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Fleet Coordinator

4 months ago

Greater Toronto Area, Canada Clearway Full time

At Clearway we are committed to every project. We pride ourselves on a keen work ethic and more importantly, the talent and skill of our people. In fact, the Clearway Staff is the reason why so many organizations turn to us for the most complex construction assignments. That is how we’ve evolved from a sewer and watermain contractor, to one of Canada’s most reputable construction companies with as many capabilities as there are needs.

Clearway has been operating since 1973 specializing in sewers and watermains, transportation, dry utilities, shoring, road reconstruction, bridges, concrete forming, marine, environmental remediation and treatment plants / pumping stations.

If you are looking to work for a growing company who values the contribution of its employees and you demonstrate creativity, ingenuity, initiative and a high-level commitment then we are the company for you. We offer challenging and rewarding career opportunities, with room to grow, learn and excel.

**Summary**:
Reporting directly to the Fleet Manager, The **Fleet Coordinator** will play an integral role in the management of our operational fleet division.

**_
The work location for this position will be full-time in-person, at our Yard, which is located in Concord. This role may require occasional travel to our main office located in Vaughan._**

**Essential Duties & Responsibilities**:

- Process all rental invoices for internal companies ensuring company GL codes are assigned to each invoice for cost tracking.
- Set up new vendors in our system with new paperwork.
- Work with vendors for invoice corrections
- Generate PO numbers for mechanics.
- Track fuel delivery minimum charges
- Regularly update and maintain our company drivers and vehicle
- Maintain GIR-fuel system by adding and removing users
- Review maintenance work orders in our equipment software; adding internal labor hours, comments and parts, closing off work orders
- Assist with payroll by maintaining timesheets for our non-unionized employees,
- Updating employee status in our asset tracking software, by adding new employees and deleting terminated employees within the system
- Manage insurance claims by preparing documents for insurance on items loss, cost to replace
- Issue fuel cards with sign off sheets for new hires, manage lost/replacement requests
- Order 407 transponders as needed for new vehicles.
- Other administrative tasks as needed.

**Requirements**:

- Post-Secondary Education/College Diploma
- Experience with CVOR (Canadian vehicles operator’s registration) related documentation and administration is considered an asset
- Knowledge and use of Microsoft Word, Excel, and Adobe
- Valid Ontario Drivers Licence
- Proficient in the English language (written and oral) with strong inter-personal and communication skills
- Being able to work in a strong team environment is considered an asset
- Strong planning and organizational skills with the ability to multi-task and prioritize
- Ability to meet and adhere to deadlines and work under strict time constraints
- Be self-motivated and driven
- Must be legally eligible to work in Canada - no work permit sponsorship is available for this position.

**Benefits**:

- Competitive Salary with annual cost of living increases
- Annual Bonus Program
- Group RRSP with 100% Matching
- 100% Company Paid Benefits
- Extended Health Care
- Dental Care
- Vision Care
- Disability Insurance
- Paid Vacation & Paid Personal Days
- Parental Leave Top-up Program
- Employee Assistance Program (EAP)
- Life Insurance
- Wellness Programs
- Free On-site Parking
- Casual Dress

**AODA**:

- Please, no agencies_