Executive Assistant
5 months ago
**Executive Assistant**
**Toronto, Canada**
As a Barclays Executive Assistant, you will have the opportunity to provide a high level of administrative support to investment banking teams. You’ll schedule/coordinate meetings & events, help maintain busy appointment calendars, and arrange and coordinate travel schedules & reservations. In this role, you will also be answering, screening, routing telephone calls, responding to inquiries from internal & external clients, and liaising with senior level individuals throughout the firm as part of your role.
Barclays is one of the world's largest and most respected financial institutions, established in 1690, with a legacy of success, quality, and innovation. We've helped millions of individuals and businesses thrive, creating financial and digital solutions that the world now takes for granted. An important and growing presence in the USA, we offer careers providing endless opportunity.
**What will you be doing?**
- Scheduling and coordinating meetings/events, maintaining busy appointment calendars
- Answering, screening, and routing telephone calls; responding to inquiries from internal and external clients and liaising with senior level individuals throughout the Firm
- Creating, maintaining, and accessing files
- Acting as back up for other assistants in the office including office coordinator
- Handling correspondence, including drafting replies and composing letters and memos
- Arranging and coordinating travel schedules and reservations, including flights, hotels, ground transportation, etc
- Preparing and tracking T&E expenses and handling special projects as they arise
- Using independent judgment to achieve defined results, e.g. screen and route telephone calls and manage heavy scheduling, with minimum guidance
**What we’re looking for**:
- Two to four years of administrative experience in investment banking industry preferred
- Experience working with senior level executives in a corporate setting
- Available to work from 8:30 a.m. to 5:30 p.m. and available to provide assistance on off-hours as needed
- Excellent computer skills including Microsoft Word for Windows, Excel, PowerPoint and Outlook essential
**Skills that will help you in the role**:
- High energy level
- Positive attitude
- Ability to work well under pressure in a fast-paced, demanding environment
- Flexible; adaptable; team player
**Where will you be working?**
Toronto is Canada's largest city and a world leader in such areas as business, finance, technology, entertainment and culture. Our office is based in Toronto 333 Bay Street, where the investment banking services are provided through Barclays Capital Canada. Barclays Capital Canada Inc has 20 total employees across all of its locations and generates $5.40 million in sales (USD).
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