Project Control Officer Co-op Student

3 weeks ago

Ottawa, Canada CGI Full time

Must be eligible for Reliability Clearance (5 years residing in Canada) / Eligible for enhanced ideal would be eligible for Secret Clearance (10 years residing in Canada)

**Location**: Ottawa/Hybrid
Term position - Summer Co-op
Must be enrolled in a co-op program with your school

Our programs give students the opportunity to enhance their skills and explore their professional interests through hands-on experience and mentorship. You will build your core competencies and technical skills through workshops, Corporate Social Responsibility initiatives and a variety of training & development opportunities.

CGI is one of the largest independent IT and business process services company. We provide high-end business and IT Consulting, Systems Integration and IT & Business Management services. Be part of something dynamic, come, and join us as an Administrative Assistant. CGI has been growing projects with existing and new clients across Canada and globally. Consistent, quality service delivery has contributed strongly to our growth and reputation

We currently have an exciting opportunity to temporarily join the National Capital Region (NCR).
Insights you can act on

While technology is at the heart of our clients’ digital transformation, we understand that people are at the heart of business success.

When you join CGI, you become a trusted advisor, collaborating with colleagues and clients to bring forward actionable insights that deliver meaningful and sustainable outcomes. We call our employees "members" because they are CGI shareholders and owners and owners who enjoy working and growing together to build a company we are proud of. This has been our Dream since 1976, and it has brought us to where we are today — one of the world’s largest independent providers of IT and business consulting services.

At CGI, we recognize the richness that diversity brings. We strive to create a work culture where all belong and collaborate with clients in building more inclusive communities. As an equal-opportunity employer, we want to empower all our members to succeed and grow. If you require an accommodation at any point during the recruitment process, please let us know. We will be happy to assist.

Ready to become part of our success story? Join CGI — where your ideas and actions make a difference.
Your future duties and responsibilities

**Some of your PCO responsibilities/training would include**:

- Provides coordination services to the IT project team - acts as primary point of contact between internal team, client, and subcontractors;
- Supports financial aspects of the project by coordinating billing, resolving Work In Process (WIP) issues and tracking Accounts Receivables;
- Provides administrative and technical support of a clerical nature to project management, informing management about project status and any serious issues that arose;
- Maintains project documentation, project records, expenditure reports, new contracts and statistical information;
- Supports invoicing activities;
- Manages, updates and tracks project change requests and project information in manual/electronic MS Office Suite (Word, Excel and PowerPoint) files and libraries such as contracts, purchase orders, extras, information requests as well as generated submittals/transmittals, reports, project activity logs, schedules, deficiencies and correspondence, in the quality management tool;
- Organizes several status meetings with project stakeholders
- Communicated monthly summaries for overall project status in MS Office Suite Word, Excel and PowerPoint documents, including monthly project office support status reports, HR and cost impact of change requests to the PM and all levels of CGI stakeholders;
- Processes all client contracts, task authorizations, purchase orders and statements of work and tracks any project change requests, amends current paperwork and distributes to the Project Manager / Client Executive;
- Prepares subcontractor agreements and ensures timely payments to subcontractors and resolves any issues;
- Responds to “exception” notices to resolve problematic vendor invoices;
- Enforces timesheet compliance by ensuring signed client timesheets are received promptly to guarantee timely billing;
- Report creation and review for key performance indicators, as well as analysis of data/reports and investigation of any issues found

Required qualifications to be successful in this role
- Currently attending an accredited post secondary Canadian school in a commerce, finance, economic or related program
- MS Office skills including MS Excel, MS Word, PowerPoint

Core Competencies
- Strong understanding of account reconciliations
- Highly proficient in the Microsoft Office Suite, primarily Excel
- Excellent analytical, problem solving, organizational, and time management skills
- Strong verbal, written, and interpersonal skills
- Able to prioritize, work under pressure and meet deadlines
- Works well independently and

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