Pd Event Planner

2 weeks ago


Ottawa, Canada Canadian Bar Association Full time

**Position Summary**

**Location**

66 Slater Street, Suite 1200 Ottawa, ON

**Languages**

Bilingualism is preferred (English and French)

**Compensation**

$39.60/hour

**Responsibilities**
- Plans and executes all program and meeting logistics, and all post-program deliverables
- Liaises with and maintains relationships with venues, vendors, and suppliers
- Reviews and revises event contracts and obtains the necessary approvals for execution
- Provides liaison and administrative support to volunteer speakers, program chairs, and sponsors
- Attends onsite at meetings and in-person events as required
- Participates in the registration process
- Creates event work plans for each event
- Creates event day run sheets for each event
- Prepares and maintains accreditation records
- Provides feedback and reports to stakeholders as required
- Drafts, monitors, and manages in-person event budgets
- Reviews invoices and expense claims for accuracy and follows-up on outstanding accounts
- Other related duties as assigned

**Education**
- University degree or college diploma
- Certification in event management is an asset

**Experience**
- 5 years’ experience in meeting planning
- Experience working in non-profit sector/professional association (preferred)

**Skills and Abilities**
- Advanced computer skills (MS Word, Excel, PowerPoint, Acrobat)
- Ability to learn and comfortably work with new and evolving technology
- Advanced communications and people skills
- Attention to detail
- Good judgment
- Strong planning and organizational skills
- Knowledge of effective marketing and/or communications strategies would be considered an asset
- Demonstrated ability to think creatively, out of the box with consideration of budgeting restraints, from concept through to execution in planning projects
- Ability to work with mínimal supervision, to work effectively and efficiently under pressure, and to organize and set priorities
- Demonstrated ability to multi-task and work flexibly within the parameters of the project
- Demonstrated ability to work independently and manage projects from beginning to end
- Works well in a team environment
- Experience with the following technologies is an asset: iMIS, EMD, Kentico, Adobe Pro, Photoshop, Survey Monkey, Type form, Poll Everywhere, Zoom, Teams, SharePoint
- Available to work weekends, evenings and travel if required

This Job Description is not meant to be all-inclusive, rather an overall representation of the main Responsibilities, Tasks and Qualifications.

**Interested applicants must submit a cover letter and resumé.**

We sincerely thank all applicants for their interest; however, we will only contact those under consideration. All applicants are encouraged to join the **CBA Talent Community** which establishes a list that may be considered for similar positions of various tenures.


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