International Education Officer

1 month ago

Oshawa, Canada Ontario Tech University Full time

**International Education Officer**

**Tracking Code: req1395**

**Faculty/Department**: Office of the Registrar

**Number of Positions**:1

**Appointment Type**: Full-Time Continuing

**Hours of Work**: 35 hours per week

**Salary Range**:Level 8 - Starting Salary, Step 1 $69,288

**Posting Date**:November 14, 2024

**Closing Date**: November 27, 2024

**Job Summary**: This position advises the University community and international partners with regards to the policies and procedures surrounding international research, program and exchange partnerships for faculty, students and staff. This position supports the Manager and Director in sourcing and and implementing international partnerships for the University and is responsible administering records management for international partnerships. This position provides back-up support on immigration and student services support for International students.

**Responsibilities/accountabilities**:
1. Responsibility: Establishing International Partnerships
- Assists in sourcing and implementing partnerships for Ontario Tech University based on rankings, programs and desirability of location that will benefit the internationalization efforts at Ontario Tech with regards to faculty, staff and student mobility.
- Seeks funding opportunities for International student exchanges.
- Assists in organizing inbound and outbound international delegations.
- Advises on appropriate members of Faculties to attend delegations.
- Coordinates and books the campus tours for delegations and any refreshments that are needed for the visit.
- Coordinates the purchasing and organization of gifts for delegations.
- Facilitates the communication between Ontario Tech, the incoming delegates and interna parties who will be attending to ensure that an agenda is communicated and the visit is clearly laid out.
- Processes invitation letters when required.

2. Responsibility: International Mobility Programs
- Provides support for outbound and inbound student mobility inquiries.
- Maintains records of faculty/staff and student mobility and scholarships.
- Liaises between the International Office, the faculty and students with regards to mobility programs.
- Develops and maintains internal procedures around mobility.
- Consults all affected areas across the university on possible policy and procedure changes that could improve mobility programs.
- Provides support for outbound students with departure sessions and information on funding availability.
- Acts as first point of contact for students while on mobility and travels with students when required.
- Develops and implements summer student exchange programs/camps at Ontario Tech for students from a variety of countries that includes housing, meals, academic and/or English-language programming and cultural events.
- Holds information sessions virtually and on campus as needed on faculty and student mobility.

3. Responsibility: Records Management of International Agreements
- Maintains a database of international partnerships.
- Processes the sign off forms and facilitates the signing of the agreements after approval by the Manager, International.
- Maintains and updates the list of partnerships on the international website and internal sites.
- Communicates the agreement list with other departments who inquire or need current
- partnership information such as Student Life, Registrar's Office or the Faculties.

4. Responsibility: International Office Projects

5. Responsibility: Student Development and Support
- Provides advice to faculty, staff, visiting scholars and students on visa and immigration issues, Study Permit related issues, Study Permit for spouses and children, Work permits Co-op, Post-graduate work program (PGWP).

6. Responsibility: Provides Back up Support for Visiting Scholars
- Provides back up for the International Liaison which may include:

- Reviews and processes all incoming visitor scholar requests including: verification corrections, missing documentation, invitation letters, liaison with researchers and faculty on submissions for clarification, corrections and missing documentation. Provides guidance to stakeholders (researchers, GPSs, EAs, VSs) on process, inquiries, issues.
- Requesting Offer of Employment Number through IRCC portal and manages budgetary transactions.
- Liaising with an internal and external partner (e.g., International Education on incoming VS scholarship recipients (ELAP, QES), UHIP, MITACS on incoming scholarship recipients.
- Maintaining all records pertaining to the portfolio including all past, current incoming visiting scholars, documentation, Access Database and Banner.
- Assisting with and sourcing of international partnerships that will benefit visiting scholars

**Required Skills**:

- Demonstrated presentation and facilitation skills; and the ability to communicate with a diverse population.
- Ability to work independently and in a collaborative team environment.
- Initiative, organizat

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