Office Administrator

4 days ago


Hamilton, Canada Paradigm Fleet Services Full time

**ABOUT PARADIGM**

At Paradigm, we are Canada’s only **all-encompassing fleet service provider**, offering solutions tailored to empower service-driven businesses. We believe that by supporting businesses with their **vehicles, equipment, and operational needs**, we play a role in fostering economic growth and strengthening our communities.

**Our comprehensive services include**:

- Commercial vehicle sales and leasing
- Short
- and long-term rentals
- Equipment sales and financing
- Extended warranties
- Custom upfitting
- Vehicle Graphics
- Telematics
- And more

Whether clients need vehicles, heavy equipment, or specialized tools, we deliver **end-to-end services** under one roof. We have faith in businesses and their potential and remain dedicated to supporting them at every stage.

***
- Provide administrative support to the sales, rental, and service teams to ensure smooth day-to-day operations.
- Manage documentation, including contracts, invoices, purchase orders, and client agreements, with accuracy and attention to detail.
- Assist with scheduling client appointments, vehicle deliveries, and service follow-ups.
- Maintain organized filing systems for both physical and digital records.
- Support inventory management by tracking vehicle and equipment availability, incoming shipments, and returns.
- Assist in preparing reports and internal documentation for management review.
- Collaborate with internal teams to ensure timely updates on orders, agreements, and administrative processes.

**WHO WE ARE LOOKING FOR, SOMEONE WHO IS**:

- A detail-oriented individual with strong organizational and time management skills
- Proactive and able to **prioritize tasks** in a fast-paced environment
- A strong communicator with excellent **verbal and written skills**:

- Experienced in Microsoft Office Suite (Word, Excel, Outlook) and other administrative software
- Tech-savvy with **strong computer skills** and the ability to quickly learn new systems
- Professional, dependable, and committed to delivering exceptional service
- A team player who can work collaboratively across departments

**WHAT DO YOU NEED TO HAVE TO APPLY**:

- High school diploma or equivalent required (post-secondary education in Business Administration or related field is an asset)
- 5+ years of experience in an administrative, office, or customer support role
- Strong computer skills, including proficiency in **Microsoft Office**, data entry systems, and general office technology
- Excellent attention to detail and ability to multitask
- Valid driver’s license preferred
- Ability to pass pre-employment background screening

**WHAT WE OFFER OUR EMPLOYEES**:

- Competitive compensation with opportunities for growth
- Health, Dental, and Vision benefits for you and your family
- Career development and mentorship opportunities
- Free parking, free coffee, and a welcoming team environment
- Paid training to support your success
- **Opportunities for advancement** within Paradigm’s growing organization

Pay: From $475,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- On-site parking
- Paid time off

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

**Language**:

- English (required)

Work Location: In person

Application deadline: 2025-01-16
Expected start date: 2025-01-02



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