Administrative Assistant, IT and Finance

4 days ago

York, Canada Anglican Diocese of Toronto Full time

**The Opportunity**

The Anglican Diocese of Toronto is looking for an experienced Administrative Assistant who will work with the Finance Department. The Administrative Assistant will coordinate and support all IT related issues at the Diocesan Office, provide administrative support to the Finance Department, as well as coordinate all office management activities. This position is full-time for approximately 18 months. Applicants should have 2-3 years of related experience, be well organized, and able to work with minimum supervision. Basic information technology, financial and accounting experience is preferred.

**Major Responsibilities**:

- Be the lead person, under the direction of the Director of Finance, to work with the information technology service provider to ensure organizational continuity and operational efficiency.
- Address service issues by setting up service tickets as required.
- Oversee and approve incoming support inquiries.
- Follow up on service requests and escalate issues when required.
- Submit new hire laptop requests.
- Perform user onboarding and offboarding.
- Provide support to the Finance department staff and have general knowledge of the day-to-day functions in order to support their work.
- Assist the Treasurer & Director of Finance: prepare background information for reports and memos to the various stakeholders, provide support for the committees as directed. This includes scheduling, tracking agenda items, preparing materials, booking and setting-up the meeting rooms, and taking minutes, prepare correspondence to inquiries (verbally and written) from all stake holders, including clergy, churchwardens, parishes, committee members, and Diocesan staff, where appropriate.
- Maintain executive decisions log made by Synod Council, Investment Committee, Finance Committee, Audit Committee, Parish Finance Advisory Committee and York Rectors Fund.
- Prepare Finance department documents and manuals.
- Prepare the Finance Committee chair’s report after every finance meeting for Synod Council.
- Track grants and Canon 24 appointments in File Maker.
- Compile minutes for the audit and assist in gathering information for the year-end audit.
- Obtain invoices in the portal and forward them for processing on a monthly basis.
- Maintain electronic filing systems for the department.
- Renew leased car license plates and monitor car lease payments.
- Update the Finance section of the website as required.
- Track and maintain loaner laptops.
- Maintain a log for all IT equipment.
- Monitor faxes and forward them to the appropriate department on a daily basis.
- Monitor office equipment to ensure organizational continuity, operational efficiency and contract for repairs if required.
- Provide AV support for all of the meeting rooms.
- Provide reception coverage.

**Values, Skills and Experience for this position**
- 2-3 years’ experience in administration or related role.
- Basic financial and accounting knowledge.
- Basic Information Technology knowledge and experience is preferred.
- Excellent collaborative skills and ability to work in a team.
- Excellent interpersonal skills
- Demonstrates a strong level of accountability.
- Demonstrates a strong level of innovation and commitment to best practices.
- Demonstrates a strong level of adaptability and flexibility.
- Demonstrates a high level of ability to build relationships.
- Excellent communication skills both verbal and written.
- Knowledge of or a willingness to become familiar with the structure, functions and values of the Anglican Church of Canada.
- The ability to show good judgement and maintain confidentiality.
- Managing many and varied tasks.
- Strong organizational skills and the ability to take initiative and work independently.
- Excellent customer service and ability to resolve problems diplomatically.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook), databases.

**Staff Benefits**
- The opportunity to work with a small staff team (34 in the head office) and interact with the clergy and senior leaders of the parishes who are passionate about the work of the organization.
- 3 weeks annual vacation; summer hours; and additional paid holidays.
- Hybrid work arrangements.
- Paid sick days.
- Access to an Employee Assistance Program
- Excellent pension benefits: multi-employer, defined benefit plan (5% contribution from employee and 12.5% contribution from the employer).
- Group life insurance, optional life insurance, extended health, dental, and vision benefits for you and your dependents.

**About the Anglican Diocese of Toronto**

The Diocese was founded in 1839 and is the largest Anglican Diocese in Canada by population and membership. With 200 congregations, the Diocese stretches over 26,000 square kilometers of urban, rural and suburban communities.

