Capital Assistant

1 month ago

Guelph, Canada Upper Grand District School Board Full time

**CAREER OPPORTUNITY**:CAPITAL ASSISTANT / VFA COORDINATOR**

**ABOUT THE UPPER GRAND DISTRICT SCHOOL BOARD (UGDSB)**

The UGDSB employs a team of approximately 4,000 dedicated staff who serve more than 35,000 students attending a variety of programs across 65 elementary and 11 secondary schools as well as continuing education and adult learning centres in the counties of Dufferin, Wellington, and the City of Guelph. The UGDSB covers the ancestral and treaty lands of the Mississaugas of the Credit, the Six Nations of the Grand River, and Saugeen Ojibway Nation.

The UGDSB is committed to supporting student achievement and well-being through our team of dedicated staff and strong learning communities, always striving to meet the diverse needs of our students. Our employees are empowered to contribute in meaningful ways to the success of our students and the greater organization.

**THE OPPORTUNITY**

The Upper Grand District School Board is seeking a dynamic individual to join our team for a **permanent full-time** opportunity in the capacity of Capital Assistant/ VFA Coordinator**.** This is a 12-month position to commence as soon as possible.

Reporting to the Capital/ Renewal Project Manager, the Capital Assistant/ VFA Coordinatorplays a crucial role in monitoring and analyzing VFA building automation system data and provide key financial reporting.

**LOCATION**:Guelph Board Office (500 Victoria Road N, Guelph, ON)

**HOURLY RATE**:Base Hourly rate**:$29.34 to $35.88 per hour; wage rate effective September 1, 2024

**FTE/HOURS**:1.0 FTE (35 hours per week)

**BOARD INFORMATION**:12-month position; Permanent full-time; OCT Union

**Responsibilities**:

- Maintain and regularly update the VFA building asset database
- Compile data for regular Ministry of Education Facility Conditions Audits
- Respond to data requests related to VFA information
- Complete regular financial reporting as required by the Ministry of Education in coordination with UGDSB finance staff
- Assist with on-site construction contract reviews when required
- Manage purchase requisitions and receiving of purchase orders in SDS
- Work order processing and management
- Construction contract change-order compilation and filing
- Assist with Ministry financial reporting requirements
- Provide administrative support as required
- Ensure construction contracts are effectively received, signed and distributed as required
- Track and transmit construction contract handover materials
- Perform general clerical duties such as filing, minutes, memos, invoicing, word processing and other communications materials
- Drawing, scanning, distribution and tracking
- Other duties as assigned

**Experience and Qualifications**:

- Applicants must have a post-secondary degree or equivalent college diploma program preferably in Building Sciences
- Excellent interpersonal, communication and organizational skills
- Ability to work independently as well as in a team-based environment
- Ability to multi-task with excellent time management skills
- Proven ability to accomplish tasks to meet deadlines
- Basic knowledge of construction contracts and contract management procedures
- Full knowledge of Microsoft Office Suite with strong excel skills
- Previous experience with VFA would be considered as asset

**APPLICATION DETAILS**

**INCLUSIVE RECRUITMENT & HIRING**

Employment Equity
- First Nations, Inuit, and Métis peoples, and all other Indigenous peoples
- Persons of marginalized sexual orientations, gender identities, and gender expressions
- Members of groups that commonly experience discrimination based on race, ancestry, ethnicity, colour, religion and/or spiritual beliefs, or place of origin
- Persons with visible and/or invisible disabilities

At UGDSB, we recognize that many of the identities listed above do not exist in a single form and are often intersecting, creating complex and unique experiences for applicants. We value the contributions that each person brings and are committed to creating and maintaining an environment where everyone can participate fully, thrive, and reach their full potential. Please visit Safe, Equitable and Inclusive Schools to find out more about equity, diversity and inclusion at the UGDSB.

Accommodation & Accessibility

**Job Types**: Full-time, Permanent

Pay: $29.34-$35.88 per hour

Expected hours: 35 per week

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- On-site gym
- On-site parking
- Paid time off
- Vision care
- Wellness program

Schedule:

- Monday to Friday

**Experience**:

- Construction: 1 year (required)
- Filing: 1 year (required)

Work Location: In person

Application deadline: 2024-10-21

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