Executive Assistant, Communications, Public Affairs

3 weeks ago

Dorval, Canada Bombardier Full time

**Description**

**BOMBARDIER**

Bombardier is a global leader, creating innovative and game-changing planes. Our products and services provide world-class transportation experiences that set new standards in passenger comfort, energy, efficiency, reliability and safety. We are a global organization focused on working together with a team spirit.

In your role, you will:

- Coordinate the Vice President, Communications, Public Affairs and Marketing’s agenda, i.e. schedule/coordinate meetings (internal and external), ensure meeting requirements are prepared/scheduled (attendees, meeting logistics, documentation);
- Master excellent management and planning skills.

Manage and supervise current projects.
- Organize internal and external special events.
- Be creative and enjoy working in an entrepreneurial environment focused on Bombardier's mission, results and community.
- Accomplish administrative tasks, which require a thorough comprehension of the business activities and practices.
- Coordinate meetings and appointments with the various stakeholders.
- Make her travel arrangements and prepare her expense reports, as well as provide support for her team.
- Plan yearly budget and headcount, ensure monthly follow-up on spending and invoice payments.
- Ensure follow up on activities and files.
- Compile and update data for various reports.
- Create and maintain up-to-date databases and lists.
- Prepare and verify expense claims in accordance with company policies.
- Make decisions and recommendations within the authorized guidelines and procedures.
- Use judgment and initiative to plan and organize the assigned tasks.
- Have good knowledge of the Company's policies and programs to provide support to the team.
- Be the contact person for team members abroad.
- Write internal and external correspondence in both French and English.
- Perform other duties as assigned.

**Qualifications**
- You have a College Degree in administration or the equivalent and a minimum of five (5) years in a similar position with senior management.
- You possess an excellent knowledge of MS Office, Word, PowerPoint and Excel and Outlook.
- You are fluent in French and English, both verbally and in writing.
- As a team player, you are known for your dynamism, strong interpersonal relations, judgment and organization skills.
- You can manage several priorities simultaneously.
- You have a great deal of initiative and can work with minimum supervision, involving coordination and organization of work methods for the assigned duties.
- You can maintain strict confidentiality when required to do so.
- You are able to work under pressure and handle multiple priorities.
- You are a team player.
- You have a good knowledge of SAP (asset).

Bombardier is an equal opportunity employer and encourages persons of any race, religion, ethnicity, gender identity, sexual orientation, age immigration status, disability or other applicable legally protected Characteristics to apply.

**Join us at**

**Your ideas move people**.

**Job** Secretaries & Administrative Assistants

**Primary Location** CA-QC-Montreal Dorval

**Organization** Aerospace

**Schedule** Full-time

**Employee Status** Regular

**Job Posting** 09.06.2023, 12:56:06 PM

**Unposting Date** Ongoing

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