Human Resources

Anglican Diocese of Toronto

135 Adelaide Street E, Toronto, ON M5C 1L8

We thank all applicants, however, only those selected for an interv

  • Finance Administrator

    3 weeks ago

    North York, Canada Prosserman JCC Full time

    FINANCE ADMINISTRATOR ** (40 hours per week)** **Salary: $45,000-$50,000.00 based on experience** **Location: Prosserman JCC 4588 Bathurst Street, North York, ON** Are you meticulous at data entry? Do you have a strong attention to detail? Are you able to work effectively in a fast-paced environment? Do you want the opportunity to grow within a thriving...

  • Bookkeeper/administrative Assistant

    1 month ago

    York, Canada in and out financial solutions Full time

    Book keeping experience - Administrative paper work - Banking previous experience - Financing administration experience - Mortgage previous experience Work Location: In person

  • Bookkeeper/administrative Assistant

    7 days ago

    North York, Canada Placing IT People Full time

    Job Title: Bookkeeper Job Objective: The Bookkeeper's responsibilities include assisting the company in developing and maintaining its financial plans and policies, managing accounting practices, and handling relationships with lending institutions and the financial community. This role also involves maintaining fiscal records and preparing financial...

  • Finance & Administration Manager

    1 week ago

    North York, Canada eFemme Inc Full time

    **Position Overview**: **Finance Tasks Overview & Summary**: - Conduct daily checks on all bank accounts and record transactions. - Monitor online payment portals for fraudulent transactions. - Maintain transaction records and update financial documents regularly. - Schedule and process vendor invoice payments, manage accounts payable and receivable. -...

  • Bookkeeper/finance Assistant

    2 months ago

    North York, Canada Afghan Women's Organization Refugee and Immigrant Services Full time

    **About Us**: The Afghan Women’s Organization Refugee and Immigrant Services is a settlement agency providing a wide range of services to immigrants and a SAH (sponsorship agreement holder). Our vision is of refugees and immigrants, especially those who have experienced wars and persecution and those who are marginalized, leading self-sufficient and...

  • Bookkeeper/finance Assistant

    3 weeks ago

    North York, Canada Afghan Women's Organization Refugee and Immigrant Services Full time

    **About Us**: The Afghan Women’s Organization Refugee and Immigrant Services is a settlement agency providing a wide range of services to immigrants and a SAH (sponsorship agreement holder). Our vision is of refugees and immigrants, especially those who have experienced wars and persecution and those who are marginalized, leading self-sufficient and...

  • Administrator Assistant

    2 weeks ago

    North York, Canada Integration Clinical and School Psychology Full time

    The growing psychology office in North York is looking for a **mature office administration person **who is engaging and responsible with excellent people and writing skills. **Other Skills We Are Looking for**: Job responsibilities include but are not limited to: Prepare and maintain clinic forms, including receipts and invoices Assist with finances,...

  • Administrative Assistant/clerical

    3 weeks ago

    North York, Canada Corbrook: Awakening Abilities Full time

    **ADMINISTRATIVE ASSISTANT/CLERICAL** **Title of Position**:Administrative Assistant/Clerical **Term**:Part Time - up to 24 hours per week **Start Date**:ASAP **Location**: North York **ROLE**: This position reports to the Director of Finance, but the role will be shared by Finance and Administration/Human Resources: - Provide administrative and...

  • Administrative Assistant, Human Resources

    3 weeks ago

    North York, Canada Toronto Business College Full time

    **About the College** Toronto Business College is a private career college that has partnered with an Ontario College of Arts and Technology to offer programs to international students in the GTA. Our goal is to provide our students with the theoretical knowledge and practical skills required to thrive in the increasingly dynamic workforce. We strive to...

  • Finance Administrator

    2 months ago

    North York, Canada Securitas Canada Ltd. Full time

    **This is a 6-month contract, with a possible transition to full time.** Securitas, a global leader in the security industry, has been providing security services since 1899. With over 7,000 employees across Canada and 320 000 employees globally, we possess the experience and knowledge to offer a broad range of services including: Leading Technology...

