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Bilingual Administrative Assistant

5 months ago

Montréal, Canada Richter Full time

We are currently looking for a Bilingual (French/ English) Administrative Assistant to join the Tax Services group

**Responsibilities**:

- Provide workflow support to a team of senior professionals and staff
- Type and proofreading correspondence, reports, presentations or other documents, including correction of grammar, spelling and punctuation
- Creating Power Point presentations and Visio diagrams.
- Maintain Partners' billing records, prepare invoices to send to clients and submit expense reimbursements.
- Perform administrative tasks related to the department's operations such as search for documents on the network, travel and hotel arrangement for partners and ensuring that documents are saved in the appropriate directories on the network.
- Manage calendar for partners and book meetings for senior professionals and staff.
- Assist with the printing and assembly of income tax returns and forms (personal, corporate, trust and partnership)
- Other administrative tasks as required.

**What we are looking for**:

- Bilingual in both official languages (English and French) a must
- Post-secondary education in administration or similar relevant work experience required
- 1-3 years of relevant experience in a fast-paced, professional services environment
- Proficiency with MS Office including Power Point, Excel & Word
- Strong typing and organizational skills
- Detail-oriented and critical thinking a must
- Ability to prioritize work in order to meet deadlines
- Ability to work independently with mínimal supervision and with frequent interruptions.
- Must be able to work efficiently in a team environment with a positive and collaborative attitude
- Must be able to demonstrate initiative and proactivity.
- Accountable for the quality and timely completion of work assigned.
- Flexibility to work overtime when required
- Document management skills an asset
- SharePoint knowledge is an asset
- Experience in a professional service firm an asset

The requirement of English is required for business reasons and to serve external and/or internal English-speaking customers.

**What’s in it for you?**
- Competitive group benefits which include, group insurance, Health Spending Account, savings plans, and Employer Contribution Matching
- Employee and Family access to virtual healthcare network
- Employee and Family Assistance Programs, including consultations with mental health professionals
- Annual Health & Well-being Program
- Hybrid work Environment
- Competitive Performance Bonus
- Tuition Reimbursement
- Professional Dues Reimbursement
- CFE leave financial support
- Academic Incentives
- Talent referral bonus
- Client referral bonus
- Access to an on-demand concierge nannying, babysitting, and tutoring service
- Annual employee rewards and recognition

We are excited to meet motivated professionals who are looking for career growth in a mid-sized family minded firm and have a strong background in building and fostering relationships.