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Executive Assistant

4 months ago

Montréal, Canada Alimentiv Full time

**Job Title**: Executive Assistant

**Salary**: $50,000 - $84,000 CAD

**Location**: Home based

**Reporting to**: CFO

**Department**: Executive/CEO

**Job Summary**:
Administer and coordinate day-to-day and special event activities for the Office of the Executives, providing full range of administrative and clerical support services to the CFO, the Board of Directors, and the Alimentiv Health Trust, including document/presentation preparation distribution and maintenance, departmental financial monitoring support, meeting/event planning and coordination, travel, internal and external event calendar management, file management.

**Roles and Responsibilities**:
Corporate Administrative/Clerical Support

Board of Directors Support

Deliver full range of support services to the Leadership Team, Board of Directors (including board committees) and Alimentiv Health Trust.

Preparation, delivery of board information packages, preparation of board stipend reimbursements, arranging director travel and accommodation, completing board expense reports, scheduling meeting facilities and/or purchased services (food, AV), preparation and documentation, distribution of meeting agendas, reports and minutes.

Assisting the recruitment and onboarding of new directors (i.e. tracking applicants, scheduling interviews, participation in orientation process).

Maintenance of all governance related documents (letters of Patent, bylaws, policies, minutes) in accordance with regulatory requirements.

**Qualifications**:
A strong ability to maintain highly sensitive and confidential information.

Highly refined written and verbal communication skills

Ability to collaborate with Executives

Ability to host virtual meetings

Ability to maintain organization and meetings minutes for multiple committees

Office 365

MS Word (standard)

MS Excel (intermediate/mid-level)

Previous experience supporting a board, and experience with Canadian Board Governance is considered an asset.

**Working Conditions**:
Home based.

Occasional Travel

LI-Remote