  • Sales & Marketing Assistant - Finance

    3 weeks ago

    North York, Canada RealAlt Investments Full time

    **Sales & Marketing Assistant - Finance** Investments in Mortgages - RealAlt_® _Investments_ **Who we are**: RealAlt® investments is an Alternative investment arm of Dorr Capital Corporation. Coming from all walks of life, our team members’ individual knowledge and unique experiences are valuable assets to us. But it’s how we come together, igniting...

  • Finance Assistant

    1 week ago

    North York, Canada Pinnacle Full time

    **Location**: Toronto/ Hybrid Welcome to Pinnacle, the ultimate destination for sports enthusiasts seeking an exhilarating sportsbook and gaming experience! Established in 1998, we have solidified our position as one of the globe's foremost licensed online gaming companies. With our cutting-edge offerings, we guarantee an electrifying experience that will...

  • Administrative Assistant

    3 weeks ago

    North York, Canada good fellows auto Full time

    The Administrative Assistant will be responsible for greeting customers, answering phone calls, taking payment from customers, creating invoices, etc. This job will be paid hourly up to a rate of $15.50 to $16 per hour. We are also in need of an Administrative Assistant for Subprime finance team who will have some similar duties but more focus on calling...

  • Administrative Assistant

    2 months ago

    North York, Canada Garrington Group Full time

    **_Company Overview:_** Garrington Group of Companies is a full-service working capital and trade finance company. We place a great importance on our core values of empathy, integrity, respect, reliability, and excellence. We are committed to demonstrating these values in our culture, in every interaction and with every person involved within our...

  • Administrative Assistant

    3 weeks ago

    North York, Canada Garrington Group Full time

    **_Company Overview:_** Garrington Group of Companies is a full-service working capital and trade finance company. We place a great importance on our core values of empathy, integrity, respect, reliability, and excellence. We are committed to demonstrating these values in our culture, in every interaction and with every person involved within our...

  • Finance Clerk

    2 months ago

    North York, Canada The Bob Rumball Centre Full time

    **TITLE**: Finance Clerk **POSITION TYPE**:Full Time - Temporary (8 weeks - Canada Summer Job) (Non-Union) **SCHEDULE** 35 Hours per week (flexibility required as needed) **REPORTS TO**: Senior Director of Finance : The Bob Rumball Canadian Centre of Excellence for the Deaf (BRCCED) is a multi-purpose, multi-program facility that functions as a community...

  • Finance Clerk

    1 day ago

    North York, Canada The Bob Rumball Centre Full time

    **TITLE**: Finance Clerk **POSITION TYPE**:Full Time - Temporary (8 weeks - Canada Summer Job) (Non-Union) **SCHEDULE** 35 Hours per week (flexibility required as needed) **REPORTS TO**: Senior Director of Finance : The Bob Rumball Canadian Centre of Excellence for the Deaf (BRCCED) is a multi-purpose, multi-program facility that functions as a community...

  • Administrative Assistant

    2 months ago

    North York, Canada Garrington Group Full time

    **_Company Overview:_** Garrington Group of Companies is a full-service working capital and trade finance company. We place a great importance on our core values of empathy, integrity, respect, reliability, and excellence. We are committed to demonstrate these values in our culture, in every interaction and with every person involved within our...

  • Administrative Assistant

    3 weeks ago

    North York, Canada Canada Lands Company Full time

    Job Req ID: 1526 Title**:Administrative Assistant** Company: Canada Lands **Location: Parc Downsview Park - 70 Canuck Ave, Toronto, ON** Employment Status: Employee (Full-time) **PURPOSE OF ROLE** The Administrative Assistant provides administrative support to the Attractions and Real Estate teams and acts as receptionist and office services...

  • Administrative Assistant

    2 weeks ago

    North York, Canada Canada Lands Company Full time

    Job Req ID: 1526 Title**:Administrative Assistant** Company: Canada Lands **Location: Parc Downsview Park - 70 Canuck Ave, Toronto, ON** Employment Status: Employee (Full-time) **PURPOSE OF ROLE** The Administrative Assistant provides administrative and program support to the staff at Parc Downsview Park office and acts as receptionist as well as...