Communications Administrative Assistant

1 week ago

Prince George, Canada College of New Caledonia Full time

EXISTING CNC CUPE Employees:
Employment Status Full Time Employment Type Regular Job Summary Specific Duties

**General Administration**
- Prepares documents and facilitates operational staff hiring and onboarding as directed.
- Drafts correspondence and reports, word processing and formats documents; compiles and distributes various reports.
- Performs general office duties such as maintaining filing systems, ordering supplies, mail distribution, photocopying and faxing.
- Performs website updating and content generation as needed, manages website event calendar in collaboration with others.
- Coordinates and arranges meetings, including arrangements for electronic equipment, refreshments, preparing/distributing agendas, recording proceedings and distributing minutes.
- Manages the calendars for the Communications Department leaders, and manages the shared department calendars.
- Verifies and tracks leave banks, sick and vacation time for the department.
- Provides relief coverage for select positions within the Department such for College events and for social media tasks.
- The incumbent may be asked to work on special projects as required.
- You will be part of a team actively engaged in contributing to and accomplishing the vision, mission, and goals of the College and in supporting the aspirations and needs of our learners and communities.
- You will promote a positive work atmosphere and communicating in a professional manner that demonstrates mutual respect with students and colleagues.

**Communications Support**
- Assists in various Communications tasks such as booking and producing advertising material, or ordering print or promotional material.
- Prepares marketing, fundraising communications, and student recruitment-related mailings as needed.
- Actions requests on behalf of the Executive and Associate Director of Communications.
- During work peak periods, may be required to assist with events, fundraising and other team-related activities.
- Responds to inquiries from staff and the general public.
- Deals effectively and diplomatically with internal and external stakeholders.
- Assists with basic graphic design as required, supported by the Graphic Artist.

**Financial Administration Support**
- Processes petty cash transactions and maintains petty cash system.
- Processes invoices, internal charges, credit card reconciliations, and purchase order requisitions.
- Assists in budget preparation, maintenance and review including reconciliation and capital requests.
- Maintains up-to-date knowledge of internal financial systems for budget enquiries.

Skills & Qualifications
- Recognized two (2 ) year diploma in Business Administration or equivalent related experience.
- Five years or more in a senior administrative support position ideally within a Communications environment.
- Experience within an educational environment is an asset.
- The ability to maintain a high degree of confidentiality and meet privacy legislation requirements is essential.
- Thorough knowledge of current office software, including Microsoft Word, Excel, and database management.
- Demonstrated knowledge of management of events and design standards.
- Ability to draft complex correspondence and write reports in clear, concise business English.
- Demonstrated effective organizational and time management skills are essential.
- Must be able to work independently or as part of a group.
- Effective problem-solving skills are essential.
- Must demonstrate empathy when communicating with staff, stakeholders and students.

Band G Grade NA Salary $58,482 per year Location Prince George CNC Campus Prince George Province BC Country Canada Department Communication Services

Posting Detail Information

**Posting Number**
- 22-240SP**Employee Group**
- Operational**Desired Start Date**
- 03/13/2023**Position end date (if temporary or seasonal)**

**Additional Appointment Details**

**Number of Hours per week**
- 35**Posting Competition Status**
- Accepting Applications**Open Date**
- 02/27/2023**Screening/Close Date**
- 03/06/2023**Remain Open Until Filled**
- Yes**Special Instruction/Details to Applicant

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