature".

Excerpt from: Category 3 Administrative Assistant: Collective Agreement: MoveUP (Canadian Office and Professional Employees Union, Local 378) and CIATU Term: May 1, 2018 - April 30, 2023

**About BC Insulators Union**:
BC Insulators Union is a part of the BC Building Trade Unions, servicing the construction industry. We provide services to a skilled union membership employed by various employers across BC, the Yukon, and a portion of the Northwest Territories. Visit Insulators118.org to learn more.